36C24126Q0354.docx

SUBJECT*

Adaptive Sport Bikes

GENERAL INFORMATION

VA Boston Healthcare System Contracting Officer (90C) 940 Belmont Street Brockton MA 02301

POINT OF CONTACT*

Contract Specialist Sherrye Harris sherrye.harris@va.gov

PLACE OF PERFORMANCE

Recreational Therapy

718 Smyth Road

Manchester NH

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

Sources Sought Small Business Sources Sought Notice Sources Sought Notice

Sources Sought Notice

SOURCES SOUGHT 36C24126Q0354 FOR THE PURCHASE OF MULTI-BRAND AND MODELS CUSTOMIZABLE ADAPTIVE BIKES

THIS IS A SOURCES SOUGHT NOTICE ONLY FOR VAMC MANCHESTER NH PURCHASE REQUISITION: 608-26-1-4031-0005: This announcement is seeking information from the industry, which will be used for preliminary planning purposes for an open market procurement. No proposals are being requested or accepted with this synopsis. THIS IS NOT A SOLICITATION FOR PROPOSALS AND NO CONTRACT SHALL BE AWARDED FROM THIS SYNOPSIS. THIS IS STRICTLY MARKET RESEARCH.

The purpose of this synopsis is to gain knowledge of interest, capabilities, and qualifications of various members of industry, who are authorized by Adaptive Bike manufacturers to distribute, modify, and customize (3) new, name brand name or equal, Adaptive Bikes: Recumbent Bikes, Recumbent Trikes, and Hand Cycles to be used by the Recreation Therapy Department, SPR&S (Sensory & Physical Rehabilitation Service), for both Inpatient and Outpatient programs.

The Adaptive Bikes required must be brand name or equivalent to the 1) Maddiline Crosswind XE, 2) E-Azteca Fat Tire Electric Recumbent Trike, and 3) Gekko FX-20 Recumbent Trike in affording Recreational Therapy the capability to adapt and customize to develop a baseline pattern, that will enable the Recreational Therapy Department to adapt and configure brand name or equivalent models to customize and “fit” subsequent models to accommodate unique healthcare and mobility needs/limitations, nor accommodations of individual Veterans with different physical characteristics. The brand name or equal brands will allow the capability to adjust adaptive bikes for Veterans’ unique physical characteristics: height, weight and size requirements.

This is a new requirement for adaptive bikes for VAMC Manchester. VAMC Manchester is seeking three (3) new, name brand, Adaptive Bikes: Recumbent Bikes, Recumbent Trikes, and Hand Cycles to be used by the Recreation Therapy Department, SPR&S (Sensory & Physical Rehabilitation Service), for both Inpatient and Outpatient programs.

With growing program needs for Veterans served by SPR&S, the selected brands and models Adaptive Bikes will offer additional adaptations and increase opportunities to serve Veterans with medical and mobility disabilities. This procurement will serve to provide a customized baseline fitting to procure individual Adaptive Bikes for Veterans with special healthcare and mobility needs.

Specific brands and models of Adaptive Bikes selected have been identified as brands and models with peculiar features to provide recreational therapy for Veterans with specific health factors and/or mobility needs. These Adaptive Bikes are usually purchased via Prosthetics Acquisition and Government Purchase Card (GPC) to support Veterans with specific health or mobility needs.

There is a VA need to establish baseline brands and models of adaptive bikes that can be purchased in a single order. These baseline configurations will be used to properly fit disabled Veterans by accommodating varied physical characteristics such as weight, height, and limb length. The measurements taken from these baseline bikes will then guide authorized distributors in configuring future Prosthetics or GPC orders, ensuring each adaptive bike is customized to meet the unique disabilities and healthcare needs of individual Veterans.

The salient characteristics listed on P3 of the Sources Sought for Adaptive Bikes are required to successfully achieve and support the Recreational Therapy Mission to establish baseline configurations to properly fit Veterans with specific health factors and mobility needs:

The intent of the Sources Sought is to identify vendors/distributors in the open market who can fulfill the requirements for distributing the brand name or equal Adaptive Bikes listed above. This notice is published to conduct market research to determine if there is a sufficient number of vendors in the open market who can supply this order in aggregate, while affording competition to the fullest extent possible, and to determine if a set-aside is viable.

All interested firms must be registered in SAM (System for Award Management) to be eligible for award of Government contracts. Interested parties responding to this Sources Sought request shall submit the following information at a minimum:

(1) Company name and address, point of contact with phone number, and SAM UEI (Unique Entity Identifier) number.

(2) Documentation relating to capability of performance including installation in a hospital environment, training, and a current point of contact and phone number).

(3) Socio-economic status to identify business class as being a large business, SDVOSB, VOSB, small business, Woman Owned, etc.

(4) Service Area

(5) Any other pertinent company documentation, prior to submission of offers to a solicitation.

Any SD/VOSB firm responding to this Sources Sought Notice must also provide proof of registration in the VA VetBiz, prior to submission of offers to a solicitation.

The response date to this Sources Sought notice is April 20th, 2026, at 11:00 AM EDT: This market research is for informational and planning purposes. This is not a solicitation and does not obligate the Government to issue a solicitation. Please be advised the Government will not pay any costs for responses and information submitted. All submissions are acceptable via sherrye.harris@va.gov cc: deidra.thomas@va.gov.

RESULTS INFORMATION: Respondents will not be notified of the results, and it is at the discretion of the Government to utilize results. Firms responding to this Sources Sought announcement, who fail to provide ALL the required information requested, will not be used to help the Government make the acquisition decision, which is the intent of this sources sought announcement.

The official notice will be issued on Federal Business Opportunities www.fbo.gov.

S02 Sources Sought Adaptive Bike Acquisition Criteria

Adaptive Bike Requirements Matrix

1) Mobility & Stability:

· Description: The adaptive bike shall provide stability solutions appropriate for riders with balance, gait, or coordination requirements.

· Minimum Required Features:

· Three-wheel configuration.

· Low center of gravity frame.

· Anti-tip mechanisms or stabilization system

· Low seating.

· Low step-through or open frame access

· Applicable User Need:

· Balance Impairment

· Fall risk

· Coordination Limitations

· Brand Name Meeting Requirement: Describe How Your Brand Meets Criteria

2) Power Assist & Drive Systems:

· Description: The adaptive bike shall support users with limited strength and endurance through integrated power assist capability and drive systems.

· Minimum Required Features:

· Adaptive bikes must include integrated power‑assist and drive systems manufactured as part of the original equipment.

· After‑market motor kits or retrofitted power systems are not acceptable for this requirement.

· Electric pedal assist with adjustable levels

· Throttle assist (as medically justified)

· Smooth start mechanisms

· Low-maintenance enclosed drive systems.

· Suspension adjustable for weight up to 330lbs

· Applicable User Need:

· Muscle Weakness

· Endurance Limitations

· Cardio-vascular restrictions

Adaptive Bike Requirements Matrix:

3) Steering and Control Interfaces

· Description: Adaptive Bikes shall provide control systems usable by individuals with limited grip strength individuals with limited grip strength, asymmetrical arm mobility, or reduced range of motion.

· Minimum Required Features:

· One-hand steering

· Ergonomic or supported control grips

· Adjustable handlebars reach and angle

· Adaptive braking systems

· Applicable User Need:

· Reduced grip strength

· Limited arm mobility

· Unilateral impairment

4) Seating and Postural Support

· Description: Seating shall provide customized postural support for riders with spinal, neurological or core stability challenges.

· Minimum Required Features:

· Recumbent or semi-recumbent seating.

· Adjustable spinal and lateral supports

· Harnesses, belts or torso vests

· Seat suspension or shock-absorbing system.

· Suspension adjustable to accommodate weight up to 330lbs

· Applicable User Need:

· Postural instability

· Spinal Conditions

· Low core strength

5) Accessibility, Transfer, and Safety

· Description: The adaptive bike shall allow safe transfer, secure positioning, and optional accommodation of medical equipment.

· Minimum Required Features:

· Transfer-friendly access (side-entry, swing-away components)

· Stability during mount and dismount

· Adjustable footplates with straps

· Emergency stop/Safety Shutt-off

· Predrilled holes for attachment of mounts for medical equipment.

· Applicable User Need:

· Limited mobility

· Wheelchair users

· Medical device users

6) Therapeutic Adaptation Requirements:

· Description: The bike shall accommodate development and therapeutic needs for rehabilitative use.

· Minimum Required Features:

· Height Adjustable/Weight Adjustable frame components

· Handcycles: Must be able to accommodate up to 330 lbs.

· Electric Recumbent Trike: Must be height adjustable from 4’11” to 6’2.”

Handcycles: Must be able to accommodate up to 330 lbs.

· Electric Recumbent Trike: Must be height adjustable from 4’11” to 6’2.”

· Recumbent Trikes: Versatile recumbent frame adaptable to various physical limitations, making it highly accessible for multiple physical disabilities.

· Adjustable crank length for height adjustment

· Adjustable pedal position

· Tandem therapist-assist options

· Pedal-assist for recumbent trikes.

· Integrated tandem or training features.

· Safety Throttle for Handcycle

· Applicable User Need:

· Weight/Height Accommodation

· Limb length accommodation

· Therapy support

· Developmental Disabilities

7) Customization and Modularity

· Description: Components shall be configurable to meet individualized medical or functional needs.

· Minimum Required Features:

· Modular seating control and accessory mounts

· Accessory rails/mounts for adaptive or medical equipment.

· Ability to fabricate or to configure custom components

· Applicable User Need:

· Highly individualized medical requirements.

· Highly individualized functional capabilities

· Capability to customize power assist models to set power internally.

· Direct capability for VA clinical engineers to adjust power settings: add/reduce power, set speed limitations at VA clinic.

· Manual providing instructions enabling VA to adjust power settings.

8) Materials, Durability, Terrain Capability

· Description: The adaptive bike shall be built with durable, lightweight, and low maintenance materials suitable for long-term therapeutic or outdoor use.

· Minimum Required Features:

· Lightweight aluminum, steel, or composite frames

· Handcycle: Durable frame and bracket capable of accommodating a 750W power-assist motor

· Electric Recumbent Trike: Durable frame capable of accommodating power assist motor

· Frames must be easily adjustable, configurable, and adaptable for accommodating physical, medical, and mobility needs of Veterans being fitted for custom-made adaptive bikes, without altering or comprising frame integrity.

· Frame integrity is a critical technical criteria affording stability and safety for users.

· Frame integrity is essential to ensure all manufacturer warranties remain intact.

· Corrosion-resistant hardware

· Shock-absorbing wheels or suspension

· All terrain tire options

· Applicable User Need:

· Outdoor mobility

· Long duration riding

· Reduced maintenance burden

· Brand Name Meeting Requirement: Describe How Your Brand Meets Criteria image1.emf