36C24126Q0585.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

Network Contracting Office 1 Connecticut VAMC 555 Willard Avenue Newington, CT 06111

POINT OF CONTACT*

Contract Specialist Janice Jones Janice.Jones@va.gov

PLACE OF PERFORMANCE

Togus VAMC

1 VA CTR

Augusta ME

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

Pyxis Equipment_Total Small Business Set-Aside

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 effective 03-13-2026.

This solicitation is designated as a Total Small Business Set-Aside among Pyxis brand name equipment authorized distributors.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, with a small business size standard of 1,000 employees. The FSC/PSC is 6515.

The Togus, ME VAMC requires one (1) brand name Pyxis ES Medstation and one brand name (1) Pyxis ES Refrigerator.

All interested companies shall provide quotations for the following:

Requirement: PYXIS ES BRAND NAME ONLY

Performance Work Statement (PWS) Veterans Affairs Maine Health Care System (VAMHCS) Project Title: Acquisition and Implementation of Pyxis ES 13 cu ft Automated Dispensing Refrigerator

1.0 Purpose

The purpose of this Performance Work Statement (PWS) is to define the requirements for procurement, delivery, installation, and support of one Pyxis™ ES 13 cu ft automated dispensing refrigerator for the Veterans Affairs Maine Health Care System (VAMHCS). This unit is required to ensure compliance with VHA Directive 1195 – High Alert Medications, which mandates that all high‑alert medications be stored in an automated dispensing cabinet (ADC) to promote safe handling, secure access, and prevention of inappropriate medication use.

2.0 Background and Need

Per National VHA Directive 1195 – High Alert Medications, all high‑alert medications must be stored within a system that provides automated control, access logging, and restricted dispensing. The Pyxis automated dispensing platform is an approved and required system for securing these medications.

The Anesthesia/Operating Room (OR) service currently stores refrigerated high‑alert medications in a non‑Pyxis refrigerator that is not secured, automated, or integrated with the Pyxis medication management ecosystem. This results in:

· Non‑compliance with VHA Directive 1195

· Lack of automated access control and audit functionality

· Increased risk due to manual storage of medications with a high potential for patient harm if accessed inappropriately To achieve medication safety standards and maintain compliance, the OR must be equipped with an integrated Pyxis ES refrigerator capable of secure refrigerated medication storage.

3.0 Scope of Work

The contractor shall provide all equipment, freight, support services, and documentation necessary to deliver and maintain the Pyxis ES 13 cu ft refrigerator.

This includes:

1. One (1) Pyxis ES 13 cu ft Refrigerator, configured according to the product schedule.

2. Freight and delivery services to the VAMHCS facility.

3. Provision of necessary configuration documentation, installation guidance, and coordination with facility staff.

4.0 Performance Requirements

4.1 Equipment Requirements

The contractor shall deliver a Pyxis ES refrigerator that meets the following performance outcomes:

· Must integrate seamlessly with existing Pyxis ES systems

· Must include secure access controls and automated logging

· Must support refrigeration appropriate for medication storage

4.2 Installation and Integration

The contractor shall:

· Coordinate delivery with the designated VAMHCS point of contact

· Provide installation instructions, support, and required documentation

· Ensure the refrigerator is functional and ready for activation by pharmacy and biomedical engineering staff

· Ensure system compatibility with existing Pyxis infrastructure

4.3 Support Services

The contractor shall provide Advanced 8-hour response support for 60 months, beginning on the official support start date.

Support includes:

· Technical troubleshooting

· Replacement of defective parts

· Maintenance per manufacturer standards

· Software or firmware updates applicable to the product

5.0 Deliverables

6.0 Performance Standards

7.0 Government Responsibilities

VAMHCS shall:

· Provide access to installation area

· Coordinate with Biomedical Engineering for commissioning

· Provide Purchase Order numbers

8.0 Contractor Responsibilities

The contractor shall:

· Deliver equipment in accordance with the Contract Schedule

· Provide all services outlined under the support contract

· Invoice fees according to the terms of the Contract

· Maintain compliance with VA security and safety requirements while on site

9.0 Period of Performance

Delivery timelines shall be coordinated after award and execution of the Contract.

10.0 Place of Performance

Veterans Affairs Maine Health Care System

1 VA CTR

Augusta, ME 04330‑6796

11.0 Acceptance Criteria

The Government will accept the equipment based on:

· Delivery of the exact configuration specified

· Successful inspection confirming no damage

· Verification of operational readiness

14.0 Points of Contact

VAMHCS Point of Contact:

Angela S. Morin Pharmacy Technician Email: angela.morin@va.gov

Combined Synopsis/Solicitation Notice