36C24125Q0737.docx

Special Notice Special Notice

GENERAL INFORMATION

Network Contracting Office 1 VAMC Connecticut 950 Campbell Avenue West Haven CT 06516

POINT OF CONTACT*

Contract Specialist Ophelia Wilson ophelia.wilson@va.gov Email Only

ADDITIONAL INFORMATION

DESCRIPTION

Pre-Solicitation Notice for a sole source.

This is not a solicitation. The Department of Veterans Affairs intends to negotiate a requirement with the Martin AIJS, 751 LynnesCV, Wadsworth, OH 44281. The applicable NAICS code is 811210 and PSC is J065. The authority for this action is FAR 13.106-1(b)(2): Only one Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements. Interested persons may contact the Contracting Specialist via email at ophelia.wilson@va.gov regarding this procurement. The determination to conduct a competitive procurement based on responses to this notice is solely within the discretion of the Contracting Officer.

Background:

The White River Junction VA Medical Center Sterile Processing Services (SPS) Department has purchased A NuTrace NUX-20 laser unit for the marking of surgical instrumentation. Per VHA 1116, SPS is to implement instrument tracking to the instrument level for all RMD, this contract will have four option years that will keep our laser in proper working condition and the facility compliant with our directives. This laser is not able to be maintained by HTM or the training provided as part of this package.

NuTrace Laser Preventative Maintenance will serve the following primary functions:

Base year- Laser Service Maintenance, service contract of a base year plus four option years that include PM Repairs, any mechanical repairs, on location specialist and any shipping cost/use of Loaner.

Service Contract deliverables:

- Any PM required including Filter changes

- Any required repairs to laser (includes on location repairs)

- Training -Up to 2 days per year.

One certified trainer can come onsite, conduct audits of up to 15 trays per day and provide needed education and refresher training.

- Daily support and troubleshooting.

(Anything that can’t be resolved over phone, an engineer comes on location)

- 2 additional LIA certifications as needed.

(New people get hired in the future to use your laser, they must complete to use laser independently) Place of Performance/Delivery Location:

White River Junction VAMC: 215 North Main Street White River Junction, VT 05009

Vendor Responsibilities:

· Implementation services shall include the following:

· On-site installation coordination of all equipment and accessories.

· Meetings should be scheduled with site for implementation, initial deployment, and through the completion of the delivery.

· Materials shall be new equipment, parts, and accessories as specified in the purchase order.

· The vendor shall have the materials delivered to the job site in original equipment manufacturer (OEM) original unopened containers, clearly labeled with the OEM’s name, equipment model and serial identification numbers, delivery order number, and VA purchase order number.

· If products do not meet criteria, site POC will contact the Vendor Project Manager for replacement of that equipment.

· The vendor is responsible for inventorying materials prior to delivery to VA sites to check for accuracy in quantity and part number.

· Must be verified by VA POC when delivered onsite

· Vendor shall provide upgrades during the renewal of an option or unless approved by the vendor. Upgrades will be for those pieces of equipment specifically identified by the vendor as they become available.

· Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

· Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

· Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

· Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

· Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

· The Government Agency owns the rights to all data/records produced as part of this contract.

· The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

· Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

· No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

· Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

Government Responsibilities:

· Each VA site is responsible for inventorying materials prior to acceptance of order.

· Each VA site shall identify and provide limited daily storage of vendor parts/supplies at the time of delivery.

· Each VA site shall reject items that do not conform to requirements above.

· Equipment shall be checked upon opening the packaging to ensure no damage occurred during shipment. If damage is observed, POC will contact Vendor Project Manager for replacement of that equipment.

Special Notice