36C24126Q0508.docx

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Justification for MPT up to SAT

GENERAL INFORMATION

VA Connecticut

950 Campbell Avenue West Haven CT 06516

POINT OF CONTACT*

Contracting Specialist Chadwin Walker chadwin.walker@va.gov 203-932-5711 x13364

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

Nutrace Laser Etching Certified Laser Operator/Trainer This notice is being published in accordance with Federal Acquisition Regulation (FAR) Part 5.101(a)(2) requiring the dissemination of information on proposed contract actions. This is a notice of intent to award a sole-source contract pursuant to 10 U.S.C 2304 (C)(1), as implemented by FAR 6.302-1(a)(2) and 6.301-1(c), only one responsible source and no other supplies or services will satisfy agency requirements.

The Department of Veterans Affairs Providence VA Medical Center located at 830 Chalkstone Ave, Providence, Rhode Island 02908 has a requirement for services of a Certified Laser Operator. Services shall include laser mark, neutralization, tray auditing, count sheet revisions, replacements, quality inspection and reporting. Revised and updated count sheets shall be documented and reflect a correctly assembled tray according to the surgeon’s expectations. All instruments within the tray receiving a laser mark will be guaranteed to reflect an acceptable instrument within that tray by the surgeon. Areas of focus include, but are not limited to: scanner functions, prep and pack assembly, and laser production. The services shall be provided quarterly for one year. The intended Contractor is Martin Aijs LLC, 751 Lynnes Cv, Wadsworth OH 44281-9284.

The Government intends to award a firm-fixed-price sole source contract.

A determination by the Government not to compete with this proposed contract based upon responses to this notice is solely within the discretion of the Government. This notice of intent is not a request for competitive proposals. This is a written notice to inform the public of the Governments intent to award on a sole source basis.

Interested parties may identify their interest and capability to respond to the requirement. Any response to this notice must show clear and convincing evidence that competition will be advantageous to the Government.

Please contact Chadwin Walker, Contracting Specialist with responses or questions regarding this requirement at chadwin.walker@va.gov. No telephone calls please.

This notice will close on June 1st, 2026 at 12:00PM Eastern Standard Time (EST).

Special Notice Special Notice

Special Notice

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For Over Micro-Purchase Threshold but Not Exceeding the Simplified Acquisition Threshold

Acquisition Plan Action ID: 36C241-26-AP-2682

1. Contracting Activity: Department of Veterans Affairs, Network/Program Contracting Office 1, located at West Haven, CT, in support of the Providence VA Medical Center.

650-26-3-8051-0054

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The Providence VA Medical Center requires a Certified Laser Operator/Trainer for their Nutrace Laser Etching Equipment.

The Contractor will provide one Certified Laser Operator/Trainer, for one week, quarterly, for one year. The contractor shall provide all necessary labor, management, supervision, technical skills, quality control, materials, tools, transportation, software and equipment necessary to provide preventative maintenance and repair service for the NuTrace System. The equipment must be serviced with the use of OEM parts, tools and materials. The contractor must have access to OEM parts to ensure timely repair services and delivery, and suggested Vendor Martin AIJS is an authorized distributor and servicer of the Nutrace Laser System. The most advantageous option to the Government is to engage OEM servicer Martin AIJS for this specialized work.

Period of Performance (POP): 06/01/2026 – 05/31/2027

Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: The Large Business (LB) Original Equipment Manufacturer (OEM) Nutrace has a manufacturer’s representative (DARR Surgical) that provided correspondence stating the SDVOSB Martin AIJS, is the sole source for service on this equipment due to the proprietary nature of this highly specialized Nutrace Laser Marking and scanning system. Only authorized Nutrace vendors are capable to operate Nutrace equipment.

3. Description of market research conducted and results or statement why it was not conducted: A SBS search for NAICS 541990 and keyword “Nutrace Laser” returned 0 results. Additionally, an ADDSUP search with the keyword “Nutrace Laser” found 4 capable vendors; Martin Aijs LLC, Promedical Inc, Anthem Surgical Instrument Services, and Security Operations Group International LLC. An initial market research survey with Darr Surgical (the Nutrace’s representative) found that the Nutrace Laser Etching are proprietary to the Original Equipment Manufacturer (OEM) Nutrace. DARR also provided a list of authorized vendors that are authorized and capable of providing the Nutrace Laser Etching Service Operator/Trainer; Martin Aijs LLC (SDVOSB) and Anthem Surgical Instrument Services (SDVOSB). DARR also stated that Martin is the only authorized vendor capable of working on the east coast making this is an SDVOSB sole source requirement. Government-wide databases were queried. GSA advantage was searched with keyword “Nutrace laser etching” which resulted in 0 hits. There is no NMR waiver for NAICS 541990. Furthermore, this is a service NMR doesn’t apply.

4. Contracting Officer's Certification: Purchase is approved in accordance with FAR 13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Gail Grundy Contracting Officer

Revision: 02 Effective Date: 12/30/2025 Page 5 of 5 Acquisition ID# 36C241-26-AP-2682