36C24126Q0514.pdf

Special Notice

*= Required Field Special Notice

SUBJECT

Coulmed Shelving

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 04330

SOLICITATION NUMBER* 36C24126Q0514

RESPONSE DATE/TIME/ZONE 05-28-2026 10:00AM EASTERN TIME, NEW

YORK, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

PRODUCT SERVICE CODE* J072

NAICS CODE* 238390

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 1 (NCO 1)

Contracting Officer (90C)

940 Belmont Street

Brockton MA 02301

POINT OF CONTACT* Contract Specialist

Subrena Winfield subrena.winfield@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

The Department of Veterans Affairs, Network Contracting Officer (NCO 01) located in Brockton, MA intends to enter into a sole source procurement, pursuant to the authority of FAR 6.302-1, with CoulMed for the following requirement:

STATEMENT OF WORK

SPS Sterirack Shelving Upgrade – Tray & Soft Goods Storage Area

West Roxbury

I. Introduction:

A. The VA Boston Healthcare System (VABHCS), has a requirement for a contractor to provide timely, effective, and high-quality mission critical, non-clinical services to of the West Roxbury (WX) facility located at 1400 VFW Parkway, Boston 02132

B. The main objective of this contract is to ensure the operational reliability of the facility, effectively and efficiently respond to and mitigate any infrastructure-related condition, and to maintain a safe and healthy worksite for staff, patients, volunteers, visitors, contractors, and the general public.

C. Maintenance intervals may be determined by National Fire Protection Association (NFPA) standards, manufacturer recommendations, metering, predictive maintenance sampling, VA policies, federal regulations and statutes, adopted codes, or other strategies. requirements from The Joint Commission (TJC), Veterans Health Administration (VHA), and other regulatory bodies.

II. Period of Performance:

The estimated period of performance consists of a one year base period beginning June 30, 2026 to June 29, 2027.

Work will be completed during scheduled days, primarily during standard working hours (Monday– Friday, 7:30 AM–5:00 PM), with the vendor available to conduct work on holidays and weekends as needed.

III. Scope of Work:

A. Unless otherwise specified herein, the contractor shall provide all supplies, personnel, equipment, tools, materials, supervision, and other items or services necessary for the maintenance and repair of the building structures and related systems and equipment as defined in this scope.

B. The VA Boston Healthcare System, West Roxbury Campus, requires the purchase and installation of the Sterirack Storage System to replace the existing shelving in the SPS Tray & Soft Goods Storage Area. This acquisition includes both the equipment and the full suite of turnkey services necessary to prepare the area, install the new system, and transition SPS inventory to the new configuration.

Supplies:

The supplies include the complete Sterirack Storage System configuration as detailed in Drawing #5648.001.01REV4. These items include the full set of mobile starter bays, mobile add-on bays, wide bays, MediBin panels, MediBins, aisle signs, and various wall shelves, as itemized in the vendor’s quotation.

Services:

The services to be provided include:

Disassembly and removal of existing storage units and disposal as directed by the facility.

Minor floor surface patching where existing track systems are removed.

Assembly and full installation of the Sterirack system according to approved layout drawings.

Installation of labeling components and color-coding.

Relocation of trays and supplies from the existing storage locations into the new system.

Coordinated site preparation and operational transition:

Disassembly and removal of existing storage units and disposal as directed by the facility.

Any floor surface patching at locations where existing track systems are removed

(patching exposed anchor points/small surface defects).

Assembly and installation of the Sterirack system in accordance with the approved layout drawings.

Placement of labeling and color-coding components provided by the facility.

Relocation of trays and supplies into the newly installed system with SPD consultant support.

Deliverables Fully installed Sterirack Storage System in the Tray & Soft Goods Storage Area.

Organized, color-coded shelving system ready for SPS operations.

Compliance with infection control and VA standards for sterile storage.

IV. General Information

A. Quality Control Plan - The Contractor shall develop and maintain a Quality Control Plan to ensure maintenance is performed in accordance with commonly accepted commercial practices.

The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficient services. The Contractor shall keep the Plan up to date and provide a copy to the COR, upon request.

B. Hours of Operation - The core hours for the WX SPS are from 5:00 AM to 1:00 AM, Monday to Friday.

Holiday and Weekend Work:

In addition to standard business hours support, the vendor’s quotation specifies that Vendor will also perform work on holidays and weekends, ensuring scheduling flexibility and minimizing operational disruption for SPS.

C. All vendor/contract personnel must report to the Police Service to identify them upon entering the VABHS premises and to carry the identification card throughout the entire period while providing the service.

D. The Contractor shall submit to the COR prior to the start of the contract, the Safety Data Sheets (SDS) for all potentially hazardous materials (lubricants, cleaners, working fluids, etc.) to be used in the facility in performance of the contract, and will not use, in the facility, such materials which have not been so cleared in advance with the VA. SDS for new chemicals shall be furnished concurrently with arrival of the chemical on site. The Contractor shall maintain a copy of all SDS at the chemical storage site in a location accessible to VA personnel to assure compliance with all laws and requirements regarding the “Right to Know” law.

E. The Contractor shall obtain a Hot Work Permit from the Safety Office whenever soldering, welding, using a cutting torch, or other open flame, spark, or heat producing equipment. The contractor is required to follow ALL requirements outlined for the issuance of the Hot Work Permit.

F. Contractor shall submit a written report to the VA within five work (5) days of any incident of a major malfunction, accident or injury. The report shall state the cause, what and when repairs and tests were or are to be made to correct the cause of the incident. Contractor is responsible for the supervision of all their employees while on government property. It is the Contractor’s responsibility to assure compliance with the scope of work and requirements referenced in this

SOW.

The NAICS code for this requirement is 238390

This notice of intent is not a solicitation nor is it a request for proposal. However, all responsible sources may submit a capability statement demonstrating the ability to provide the requested services, in writing by Thursday, May 28, 2026, at 10:00AM EST time. Responses should be sent to Subrena Winfield at subrena.winfield@va.gov. Information submitted in response to this notice will be used solely to determine whether competitive procedures could be used for this acquisition. A determination not to open the requirement to competition based upon responses to this notice is solely within the direction of the Government.