36C24125Q0576_1.docx

Combined Synopsis-Solicitation for Commercial Products and Services

GENERAL INFORMATION

VA Connecticut

950 Campbell Avenue West Haven CT 06516

POINT OF CONTACT*

Contract Specialist Shawn Lawrence Shawn.Lawrence@va.gov 203-932-5711

PLACE OF PERFORMANCE

421 N Main St

Leeds MA

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

DESCRIPTION

Page 1 of

Amendment to a Previous Combined Solicitation

36C24125Q0576 - Water Tank Cleaning Inspection - Leeds MA Q&A

1. For cleaning, is the tank being emptied? If so, who is emptying it? Who is refilling and performing any chlorination/disinfecting?

a. VA shall empty to the level the drain permits, silt, sediment or residual water shall be contractor responsibility to remove. Refilling shall be via municipal supply. Vendor shall be responsible for ensuring tank is cleaned and sanitized PRIOR to filling. VA does not treat or hold water operator licensing to do so.

2. Instead of emptying the tank would the use of divers to remove the sediment and perform an internal inspection be acceptable?

a. Contractor is responsible for means and methods to remove ALL. Please note divers in a confined space may have significant OSHA risk and planning including rescue plans and standby teams etc. Planning is contractor responsibility, the VA is responsible for confirming the plan.

3. Does the removed sediment need to be disposed of off-site? This would be non-hazardous and typically we are able to dispose to a wooded area on-site.

a. Physically there are permissible locations on VA property (approx. 100 acres). Legalities with regard to Mass DEP or other regulatory bodies cited within the PWS are contractor responsibilities.

4. For the 12 monthly inspections I am assuming they shall meet the ground level exterior inspections as defined in MA DEP CH8. Section 8.1.22 (2)?

a. Monthly inspections are not within the scope. These are performed internally. Contract is for cleaning and the (3-5 year) INTERNAL and more extensive inspections required by MA DEP.

5. Is an inspection report required and are there past inspection reports or drawings/photos available?

a. The most recent (3-5 year report from 2021) is attached to the solicitation which includes photos and existing conditions of the time. A similar report compliant with MA regulations is required upon completion of work and PRIOR to invoicing.

6. How long to perform the first round 2025-2026 inspection and cleaning?

a. This is acceptable to the station. Note all questions and clarifications can only be answered by contracting officer submitted in writing for all bidders to received consistent clarifications. Award shall be no later than September of 2025 and the cleaning and inspection is expected before November 11, 2025.

7. Is a site visit possible - publicly accessible?

a. Site Visit must be coordinated with program office and a sign in/out sheet must be completed. Details are included within the revised Solicitation attached.

8. Can the bid due date be extended one week to give a little more time for review and visit?

a. Solicitation will be resolicited for one week.

9. wage determination rules (aka prevailing wage).

a. Wage Determination for Leeds MA is now added to the Solicitation

10. We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services.

a. New. To the best of our knowledge only the one provided 2021 inspection and minor repair has been completed since the 2011 installation.

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-04; May 12, 2025.

This solicitation is set-aside for: VOSB

The associated North American Industrial Classification System (NAICS) code for this procurement is 221310, with a small business size standard of $41 Million.

The FSC/PSC is Z1NE; Water Supply and Irrigation Systems.

The Edward P. Boland Campus, 421 N Main St Leeds, MA 01053 is seeking to acquire Water Tank Cleaning and Inspection services.

Site visit: Vendors may schedule a day and time to meet with a VA representative NLT 08/01.

Site visit Point of Contacts (POCs): Jeff Menard; Phone (413) 584-4040 ext 3566 Jeffrey.Menard@va.gov

All interested companies shall provide quotations for the following:

Supplies/Services

Performance Work Statement Water Tank Cleaning and Inspection Location(s):Edward P. Boland Campus, 421 N Main St Leeds, MA 01053 1 Overview General Intent The Contractor shall provide Water Tank Cleaning and Inspection services to include all labor, transportation, materials, apparatus, tools, equipment and permits necessary to perform the work in accordance with the contractual requirements.

All work must adhere to VHA, OSHA, EPA, Local laws, and Mass DEP standards.

Contract Specific Requirements – Water Tank Cleaning and Inspection After award, but prior to the start of any field work, the contractor shall contact the contract point of contact (POC) (e.g. Contracting Officer’s Representative, COR) to review proposed methods and plans for the completion of the work. All on site work is to be coordinated with the boiler plant supervisor at least seven (7) days prior to performance of services.

Please note the bidding requirements related to this solicitation to ensure the following requirements are met.

All services shall be provided turnkey including any necessary 3rd party pricing and coordination (e.g. licensed inspector), VA personnel shall only be responsible for confirmation of contractor LOTO and testing plans.

Reports, Certifications, and all documentation shall be supplied digitally PRIOR to any invoicing Attachments Please see latest tank inspection for current condition assessment for this CST Industries storage tank:

The following shall be performed:

1. The water tank shall be cleaned and then inspected IAW the following

a. Massachusetts 502 CMR 5.00

b. The OEM requirements and guidance

c. Massachusetts Guidelines for Public Water Systems, particularly chapter 8. https://www.mass.gov/info-details/guidelines-for-public-water-systems?_gl=1*12cwuqy*_ga*OTYwMjM4MzgyLjE3Mzk0NTI5ODY.*_ga_MCLPEGW7WM*czE3NDgyMTA0MzgkbzEkZzEkdDE3NDgyMTA4MzkkajAkbDAkaDA.

d. Cleaning and inspection shall be completed during weekend hours with forecast temperature greater than 44 Fahrenheit, Friday 1700- Sunday 2000h to minimize disruptions to facility operations.

e. Confined space requirements including any required rescue teams are contractor responsibility

2. There shall be a repair line item to complete repairs not to exceed $20,000.00. Line item will remain unfunded until a repair is needed. Repairs will be authorized by a Contracting Officer upon receipt of quote for work. The Contract will be modified to add the quoted amount to the line item.

Technician Qualifications

1. Qualified Tank Inspector. An individual who has acquired one of the following qualifications and performs inspections only within the scope of such qualification:

a. Massachusetts Registered Professional Engineer

b. An API 653 Inspector.

c. An SP001 AST Certified Tank Inspector.

d. An ASME Pressure Vessel Inspector. (e) An FRPI SP9000 and SP9100 Inspector. (f) Alternative Qualified Inspector: a person who has not acquired the qualifications stated in 502 CMR 5.03: Qualified Inspector(a), (b), (c), (d) or (e), but has met the minimum qualifications established and approved by the Marshal. Technicians shall demonstrate familiarity with and ready access to the current versions of the following references:

General Scope Items The following is a list of general scope considerations:

1. All field work shall be scheduled at least 7 business days in advance with POC/COR.

2. The site shall be left clean of all debris and hazardous materials daily.

3. Coordinate with VA CWM HCS GEMS coordinator for the signing of the waste manifests or management regulation.

4. Submit, to the COR product data and work plan for all materials prior to utilization.

Site Access and Management Requirements The contractor shall be solely responsible for the management, including all associated labor, equipment, materials, shipping, and inspection, to meet the requirements of the project.

The contractor must have the following additional requirements before working on site:

1. Contractor badge, if issued, must be obtained and visibly worn by contractor or representative at all times while on campus.

These requirements are applicable to all contractor employees and subcontractors working in and around campus building unless stated otherwise by COR. The contractor is ultimately responsible for the behavior of employees and subcontractors.

Any waste generated shall be properly disposed of and documented by the contractor.

Questions or concerns shall be addressed with the COR.

2 Proposed Schedule Off-hour work for activities impacting normal operations or scheduling conflicts are generally 17:00-06:00 Monday- Friday and anytime Saturday and Sunday.

Holidays excepted unless other times are arranged in advance and approved in writing by the COR.

3 Bidding Requirements Contract line items shall be bid as follows for base contract plus 1 option year for 36 months after completion of initial clean and inspect:

Evaluation of bids shall be based on:

1. Completeness and specificity of contractors plan to adhere to all requirements outlined herein and outlined bid documents required. Submitted in writing

2. Evaluation of the unit price of line items 1 and 2.

Parking Parking is rigidly controlled throughout the Medical Center. Contractor parking is only allowed in designated areas (subject to change). Parking in designated patient parking areas is strictly prohibited. Parking on grass is also prohibited. Parking for equipment necessary to perform the work will be authorized in advance of starting the project. Parking passes will be issued by the COR when necessary.

Storage of Equipment and Materials The contractor shall arrange with the COR for allocation of required workspace and for the storage of equipment and material to be used for this project. Storage space is very limited. There are no exclusive areas within the campus that can be given to the contractor for their storage needs. The warehouse CANNOT accept, or store, deliveries associated with a contract and not purchased directly by the VA (i.e. no drop-shipping contract supplies).

Debris Removal The Contractor/Installer shall be required to remove waste materials and debris daily (unless otherwise authorized by COR) from the campus. All waste material and debris shall be removed off the site by the contractor and shall be disposed of in accordance with applicable State and Federal regulations.

Site Utilities In the event a shutdown, restriction, or interruption of any utility services is required, a written request must be submitted (at least 14 calendar days in advance) and approved by the VA COR. All utility shutdowns must be reviewed and approved by the VA.

4 Material and Workmanship Quality All materials and workmanship shall comply with all codes, standards, and requirements of all Authorities Having Jurisdiction (AHJ). All work shall be done in accordance with contract terms and conditions and in a professional manner according to the best trade practices and to the satisfaction of the COR. This includes work performed by subcontractors.

The contract period of performance is 08/18/2025 – 08/17/2026.

Place of Performance/Place of Delivery

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/ in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

3. FAR 52.212-2 Evaluation-Commercial Products and Commercial Services [In accordance with FAR 12.301(c) when the use of evaluation factors is appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services (see 12.602); or (2) Include a similar provision containing all evaluation factors required by 13.106, subpart 14.2 or subpart 15.3, as an addendum (see 12.302(d)).]

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” (NOV 2023)

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services” (JAN 2025)

The following subparagraphs of FAR 52.212-5 are applicable:

52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020), 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023), 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021), 52.219-28, Post Award Small Business Program Representation (FEB 2024), 52.219-33, Nonmanufacturer Rule (SEP 2021), 52.222-3, Convict Labor (JUN 2003), 52.222-26, Equal Opportunity (SEP 2016), 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020), 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020), 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021), 52.222-41, Service Contract Labor Standards (AUG 2018), All quoters shall submit the following:

1. Questions: Any questions must be submitted in writing no later than Tuesday 29 July 2025 at 17:00 PM EST. Answers to the questions will be posted by the following week.

2. Quote: Offeror shall provide a quote using the Line item 0001 table above. Offerors must also provide all applicable labor rates for the solicited services so they can be compared to the applicable wage determination for compliance with the Service Contract Labor Standards.

All quotes shall be sent the Contract Specialist, Shawn Lawrence at Shawn.Lawrence@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. Option will be evaluated at time of award The following are the decision factors:

1. Price: Quotes will be compared by price.

2. Technical: The offeror’s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the Statement of Work in a timely efficient manner.

a. Contractor shall provide specification sheets for proposed equipment and include within the solicitation response.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 04 August 2025 at 17:00:00 PM EST. All quotes shall be emailed to Shawn Lawrence at Shawn.Lawrence@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Shawn Lawrence, Shawn.Lawrence@va.gov Effective Date: 04/18/2025 Revision: 02 image1.emf