36C24126Q0289.docx

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Brand Name Justification for SAP under the SAT

GENERAL INFORMATION

VA Connecticut

950 Campbell Avenue West Haven CT 06516

POINT OF CONTACT*

Contracting Specialist Chadwin Walker chadwin.walker@va.gov

PLACE OF PERFORMANCE

Manchester VA Medical Center

718 Smyth Road

Manchester NH

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

Stryker iBed Wireless Server License, Integration, Dashboard, Server Maintenance and Installation COMBINED SYNOPSIS: INTENT TO COMPETE AMONGST SB CLASS DISTRIBUTORS FOR Stryker iBed Wireless Server License, Integration, Dashboard, Server Maintenance and Installation

GENERAL INFORMATION:

This is a combined synopsis/solicitation for commercial products or commercial services prepared In accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued.

This solicitation: 36C24126Q0289 is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2025-06, October 31st, 2025.

This combined synopsis is being solicited with the intent to award via SB (Small Business) competition at Contract Opportunities, amongst capable vendors that are able to provide the Stryker iBed Wireless Server License, Integration, Dashboard, Server Maintenance and Installation required by the Manchester VA Medical Center.

The associated North American Industrial Classification System (NAICS) code for this procurement is 513210 with a small business size standard of $47 million. The FSC/PSC is DA10. The competition will be a SB set-aside amongst capable vendors.

Product Service Code DA10

MANCHESTER VAMC

718 SMYTH ROAD

MANCHESTER, NH 03104-7007

Capable Vendors: Submit a quote for the Stryker iBed Wireless Server License, Integration, Dashboard, Server Maintenance and Installation based on the requirements of the Statement of Work listed below.

STATEMENT OF WORK

Introduction The VHA Manchester Health Care System has a requirement to buy a with an authorized vendor to supply and deliver the item(s) identified in Table 1 below. See salient characteristics below. This is a Brand Name Requirement.

Table 1 – Package Item Summary

Additional Item Requirements The vendor will provide service manuals that include theory of operation, maintenance requirements, repair information, schematics, part lists and troubleshooting information in electronic format for use by the VA HTM Department.

Date of manufacture must not be greater than 2 years before the purchase order date. The equipment must not be used or refurbished and must have the latest manufacturer’s software/hardware updates installed. Any batteries provided with the unit will not be manufactured more than 12 months before the purchase order issue date.

General Conditions Site Address The address of the Manchester, NH VA Medical Center is provided below.

718 Smyth Road Manchester, NH 03104

Delivery Schedule Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below.

Schedule and Order Management Due to the nature of the efforts and manpower timelines, dates may vary and shift. Delivery dates need to be flexible. The delivery of items for installation is dependent upon the completion of applicable areas within the building. If there is a delay, the Contractor may be required to adjust the delivery date at no cost to the Government. The Contractor will coordinate with the on-site POC’s before delivery.

The awardee’s actual delivery dates will be confirmed by VA upon award.

Post-award, the vendor will coordinate delivery identified in this document with the VA (See Section 2.4). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the CO, COR, and the vendor.

Delivery and Receiving Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided post-award. To coordinate delivery, contact VA POC, Dylan Fortunato at (603)-203-4600, Dylan.Fortunato@va.gov OR Mary Ellen Aleksza at (603) 624-4366 X201752, MaryEllen.Aleksza@va.gov.

☒ Manchester, NH VA Medical Center (Direct Delivery to address detailed in paragraph 2.1)

The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor.

The delivery of items identified in this document shall take place during normal loading dock business hours which are defined as: 8:00 AM to 3:30 PM Eastern Standard Time, Monday through Friday, and excluding Federal Holidays.

Delivery trucks will not be permitted to remain in the receiving area. Trucks shall be unloaded, moved from the receiving area, and then brought back to the receiving area if required to haul out any waste, tools, or excess materials.

Labeling of delivered items shall include the VA facilities contract number and VA purchase order number for identification and reference upon receipt of product.

Assembly, Installation, and Calibration Required (Yes ☒ No ☐) The proposed installation date will occur after delivery of equipment. The current timeframe of delivery is January 19, 2026 – March 01, 2026 The vendor is required to define the need for a staging area to accommodate item assembly and installation, if needed. Post-award, this information will be confirmed with the vendor.

The vendor is required to coordinate the installation with Healthcare Technology Management.

The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document.

The vendor shall protect all finished spaces and surfaces as required from delivery and installation damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage that occurred during delivery and installation is the responsibility of the vendor. The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur because of the vendor’s (or associated subcontractors) installation.

During the entire duration of assembly and installation, the vendor will have a competent representative on-site as the vendor’s contact, and to serve as the interface between the vendor and the VA Medical Center. The on-site representative can be the installer. All instructions provided by COR to the representative will be binding as if given to the vendor’s main contact. The COR may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract.

Training Required (Yes ☒ No ☐) The vendor is required to provide live clinical training on set up, operation, shut down, and troubleshooting procedures to nursing staff.

The vendor shall coordinate training dates with the on-site Project Manager. Post-award, these dates will be confirmed with the vendor to meet the clinical schedule.

The proposed training date will occur after the installation of equipment and prior to first patient day. The current timeframe of delivery is January 19, 2026 – March 01, 2026.

2.7.3 The vendor shall provide documentation and/or certification to each staff member that has successfully completed training.

Confidentiality and non-disclosure This equipment does connect to a VA network. Therefore, in accordance with Appendix A, Handbook 6500.6 Checklist, block 6, the C&A requirements apply to this requirement, and a Security Accreditation Package is required.

This equipment does hold or stores patient information. Therefore, in accordance with Appendix A, Handbook 6500.6 Checklist block 7, Appendix B and C provisions apply.

Appendix B: The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

Appendix C: VA will own this equipment. If a vendor needs access during delivery, assembly, installation or repair, the contractor shall be escorted by a VA employee to ensure there is no exposure to VA sensitive information. The contractor will provide all consumable supplies necessary for training and competency assessment of hospital staff. Proof of training will be provided to the COR upon request.

The A&A requirements do not apply, and that a Security Accreditation Package is not required

Salient Characteristics STRYKER iBed wireless system Total Quantity: 1 ☒ Network Required if Checked ☒ Manufacturer Certified Installation Required if Checked ☐ BMET Training Required if Checked ☒ End User Training Required if Checked

Basis of Design: STRYKER iBed wireless system

Brand Name or Equal Requirement

Description: iBed Wireless helps enable wireless bed alarms designed to support fall prevention protocols, asset management and documentation from the bedside. iBed Wireless is compatible with many information management systems to enable each facility to build a custom end-to-end solution.

Salient Characteristics:

· Integration with current systems

· Fall score analysis

· Bed Alarms

Stryker iBed Wireless Server License, Integration, Dashboard, Server Maintenance and Installation Product Listing:

The quotations shall be for the Stryker iBed Wireless Server License, Integration, Dashboard, Server Maintenance and Installation as described in the Product Listing above. The required Platform is IT-related. FAR 25: The Buy American Act does not apply. Intent to Compete/ RFQ: 36C24126Q0289 will be posted on Contract Opportunities. Large Business (LB) Original Equipment Manufacturer (OEM) Stryker Sales, LLC has provided a reseller list of Two (2) authorized distributors of the Stryker iBed Wireless Server License, Integration, Dashboard, Server Maintenance and Installation. All distributors providing a quote for the required service must be capable of distributing the required items found in the Product Listing above and must be able to provide written authorization from the LB OEM stating they are authorized to distribute the Stryker iBed Wireless Server License, Integration, Dashboard, Server Maintenance and Installation.

AREAS TO BE SERVICED

Department of Veterans Affairs Providence VA Medical Center 830 Chalkstone Ave Providence, RI 02908

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1” Instructions to Offerors–Commercial Items” (SEP 2023)

· Award shall be made to the capable SB Class distributor/quoter, whose quotation is determined to be the lowest price.

· Pricing shall be entered for each line item as listed in the Statement of Work.

· The requirement is for Stryker iBed Wireless Server License, Integration, Dashboard, Server Maintenance and Installation

· The respondent must be verifiable as a SB in SAM and on the SBA (Small Business Administration) DSBS website.

The following solicitation provisions apply to this acquisition:

2. 52.212-2 Evaluation—Commercial Products and Commercial Services. As prescribed in 12.205(a)(2), insert a provision substantially as follows: EVALUATION—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEVIATION DATE)

Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

NOTE: This competition will be an SB Set-aside as authorized by FAR 19.502-2(a). The final selection will be for price alone.

The following factors will be used to evaluate offers:

(1) Full capability to supply all Line-Item requirements listed above, at the lowest price.

Award shall be made to the capable SB Class distributor/quoter, whose quotation is determined to be the lowest price.

· The respondent must be actively registered in SAM.

· The applicable NAICS: 513210.

· The respondent must be capable of providing the Stryker iBed Wireless Server License, Integration, Dashboard, Server Maintenance and Installation Product Listing above on P9.

· The respondent must be designated by Stryker as an authorized distributor of the required items. An AUTHORIZED RESELLER LETTER is required to be submitted with quote.

· Pricing shall be entered for each line-item as listed in the Stryker iBed Wireless Server License, Integration, Dashboard, Server Maintenance and Installation Product Listing above on P9.

· The lowest price determination will be based upon the lowest total price for all three (3) Line-Items listed on the Stryker iBed Wireless Server License, Integration, Dashboard, Server Maintenance and Installation Product Listing above on P9.

· Due to this software being the only compatible software for the already obtained Stryker mattresses, no substitutions will be considered.

3. FAR 52.212-3: “Offerors Representations and Certifications–Commercial Items” (MAY 2024) (DEVIATION FEB 2025) Offerors must complete annual representations and certifications on-line at https://www.sam.gov/portal/SAM/#1, in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” Nov 2023

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” Jan 2025 (DEVIATION FEB 2025)

The following subparagraphs of FAR 52.212-5 (JAN 2025) are applicable:

· 52.204-10, 52.209-6, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-50, 52.223-1 (MAY 2024) (DEV FEB 2025); 52.223-10 (MAY 2024) (DEV FEB 2025), 52.223-23 (MAY 2024) (DEV FEB 2025), 52.223-18, 52.225-13, 52.232-33.

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023): Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

The following provision is incorporated into 52.212-1 as an addendum to this solicitation: 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (SEP 2023) (a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the Request for Quote (RFQ). However, the small business size standard for a concern that submits a quote, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees if the acquisition—

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

Or

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the quoter waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of Quotes. Submit signed and dated quotes to the office specified in this Request for Quote (RFQ) at or before the exact time specified. Quotes may be submitted on letterhead stationery, or as otherwise specified in the RFQ. As a minimum, quotes must show—

(1) The solicitation number.

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, and telephone number of the quoter;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically);

(b) Submission of Quotes (cont’d):

(9) Acknowledgment Request for Quotation amendments;

(10) Past performance will not be considered in simplified acquisition procurements.

(11) Quote should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations and certifications, information requested in (1) to (9) and accept the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of Quotes. The quoter agrees to hold the prices in its quote firm for 30 calendar days from the date specified for receipt of quotes unless another time period is specified in an addendum to the solicitation.

(d) Product samples. NA

(e) Multiple Quotes. Quoters are requested to submit one (1) quote presenting the best discounted price for the required Yaskawa HV600 VFDs.

(f) Late submissions, revisions, and withdrawals of quotes.

(1) Quoters are responsible for submitting quotes so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 12PM, local time, for the designated Government office on the date that quotes are due. (Time specified is 04/27/26 12PM (EST))

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is "late" and may not be considered unless it is received before purchase order issuance and the Contracting Officer (CO) determines that accepting the late quotation would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotes by the exact time specified in the solicitation, and urgent Government requirements preclude a notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(g) Issuance of Purchase Order. The Government may issue a purchase order to one or more quoters as identified in the Request for Quote (RFQ). Therefore, the quoter’s initial quote should contain the best terms and the best price. The Government may reject any or all quotes if such action is in the public’s best interest.

(h) Multiple awards. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation.

(1) Availability of requirements documents cited in the solicitation.

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) NA: Applies to DoD.

(3) NA: Applies to DoD.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier (UEI). Applies to all quotes that exceed the micro-purchase threshold, and quotes at or below the micro-purchase threshold if the solicitation requires the contractor to be registered in the System for Award Management (SAM).)

· The quoter must enter, in the block with its name and address on the cover page of its quote, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the quoters name and address. The quoter also must enter its Electronic Funds Transfer (EFT) indicator, if applicable.

· The EFT indicator is a four-character suffix to the UEI. The suffix is assigned at the discretion of the quoter to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity.

· If the quoter does not have a UEI, it should contact the entity designated at www.sam.gov for UEI establishment directly to obtain one. The quoter should indicate that it is a quoter for a Government contract when contacting the entity designated at www.sam.gov for establishing the UEI.

(k) [Reserved]

(l) Requests for information. The CO will not notify unsuccessful quoters that responded to this Request for Quotation (RFQ). However, quoters may request information on purchase order(s) resulting from this solicitation with the CO.

(End of Provision)

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." –OR-- "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exceptions(s) and rationale for the exception(s), if any.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

CC: Gail Grundy: gail.grundy@va.gov

The lowest price will be the sole determining factor. Please submit your best price with the best discount applied. The award will be made to the pricing response most advantageous to the Government.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html This is an open-market combined synopsis/solicitation for products as defined herein. The government intends to award a one-time contract/purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein.

E-mailed quotes will be accepted. Submission shall be received no later than 12:00PM EDT 05/14/26

Combined Synopsis/Solicitation Notice Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Combined Synopsis/Solicitation Notice

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For Over Micro-Purchase Threshold but Not Exceeding the Simplified Acquisition Threshold

Acquisition Plan Action ID: 36C241-26-AP-1510

1. Contracting Activity: Department of Veterans Affairs, Network/Program Contracting Office 1, located at West Haven, CT, in support of VISN 01, VA Health Care System at Manchester, NH.

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

Base Service of:

STRYKER iBed Server Application licenses QTY 28 iBed Wireless Integration QTY 1 Vision Dashboard QTY 28 Server Annual Maintenance QTY 1

The Manchester VA Medical Center is requesting the procurement of the Stryker brand iBed Server Application licenses and Vision board to take actionable data from the Stryker Mattresses already found at the Manchester VA Medical Center. The data will be used to receive the patient’s fall assessment score, room assignment, and ADT status to better help the staff of the Medical Center with patient care.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: The Stryker iBed Server Application licenses are propreietary to the Large Business (LB) Original Equipment Manufacturer (OEM) Stryker Sales. The required software is necessary for the Stryker Brand Mattresses already found at the Manchester VA Medical Center. The Vision dashboard takes actionable data from Stryker beds and uses it to broadcast which beds are/are not compliant with the Medical Center’s fall prevention protocols.

4. Description of market research conducted and results or statement why it was not conducted: A SBS search for NAICS 513210 and keyword “Stryker iBed” returned 0 results. Additionally, an ADDSUP search with the keyword “Stryker iBed” found 1 capable vendor; Trillamed LLC. An initial market research survey with Stryker Sales, LLC found that the Stryker iBed Wireless Server License, Integration, Dashboard, Server Maintenance and Installation are proprietary to the Original Equipment Manufacturer (OEM) Stryker. Stryker also provided a reseller list of authorized vendors that are authorized and capable of providing the Stryker iBed Wireless Server License, Integration, Dashboard, Server Maintenance and Installation; Beacon Point Associates and Trillamed LLC. Government-wide databases were queried. GSA advantage was searched with keyword “Stryker iBed” which resulted in 1 hit. Contract 36F79721D0021 was found, however, the resulted item is not the required item needed for this acquisition. The NAC was also queried where contract 36F79721D0021 was also found. However, none of the required items were found on the NAC. There is no NMR waiver for NAICS 513210. Without the NMR Waiver, per VAAR 819.7003(d), there cannot be a SDVOSB set-aside. With the SBA NMR Exception, per FAR 19.502-2(a), the requirement is eligible for a Straight SB Set-Aside.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR 13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Gail Grundy Contracting Officer

Last Updated: 02/01/22