36C24126Q0261_1.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 1

200 Springs Road Bedford MA 01730

POINT OF CONTACT*

Contracting Officer Manases Cabrera manases.cabrera@va.gov

PLACE OF PERFORMANCE

1 VA Center

Augusta ME

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.201-1, “Simplified procedures,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 (eff. 03/13/2026) This solicitation is unrestricted.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113. The FSC/PSC is 6530.

The VA Maine HCS- Togus is seeking to purchase the Skytron Boom Freedom brand-name or Equal.

All interested companies shall provide quotations for the following:

Supplies/Services

ITEM INFORMATION

F110 SERIES MOUNT WITH 1 LD ARM

Contract Period: Base POP Begin: 03-31-2026 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 339113 - Surgical Appliance and Supplies Manufacturing PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, Equipment, Utensils, and Supplies

MANUFACTURER PART NUMBER (MPN): F100 SERIES

Mounting plate pre-install kit, mounting hardware sold separately

POP Begin: 03-31-2026 POP End: 09-30-2026

MANUFACTURER PART NUMBER (MPN): 4PIK-MTG

Ceiling cover MD 4.1" LD 4.5" minimum arm clearance, Freedom

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): 4CC-ML-00

Stackmodule F110 Short, Freedom

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): 4LDS-S-1

Aurora lamp spindle single, Freedom

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): 4SP-AUA1

Boom Mounting Hardware Kit, Includes 6 rods, 24 nuts, 1-1/4" x 13"

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): H9-200-37

Primary 50" LD horizontal arm (not on 4LLS), Freedom

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): 4TL-50

Secondary 43" LD Vertical spring arm (4100N) 50-82 lbs, Freedom

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): 42A-43S

6" Alu LD VST, Freedom

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): 4VSTL-6

Monitor bracket, single up to 37", balanced, incl. handles and backcover, multi-VESA, Freedom

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): 4FSB-1

Single Fixture with 24" diameter center focus Aurora Four LED light on 35.25" radial arm

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): AUA5B

VST NON TV AURORA 14" WITH BRUSH BLOCK

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): B3-320-01-14

DUAL WALL INTENSITY CONTROL WITH RS232 CONNECTION FOR AURORA FOUR AUA SERIES ONLY

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): B9-720-02-RS

Wall Control Back Box; Aurora, Stellar & Nautilus (single and dual only)

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): B9-210-57-1

F320 SERIES MOUNT WITH 1 HD AND 1 LD ARM

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): F320 SERIES

Mounting plate pre-install kit, mounting hardware sold separately

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): 4PIK-MTG

Gas Riser Pre-Install Kit. Mounting Pre-Install Kit Sold Separately

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): 4PIK GAS

Ceiling cover 3.5" - 4.9" arm clearance HD stack, Freedom

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): 4CC-HD-01

Stackmodule F320 + F420, Freedom

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): 4HDS-1-1

Aurora lamp spindle single, Freedom

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): 4SP-AUA1

Boom Mounting Hardware Kit, Includes 6 rods, 24 nuts, 1-1/4" x 13"

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): H9-200-37

Primary 61" HD Active Assist Horizontal arm, Freedom

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): 4EC-61

Secondary 33" HD/MD Horizontal arm, Freedom

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): 42F-33

13" Alu MD/HD VST, Freedom

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): 4VSTH-13

Compact 49" Center-Aligned Vert. Utility column, 36 outlets, Freedom

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): 4CMC-49

Lev-Lok Decora Plus Duplex Receptacle, Hospital Grade, 20 Amp, 125 Volt, NEMA 5-20R, - Red

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): H7-300-51-R

CARBON DIOXIDE, DISS, Beacon Series B Faceplate/Back Body

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): H6-BBD-CO2

NITROGEN, DISS, Regulation System Single Outlet

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): H6-SYS-NTR1

CARBON DIOXIDE 1/4 conductive DISS/DISS Gray Hose 19 ft. US/ISO

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): H6-CO2-19

NITROGEN 1/4 conductive DISS/DISS Black Hose 21 ft. US/ISO

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): H6-NTR-21

Outlet cover, snap in, blank

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): 4A-OC-BLND

Utility Extension Box 3 Gang (Nurse call / Elec / Nitrogen), Freedom

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): 4-UEB

Shelf 22" for vertical column, Freedom

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): 4A-SHC-22

Foot pedal holder 22", Freedom

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): 4A-FPH-22

Positioning Handle set for shelf, Freedom

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): 4A-HAS

IV-pole wide extendable, Freedom

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): 4A-IVE-W

Bottle holder CO2 bottles, Freedom

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): 4A-BHCO

Primary 50" LD horizontal arm (not on 4LLS), Freedom

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): 4TL-50

Secondary 43" LD Vertical spring arm (5000N) 65-108 lbs, Freedom

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): 42A-43H

Monitor bracket, dual up to 32", balanced, incl. handles and backcover, multi-VESA, Freedom

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): 4FSB-2

Single Fixture with 24" diameter center focus Aurora Four LED light on 35.25" radial arm

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): AUA5B

VST NON TV AURORA 8" WITH BRUSH BLOCK

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): B3-320-01-8

Dual fixture with two 24" diameter center focus Aurora Four LED lights with 110 degree vertical travel

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): AUA55

VST NON TV AURORA 21" WITH BRUSH BLOCK

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): B3-320-01-21

VST NON TV AURORA 15" WITH BRUSH BLOCK

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): B3-320-01-15

DUAL WALL INTENSITY CONTROL WITH RS232 CONNECTION FOR AURORA FOUR AUA SERIES ONLY

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): B9720-02-RS

Wall Control Back Box; Aurora, Stellar & Nautilus (single and dual only)

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): B9-210-57-1

Triple fixture with three 24" diameter center focus Aurora Four LED lights with 110 degree vertical travel

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): AUA555

VST NON TV AURORA 21" WITH BRUSH BLOCK

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): B3-320-01-21

VST NON TV AURORA 16" WITH BRUSH BLOCK

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): B3-320-01-16

VST NON TV AURORA 10" WITH BRUSH BLOCK

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): B3-320-01-10

TRIPLE WALL INTENSITY CONTROL WITH RS232 CONNECTION FOR AURORA FOUR AUA SERIES ONLY

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): B9-720-03-RS

Wall Control Back Box; Aurora, Stellar & Nautilus Series (triple only).

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): B9-410-44-1

SERV-926-06, SERV-926-11, SERV-927-20,SERV-926-02,SERV-929-01Installation of ceiling mounted boom system, model series, 300, 310, 320, 330 with integral lighting system. Includes pre-installation walk through, installation, full functional testing of the system and one structural test, to manufacturers specifications. Does not include electrical wiring, wall control unit rough in, or structure installation. Installation, inspection and warranty certification of surgical or procedure lighting system with two or three light heads , models series AUA___, DoVera-DMDM . Includes prepreinstallation walk through, installation and full functional testing of the system. Does not include electrical wiring, structure or wall control unit rough in. Pricing does not include weekend work. project management Installation of ceiling mounted boom system, model series, 100, 110 and 120 with integral lighting system. Includes pre-installation walk through, installation, full functional testing of the system and one structural test, to manufacturers specifications. Does not include electrical wiring, wall control unit rough in, or structure installation. Mobilization of service team for site specific required service engagement. Includes all transportation of necessary support equipment/service technician(s) for required service. Does not include transportation of point of service equipment required for the engagement.

POP Begin: 03-31-2026

MANUFACTURER PART NUMBER (MPN): None

Delivery shall be provided no later than 30 days after receipt of order (ARO).

Place of Performance/Place of Delivery

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services” System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations and certifications based on provisions that are not included in this solicitation. Examples include 52.240-90 Security Prohibitions and Exclusions Representations and Certifications, 52.242-91 Security Prohibitions and Exclusions, 52.240-92 Security Requirements, and 52.240-93 Basic Safeguarding of Covered Contractor Information Systems. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023) Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

The following provision is incorporated into 52.212-1 as an addendum to this solicitation:

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

(a) Submission of Quotes. Submit signed and dated quotes to the office specified in this Request for Quote (RFQ) at or before the exact time specified in this solicitation. Quotes may be submitted on letterhead stationery, or as otherwise specified in the solicitation. As a minimum, quotes must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, and telephone number of the quoter;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) Acknowledgment of Quotation Amendments;

(9) Quotes should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations, or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(b) Period for acceptance of Quotes. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of quotes.

(1) Quoters are responsible for submitting quotes, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotes or revisions are due.

(2) Any quote received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is "late" and may not be considered unless it is received before purchase order issuance and the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotes cannot be received at the Government office designated for receipt of quotes by the exact time specified in the Request for Quote, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities at www.sam.gov for unique entity identifier establishment directly to obtain one. The Quoter should indicate that it is an planning to submit a quote for a Government Request.

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 (FAR) and

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” [NOV 2025] Addenda is attached.

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

52.252-2 Clauses Incorporated by Reference (FEB 1998) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_2 (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR)

All quotes shall be sent to the Contracting POC Manasés Cabrera at manases.cabrera@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 12. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors: Technical or Quality, Past Performance, Veterans Involvement, Warranty, Speed of Delivery, and Price.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

One or more of the items under this acquisition is subject to the World Trade Organization Government Procurement Agreement and Free Trade Agreements.

ADDENDUM to 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(a) Basis for Award. The Government will issue a purchase order to the one responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

(b) The following factors shall be used to evaluate quotations:

(1) Technical or Quality

(2) Past Performance

(3) Veterans Involvement

(4) Price

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 12, where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

(1) Technical or Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

(2) Past Performance: The past performance evaluation will assess the relative risks associated with a quoter’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the quoter’s record of past performance. The past performance evaluation may be based on the contracting officer’s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis.

(3) Veterans Involvement: In accordance with Veterans Affairs Acquisition Regulation (VAAR) 852.215-70 (DEVIATION), Service-Disabled Veteran-Owned and Veteran-Owned Small Business (VOSB) Evaluation Factors, the Government will assign evaluation credit for a Quoter (i.e., prime contractor) which is a Service-Disabled Veteran-Owned Small Business (SDVOSB) or a VOSB. To receive credit, an offeror must be registered and verified the SBA Small Business Search and must meet federal small business size standards for the North American Industry Classification System (NAICS) code assigned to this solicitation. Non-SDVOSB/VOSB quotations that use SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation Factor. Quoters must state in their quotations the names of the SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be registered and verified in the SBA Small Business Search and must meet federal small business size standards for the NAICS code assigned to this solicitation at time of both quotation submission and at time of award.

(4) Price: The Government will evaluate the price by adding the total of all line item prices, including all options. The Total Evaluated Price will be that sum.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 3/25/2026 at 4:30PM.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Contracting POC Manasés Cabrera at manases.cabrera@va.gov

Combined Synopsis/Solicitation Notice