36C24126Q0046.docx

Special Notice Special Notice

GENERAL INFORMATION

VAMC Providence

830 Chalkstone Avenue Providence RI 02908

POINT OF CONTACT*

Contract Specialist Rosangela Pereira Rosangela.Pereira@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

The Department of Veterans Affairs, Networking Contracting Office (NCO 01) located in VAMC Boston, West Roxbury intends to enter into a sole source procurement, pursuant to the authority of FAR 6.302-1, with Russelectric, a Siemens Business for the following requirement:

Statement of Work

1.0 Scope of Work

The contractor will perform annual Automatic Transfer Switch (ATS) testing and imaging at the Boston Healthcare System, West Roxbury Division.

Contractor is responsible for all labor, materials, tools and special equipment required to perform the work.

All Transfer Switch Testing shall occur during off hours (10:00 PM–7:00 AM).

Period of Performance The anticipated period of performance will be a one-base year with four (one) year options.

2.0 Performance Requirements

INFRARED THERMAL IMAGING

Thermal infrared imaging of both the normal and emergency power poles shall be done during annual testing. The transfer/bypass switch shall be in the emergency position for 30 minutes, prior to the imaging pictures taken to allow for any temperature rise. Reports of anomalies shall include a color photograph of the switch being tested & a color thermal imaging print. The report information shall be similar to test report “a” attached and made part of this standard. Both the transfer switch & bypass contacts shall be scanned.

The following standards, as applicable, shall be part of the testing requirements:

NFPA-70 (national electric code) NFPA-70B (electrical equipment maintenance) nfpa-70e (electrical safety in the workplace) nfpa-99 (health care facilities) NFPA-101 (life safety code) NFPA-110 (emergency and standby power systems) nfpa-20 (stationary pumps for fire protection) ansi/neta-mts (maintenance testing specifications) ma elevator regulations (524 cmr)

TESTING REQUIREMENTS

In-phase monitors (sync check relays)

In-phase monitors shall be checked for calibration and shall be set for + or – 7 degrees maximum. Relay output contacts shall be tested, Dead bus relay outputs shall be confirmed and maximum slip rate shall be noted on the test reports.

VOLTAGE & FREQUENCY SENSORS

All voltage and frequency sensors for both normal and emergency shall be calibrated with a three-phase test set, using calibrated meters for all pickup & dropout values. All results, including as found and as left settings shall be noted on the test reports.

AUXILIARY CONTACTS & SPECIAL TIMED CONTACTS

All auxiliary position contacts shall be tested in both positions and so noted in the test reports. All auxiliary contact functions such as “Normal Power Available”, Emergency Power Available”, ETC. Shall be verified and noted in the test reports.

TIMER CALIBRATION AND OPERATION CHECKS

The following timers shall be checked for accuracy and so noted in the test reports:

Time delay, engine start.

Time Delay, transfer to Emergency. UMD Timer for Pre, Post, or Both.

T3/W3 elevator presignal time delay w/ bypass.

Time delay, retransfer to normal. (set at 30 minutes) Time delay, engine cool down. (set at 300 seconds) Time delay neutral position on Delayed transition switches.

LOAD SHED, BLOCK TRANSFER & RE-ADD CRKTS.

Special custom Load shed, Block Transfer & Re-add circuits shall be verified to be operational and be noted on the test reports. (If applicable)

VERIFY TOTAL POWER FAILURE TO RESTORATION OF LOAD FROM EMERGENCY GENERATOR

Time delay, engine start = 1 or 3 seconds (Engineering Dept to specify actual time) Time delay, transfer to emergency = .1-15 seconds (Engineering Dept to specify actual time) Time delay, presignal = 10-20 seconds (Elevator contractor to specify actual required time) Time delay, load shed = 1-30 seconds (Engineering Dept to specify actual required time delay) Engine up to speed time = typical 4.5-6 seconds Retransfer to normal position = 5 minutes Insure total transfer time on Critical or Life Safety switches do not exceed 10 seconds.

Insure that Elevator transfer switches transfer within 10 seconds, or as allowed by Mass Elevator Regulations (524 CMR) which is typically 25 seconds.

BYPASS/ISOLATION SWITCH TESTS

Provide bypass to normal and bypass to emergency operations with Isolation option for each. Ensure no load-break condition exists. (Switch must be a make-before-break arrangement) If switches are of the Load-break design, Engineering will establish the time & date for these tests.

Verify Manual Transfer switch function of Bypass switch. (Manual Transfer Switch Operation) Ensure engine start contacts stay closed with “ATS” module out in “Isolate” position After switch is isolated, rack ATS module back into the “TEST” position and cycle the switch through a complete sequence.

Follow manufacturer’s instructions for returning switch to normal operating position Verify B/I module relays are properly energized and that all blocking interlocks are operating correctly.

Verify all auxiliary and B/I engine start contacts.

QUALIFICATIONS FOR BIDDERS:

Qualified Bidders Shall be NETA certified Company and either Factory Trained & Authorized or Factory Trained on the Equipment to be tested. (General Electric, Zenith Controls, Russelectric, Pace, Asco, Westinghouse, Kohler, and Generac) and have a minimum of 20 years of experience, as many of the VA sites have older gear operating on site in excess of 15 years. Submit qualifications for technical review.

The Field Engineer/Technician shall also be a Certified Level 2 or greater Thermographer.

SUBCONTRACTORS –

If Prime vendor determines to utilize subcontractors, Prime vendor must be physically present at all times there are sub-contractors present, work activities are ongoing, materials are being delivered, etc. In addition, Prime vendor to submit in technical proposal the delineation of work from prime and subcontractors to include percentage (%) of work breakdown and description of work activities.

TEST REPORT REQUIREMENTS:

Test Reports are required to document results of each switch.

PREMIUM TIME WORK:

Bidders are reminded that all work must be done on premium time as designated by the contract.

PLEASE NOTE: TESTING OF BYPASS/ISOLATION SWITCHES REQUIRES ADDITIONAL TESTING CRITERIA DIFFERENT AND IN ADDITION TO A STANDARD ATS.

· Bid prices shall be per unit and Campus may add or delete units from their BOM.

· All services & inspections shall be scheduled thru COR.

· No additional work can be performed under this contract, and no changes to this Scope of Work can be made without the authority and prior approval of the Contracting Officer.

3.0 Equipment to be serviced:

ATS Inventory

Auditorium

The NAICS code for this requirement is 811310.

Russelectric, a Siemens Business is the OEM for 34 automatic transfer switches at the West Roxbury Campus. Russelectric, a Siemens Business, is the only company that can interface with the PLC controller on the ATS to diagnosis issues and perform maintenance as required per manufacture and maintain required UL equipment rating/approval of all equipment.

This notice of intent is not a solicitation nor is it a request for proposal. However, all responsible sources may submit a capability statement demonstrating the ability to provide the requested services, in writing by Thursday, October 30, 2025 at 3PM EST time. Responses should be sent to Rosangela Pereira at Rosangela.Pereira@va.gov. Information submitted in response to this notice will be used solely to determine whether competitive procedures could be used for this acquisition. A determination not to open the requirement to competition based upon responses to this notice is solely within the discretion of the Government.

Special Notice