36C24126Q0617.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 1 950 Campbell Avenue West Haven CT 06516

POINT OF CONTACT*

Contract Specialist Divianna Mathurin divianna.mathurin@va.gov 914-325-3258

PLACE OF PERFORMANCE

1 VA Center

Augusta ME

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

The Department of Veterans Affairs, NCO 1, is conducting market research to identify any capable U.S. domestic manufacturers or authorized distributors that can provide brand‑name or equal equivalents to the following foreign‑manufactured items: ten (10) HP Z2 G1i Workstations (Model BN5K5UT#ABA‑1) featuring an Intel Core Ultra 9 285K processor, 32GB RAM, 1TB SSD, and NVIDIA RTX 2000 Ada‑class graphics; and eighteen (18) Barco diagnostic display units, including the T9710760B and MDNC‑2521 Nio C 2MP‑1H monitors with all required cables, accessories, and a 5‑year Advanced Exchange warranty. This notice aims to determine whether domestic sources exist that can meet or exceed the salient characteristics of these high‑performance clinical workstation and medical‑grade diagnostic imaging display requirements. Responses will assist the Government in determining the appropriate acquisition strategy; this notice does not constitute a solicitation.

STATEMENT OF WORK (SOW)

Replacement Diagnostic Displays and Workstations Togus VA Maine Healthcare System

1. Introduction The Department of Veterans Affairs, VA Maine Healthcare System (Togus), requires the procurement of replacement diagnostic imaging displays and high‑performance workstations to support radiology, diagnostic viewing, and clinical image interpretation workflows. The equipment currently in use has reached end‑of‑life and no longer meets performance, reliability, or clinical standards required for modern medical imaging. The requested replacement equipment is commercial off‑the‑shelf (COTS), TAA‑compliant, and covered under OEM warranty as specified in the provided vendor quote.

2. Background and Purpose Clinical staff rely on diagnostic‑grade displays and high‑performance workstations to interpret radiology images, perform clinical reviews, and support patient care decisions. Existing systems have surpassed their lifecycle, have degraded visual quality, and no longer support efficient imaging workflows. Replacement is required to maintain diagnostic accuracy, ensure compliance with imaging standards, and avoid disruptions in clinical operations.

3. Scope of Work The vendor shall provide hardware only—no installation, integration, or training services are required. This is a supply‑only purchase. All products must meet or exceed the salient characteristics contained within the accompanying Salient Characteristics document.

The contractor shall deliver the following (Brand Name or Equal):

3.1 HP Z2 G1i Workstations (Brand Name or Equal)

Mfr. Part: BN5K5UT#ABA | Qty: 10 Workstations must meet or exceed the following performance profile:

· Intel Core Ultra 9 285K‑class processor or better

· Minimum 32GB RAM installed

· Minimum 1TB SSD storage

· Dedicated professional GPU equal to or greater than NVIDIA RTX 2000 Ada

· Tower chassis form factor, black

· Standard OEM warranty

3.2 Barco Nio C 2MP‑1H Diagnostic Displays (Brand Name or Equal) Mfr. Part: T9710760B | Qty: 18

Displays must meet or exceed:

· 2MP medical‑grade diagnostic color display (MDNC‑2521 or equal)

· Single‑head configuration (1H)

· All required cables and accessories included

· 5‑year Barco Advanced Exchange warranty or equal

· TAA compliant, COO Belgium or equal compliance level

4. Contractor Responsibilities

1. Provide all equipment listed under Section 3 in new, unopened OEM packaging.

2. Ensure all equipment meets or exceeds all salient characteristics.

3. Deliver all items FOB Destination to Togus VA facility receiving. FOB Destination and normal ground freight are included per quote.

4. Provide all OEM warranty documentation upon delivery.

5. Government Responsibilities

1. Provide access for delivery and coordinate receiving.

2. Perform inspection and acceptance of delivered equipment.

3. Confirm delivered items match Mfr. Part numbers and specifications.

4. Install and integrate the equipment internally (VA staff responsibility).

6. Period of Performance This requirement is for one‑time delivery only.

7. Place of Performance Delivery shall be made to:

VA Maine Healthcare System – Togus 1 VA Center, Augusta, Maine 04330

8. Pricing & Terms

· Payment Terms: Net 30

· Shipping: FOB Destination, CONUS—normal ground freight included.

9. Compliance Requirements

1. All items must be TAA compliant where applicable.

2. Items are COTS products produced by large‑business OEMs. For set‑aside procurements, the Government is responsible for determining Nonmanufacturer Rule waiver applicability.

3. Vendor acknowledges supply chain impacts may affect pricing until shipment; any changes will be communicated prior to shipment.

10. Replacement Justification This procurement replaces existing diagnostic displays and workstations that:

· Are beyond useful lifecycle

· Exhibit degraded image quality and unstable performance

· Fail to meet current imaging standards

· Cause workflow delays and risks to diagnostic accuracy

· Are no longer supported by OEMs or compatible with modern imaging applications The replacement equipment ensures continued reliability, conformity with diagnostic imaging standards, and uninterrupted high‑quality patient care.

11. Deliverables

· Ten (10) workstations meeting the specifications in Section 3.1

· Eighteen (18) diagnostic displays meeting the specifications in Section 3.2

· OEM warranty documentation for all equipment

12. Acceptance VA personnel will inspect all delivered items to verify:

· Correct quantities

· Correct Mfr. Part Numbers

· All required accessories are included

· Equipment arrives undamaged and functioning

· OEM warranty terms are documented Acceptance will occur upon successful verification.

Sources Sought Notice