36C24126Q0236.docx

SUBJECT*

Sources Sought Notice Regulated Medical Waste Disposal

GENERAL INFORMATION

Network Contracting Office 1 (NE) Contracting Office (90C) 940 Belmont Street Brockton, MA 02301-5596

POINT OF CONTACT*

Contracting Specialist James L. R. Moore James.Moore14@va.gov

PLACE OF PERFORMANCE

421 North Main Street

Leeds MA

COUNTRY

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a source’s sought announcement to be used for preliminary market research purposes only. No quotations are being requested or accepted with this synopsis. THIS IS NOT A SOLICITATION FOR QUOTATIONS AND NO CONTRACT SHALL BE AWARDED FROM THIS SYNOPSIS. No reimbursement will be made by the Government for any costs associated with providing information in response to this synopsis or any follow up information requests. The purpose of this sources sought is to gain knowledge of interest, capabilities and qualifications of all vendors, public and private institutions, members of 8(a), HUBZone, Service-Disabled Veteran-Owned Small Business (SDVOSB), Women Owned Small Business (WOSB), Economically Disadvantaged Women Owned Small Business (EDWOSB), and Indian Small Business Economic Enterprises (ISBEE) to compete and perform a Firm Fixed Price Contract.

The VA anticipates issuing a solicitation for this requirement on or about Feb 25, 2026. VA will reserve the right to determine if proposals will be accepted by multiple offeror(s). Interested contractors will be responsible for downloading copies of the solicitation (and any subsequent amendments) from that website, and no hard copies will be made available. The solicitation will provide instructions to contractors about the proposal submission process. Prospective Offerors are encouraged to register their interest in the solicitation on the Contract Opportunities website (https://sam.gov/content/opportunities) so that they are notified of the issuance of the solicitation and any amendments.

In accordance with FAR 52.204-7, System for Award Management, prospective contractors must be registered in System for Award Management (SAM) and in VetBiz database if applicable (VetBiz registration is required for Service Disabled Veteran Owned Small Businesses or Veteran Owned Small Businesses). Contractors may obtain SAM information at https://sam.gov/content/home. To be eligible for award, contractors must be registered in the System for Award Management database. Registration is free and potential offerors are encouraged to visit the SAM website as no IDCs can be awarded to any offeror not registered in SAM.

NAICS Code is 562111 (Solid Waste Collection) with a Small Business Size Standard of $47M. The classification code is 4540 (Waste Disposal Equipment).

Questions concerning this announcement should be directed to the Contract Specialist using the email link provided. Telephone requests for information or questions will NOT be accepted. Please email requests or questions to James Moore at the following e-mail address: James.Moore14@va.gov and ensure that the subject line includes Sources Sought number.

QUESTIONS WILL NOT BE ACCEPTED FOR THIS SOURCES SOUGHT AFTER 02/10/2025 AT 4:00 PM EST.

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

STATEMENT OF WORK

Regulated Medical Waste (RMW), Pathological Waste, Other Potentially Infectious Materials (OPIM) and Trace Chemotherapy Waste Recycling/Disposal Service Contract

January 16, 2026

Department of Veterans Affairs VA Central Western Massachusetts Healthcare System

(VA CWM)

Edward P. Boland VAMC 421 North Main Street Leeds, MA 01053-9764

Statement of Work

Regulated Medical Waste (RMW), Pathological Waste, Other Potentially Infectious Material (OPIM) and Trace Chemotherapy Waste Recycling /Disposal

The Department of Veterans Affairs Central Western Massachusetts Healthcare System (VA CWM) intends to establish a contract for regularly scheduled pickup and subsequent recycling/disposal of Regulated Medical Waste (RMW), Pathological Waste, Other Potentially Infectious Material (OPIM) and Trace Chemotherapy waste located at the Department of Veterans Affairs, Edward P. Boland VA Medical Center, Leeds, MA 01053-9764.

This Contract will be for one (1) Base Year and four (4) additional Option Years.

VA CWM additionally operates seven (6) satellite Community-Based Outpatient Clinics, these are:

· Springfield VA CBOC, 25 Bond Street, Springfield, MA 01104-3401

· Pittsfield VA CBOC, 78 Center Street, Pittsfield, MA 01201-5692

· Greenfield VA CBOC, 143 Munson Street, Greenfield, MA 01301-9694

· Fitchburg VA CBOC, 881 Main Street, Philip J. Philbin Federal Building, Fitchburg, MA 01420-3008

· VA Worcester Clinic, 403 Belmont Street, Worcester, MA 01604-1020

· VA Plantation Street Clinic, 377 Plantation Street, Biotech Building 4, Worcester, MA 01605-2300

SERVICES REQUIRED:

VA CWM requires the pick-up, transportation and subsequent recycling/disposal of RMW including Biomedical, Sharps Waste, OPIM and Trace Chemotherapy Waste. Provide Supplies as needed.

Waste Disposal Services:

Contractor shall provide pick up, transport and disposal of RMW, Pathological Waste, OPIM and Trace Chemotherapy waste from the VA CWM Edward P. Boland Medical Center (VAMC).

Currently VA CWM consolidates and self-transports RMW from satellite Clinics back to the Edward P. Boland VAMC for pickup, transport and disposal of RMW via licensed Contractor. In the future VA CWM may wish to expand services at the satellite outpatient clinics.

Regulated Medical Waste includes "Biohazardous Waste", "Infectious Waste”, or any waste material or article which harbors, or may reasonably be considered to harbor pathogens which might be expected to produce disease in healthy individuals. RMW subject to these requirements includes wastes that generally have been considered infectious or potentially infectious by the health care community as well as waste originating from health care or research facilities that are aesthetically objectionable and thus, problematic when disposed of improperly. The following is a list of RMW that are, at minimum, included in the scope of this contract:

a. Cultures and stocks.

b. Pathological waste.

c. Human blood and blood products.

d. Sharps

e. Isolation waste.

f. Unused sharps.

g. Glass specimen slides.

“Trace Chemotherapy” waste includes items that are potentially, or have been, contaminated by antineoplastic agents or chemotherapy drugs provided that such items, including vials and syringes shall be empty or contain only such trace amounts of these drugs as are allowable under applicable Federal, State, County or municipal laws regulations and guidelines to be considered waste.

SCOPE OF WORK:

The contractor shall furnish all labor, materials, tools, equipment and supervision necessary to provide packing, transportation, and disposal of the classifications of regulated medical waste as listed. The Contractor shall also provide and maintain an adequate supply of red plastic Biohazardous waste bags for waste collection by VAMC personnel. For the purpose of these specifications, the classifications of waste that will be addressed under the scope of this contract are RMW and Trace Chemotherapy Waste. The contractor, without expense to the Department of Veterans Affairs, shall be responsible for complying with any necessary licenses and permits, and for complying with any applicable federal, state, and local regulations.

The routine method of disposal of Regulated Medical Waste at the Edward P. Boland VAMC will be by the contractor, who shall respond with all necessary personnel, materials, tools and equipment necessary to provide removal, transportation and recycling/disposal of all RMW, Pathological Waste, OPIM and Trace Chemotherapy Waste generated at the Edward P. Boland VAMC and CBOC’s. The contractor shall establish a regular schedule of pickup for each location as approved by the VA’s POC at each location. Hours of pick up shall be during normal business hours (typically 8:00 AM to 4:30 PM) or unless approved otherwise by the VA’s POC, COR and GEMS Program Manager for each specific location. The contractor shall plan for a weekly waste pickup at the Edward P. Boland VAMC.

The contractor will maintain insurance that meets all local, state, and federal regulatory requirements for a transportation, storage, and/or disposal of medical waste.

1.Historical Data:

Currently the amount of waste includes approximately ~1,400 lbs./month of RMW. These amounts are from the Edward P. Boland VAMC and do include the amounts produced by the CBOC’s. The current CBOC amounts are extremely small in comparison but may potentially increase as additional medical services expand.

FY 2025 data is provided in the table below.

FY 2025 Totals

2.Packaging:

VAMC personnel shall collect, identify, segregate and label RMW by placing the waste in red Biohazard bags and/or disposable sharps containers that are marked with the international biohazard symbol and the wording “Infectious Waste” or “Biohazardous Waste” VA Personnel will collect and handle red bags and trace chemotherapy containers. Bags and containers filled with RMW will be collected and packaged by VA personnel by placing the bags/containers into waste shipping boxes approved by local, State, and Federal Guidelines supplied by the Contractor. The VA will close or seal the containers and place them in the designated storage area. The contractor is responsible for ensuring the shipping containers/boxes are properly weighed, sealed, and labeled per applicable regulations and transporting the shipping containers/boxes from the VA storage area to the contractor’s vehicle. The contractor shall provide all necessary red biohazard bags, shipping containers/boxes, labeling and associated packaging materials in compliance with state and federal regulations.

The Contractor shall remove and transport RMW and Trace Chemotherapy waste using properly permitted and licensed trucks. Drivers’ copy of the DOT hazardous material training given to drivers will be provided to the VA facilities, including all applicable licenses and permits.

3.List of Facilities:

The following is a list of the Government sites participating in this contract and their locations:

Edward P. Boland VA Medical Center (VAMC) (Once a week) 421 North Main Street Leeds, MA 01053-9764 Robert Michalik, Environmental Protection Specialist/ GEMS Program Manager 413-584-4040 ext. 23576

In the future VA CWM may choose to expand services to Community Based Out-patient Clinics (CBOC’s) locations at:

· Springfield VA CBOC, 25 Bond Street, Springfield, MA 01104-3401

· Pittsfield VA CBOC, 78 Center Street, Pittsfield, MA 01201-5692

· Greenfield VA CBOC, 143 Munson Street, Greenfield, MA 01301-9694

· Fitchburg VA CBOC, 881 Main Street, Philip J. Philbin Federal Building, Fitchburg, MA 01420-3008

· VA Worcester Clinic, 403 Belmont Street, Worcester, MA 01604-1020

· VA Plantation Street Clinic, 377 Plantation Street, Biotech Building 4, Worcester, MA 01605-2300

4.TRACKING FOR RMW, PATHOLOGICAL WASTE, OPIM and TRACE CHEMOTHERAPY WASTE:

The contractor shall provide the VA POC, Contracting Officers Representative (COR) and GEMS Program Manager with manifests for all RMW, Pathological Waste, OPIM and Trace Chemotherapy waste removed from each site. The manifests (Shipping Papers) shall be compliant with federal and state regulations. This includes, but is not limited to the following information:

1. Generator Information:

Name:

Address/location:

Telephone number:

Description of waste:

Quantity of medical waste:

2. Transporter Information:

Truck Number.

Transporter name:

Address:

Telephone number:

Driver name:

Vehicle License Number:

State Vehicle certification:

There must be certification on the manifest by signature and date that the waste was picked up at the generator site and additional certification that the waste was delivered without incident to the approved destination.

3. Destination Information:

Site name:

Address:

Telephone number:

Quantity of Medical Waste in Pounds

The contractor shall provide the government with an original copy of each manifest that includes the generator and Transporter information for each container of RMW, Pathological Waste, OPIM and Trace Chemotherapy Waste at the time the waste is removed. The contractor shall provide the government (Generator) with a matching completed manifest (carbon copy) that includes volume, weights and destination information within 30 days of receipt at the Treatment, Storage Disposal Facility (TSDF). The Contractor shall provide an electronic monthly report to the VAMC GEMS Coordinator documenting the RMW and Trace Chemotherapy wastes disposed of and the amount in lbs.

Document numbers on original manifests are provided to the government when the waste is removed and document numbers on final manifests must match. The quantity of containers shall be placed on the original manifest, and the total pounds shall be placed on the matching final manifest.

Copies of all Invoices will be sent to the VA CWM COR and GEMS Program Manager for Waste generation reporting.

5.TRAINING:

The Contractor shall provide applicable DOT training for VA CWM employees that are required to sign Waste Shipping Papers (manifests). This training shall occur at least two (2) times /year at each VA CWM location. This training can be in-person or virtual. Copies of training attendance, certificates of completion and/or testing results will be provided to the VA CWM POC, COR and GEMS Program Manager.

6.EMERGENCY SERVICES:

The contractor is responsible for all spills or leaks that occur during the performance of this contract. The contractor agrees to clean up all spills or leaks to the satisfaction of all federal, state, local agencies, or other authority having jurisdiction. No cost for spill or leak cleanup will be charged to the Department of Veterans Affairs. The contractor shall provide a written emergency plan that outlines a formalized response to any accidents, spills or leaks that occur while the contractor is performing work for the facility.

Page 1 of image1.png