Amendment 0002.docx

Combined Synopsis-Solicitation – Amendment 0002 Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through the most current Federal Acquisition Circular. The most current Federal Acquisition Circular can be found at Acquisition.gov.

This solicitation is set aside to Service-Disabled Veteran Owned Small Businesses.

The associated North American Industrial Classification System (NAICS) code for this procurement is 541620, Environmental Consulting Services, with a small business size standard of 19 million.

The FSC/PSC is B510 Special Studies / Analysis – Environmental Assessments.

The Manchester Veteran Affairs Medical Center (VAMC) is seeking to a contractor to install Boiler Plant Safety Devices.

All interested companies shall provide quotations for the following:

Supplies/Services

VA New England Healthcare System Manchester VA Medical Center 718 Smyth Road Manchester, NH 03104

STATEMENT OF WORK

608-24-901 Campus ACM Survey

1.0 INTRODUCTION

Manchester VAMC requires a campus-wide Asbestos Containing Materials (ACM) survey. This project will serve to identify existing conditions in the below-listed buildings, and to enable current and future construction projects to have an understanding of ACM risks existing in project areas as accurately, completely, and precisely as possible.

For the purpose of this SOW, ACM is defined as any material containing more than 1% asbestos and is synonymous with Asbestos Containing Building Materials (ACBM). It is intended to refer to all materials that would fall under either the EPA Asbestos Hazard Emergency Response Act (AHERA) regulations or the OSHA Asbestos Standards.

It shall be the Contractor’s responsibility to identify the applicable federal, state, and local laws and regulations and Veterans’ Health Administration (VHA) Directives and apply the procedures and protocols, as required. Some relevant references have been provided for convenience in section 4.0, below.

The project includes, but is not limited to, providing materials, tools, testing, and qualified and competent personnel for conducting an asbestos survey of all buildings at the facility. Qualified and competent personnel shall meet the requirements of and be certified by the State of New Hampshire.

2.0 PROJECT STAFF

CONTRACTING OFFICER (CO)

718 Smyth Road| BSB Suite 105| Manchester, NH 03104

CONTRACTING OFFICERS REPRESENTATIVE (COR):

B. Franklin Briggs Healthcare Engineer 718 Smyth Road | Manchester, NH 03104 Phone 603.854.9677 | Email bryan.briggs@va.gov

3.0 SCOPE AND PROJECT TASKING

Specific tasks to be performed during the survey shall include, but are not limited to, the following:

The Contractor shall perform a complete Baseline Asbestos Hazard Emergency Response Act Survey. To accomplish this, the Contractor’s accredited Building Inspector(s) shall conduct an assessment of friable and non-friable ACM in every accessible building space included in the survey, and identify types, locations, quantities and conditions of ACM and locations and quantities of presumed ACM present using the AHERA protocol. The survey shall include accessible areas of all site buildings (including but not limited to behind/through access hatches, inside accessible drop-ceiling spaces and crawlspaces, etc.) and, if present, suspect materials on the exterior of buildings. Inaccessible suspect materials (e.g., behind walls or pipe chases) shall be noted in the database as presumed ACM, and Contractor will capture and provide all available information (e.g. location/quantity estimates based on visible conditions above walls, etc.) regarding presumed ACM, to ensure maximum understanding of existing conditions to future projects.

The Contractor’s accredited Building Inspector(s) shall collect bulk samples of suspect materials for confirmatory laboratory analysis (samples will be collected and analyzed in accordance with the recommended EPA bulk sample protocol). No roofs are to be sampled.

Buildings to be inspected:

4.0 PERFORMANCE REQUIREMENTS

This project’s Period of Performance (PoP) shall be 120 calendar days from Notice to Proceed (NtP) to final acceptance by the Contracting Officer (CO) of the Contractor’s Final Inspection Report.

For the purposes of scheduling and fee proposals, Contractor will assume 15% of total proposed labor-hours will be after-hour labor-hours (night and/or weekend), to accommodate added complexities of coordinating surveys in patient-care areas.

The Contractor’s accredited Building Inspector shall conduct a Physical Assessment that groups all friable and non-friable ACM and suspected ACM in each functional space into the following three AHERA homogeneous material categories: Thermal System Insulation (TSI), Surfacing Materials (SM), and Miscellaneous Materials (MM). They shall also be grouped by type (e.g., for TSI – “Magnesium silicate,” “Aircell,” “cork,” etc.), color, size, etc. and then sampled in a representative manner in accordance with the appropriate AHERA protocol as necessary when confirmatory testing is needed.

The Contractor shall collect all samples of suspected ACM in accordance with EPA and OSHA regulations preventing airborne fiber exposure to all occupants. Samples taken in occupied office spaces shall be taken in locations that minimize visual impact of the resulting sample location. The Contractor shall notify the COR prior to sampling, especially in occupied areas. The Contractor shall restore visible sample locations to a condition as close to original as possible. The Contractor shall encapsulate all locations to prevent any subsequent release of asbestos fibers after sample collection. The Contractor shall note sample locations on CAD submission and include corresponding photographs of all surveyed materials.

Quantities of ACM and presumed-ACM shall be measured wherever possible to minimize the use of estimated material quantities in the final report.

All inaccessible areas (those requiring destructive methods to access, such as above plaster ceilings or behind plaster walls or pipe chases) shall be noted in the final report and on the CAD submission. The Contractor is not allowed to cut through solid building structures that do not have access openings to reach suspect ACM for visualization and/or sampling. In these cases, Contractor shall provide, as precisely as possible, estimated quantities and locations of presumed ACM.

Except where it is documented that areas are free of ACM, such as in new construction or areas that have been totally renovated, all accessible building interiors and exteriors shall be visually inspected to identify all friable and non-friable ACM, suspect ACM, and presumed ACM. The COR will provide historical abatement records; Contractor to incorporate this data into final deliverable such that it provides a comprehensive report for all ACM and non-ACM.

The Contractor’s inspectors shall use unique material location identifiers (using information such as building number, room number, room surface, sample ID number, and material description) to describe ACM, presumed ACM, and confirmed non-ACM locations in the facility.

All bulk sample analysis shall be conducted by laboratories who are accredited under the AIHA National Voluntary Laboratory Accreditation Program (NVLAP).

The bulk samples resulting from the survey shall be managed or disposed of by the contractor in accordance with established federal and state rules and regulations.

The Contractor shall comply with the public laws and statues including all changes and amendments of federal, state, and local environmental statutes and regulations in effect of date of issuance of this contract, including (but not limited to) the applicable portions of the documents cited in the basic contract and below.

· 29 CFR 1926.1101 Asbestos Regulations for the Construction Industry

· 29 CFR 1910.134 Respiratory Protection Standard

· 29 CFR 1910.1001 Occupational Exposure to Asbestos, Tremolite Anthophyllite and Actinolite

· 40 CFR 763 Asbestos Worker Protection

· USEPA 560/5-85-024 Guidance for Controlling Asbestos-Containing Materials in Buildings

· EPA Asbestos Hazard Emergency Response Act (AHERA) protocols

· 40 CFR 61, Sub-part M, National Emission Standards for Hazardous Air Pollutants (NESHAPS)

5.0 DELIVERABLES

5.1 Submittals:

Submit for review and approval, within 10 calendar days of NtP:

· Names, qualifications, and certifications of the asbestos inspector(s) performing the work of the project.

· Names and accreditations of the laboratory(s) performing the analysis for this project.

· Overall project schedule

Submit for review:

· Preliminary report on each building, including but not necessarily limited to room list, proposed sample list, etc.

· Upon acceptance of the preliminary report and subsequent completion of the survey, the final report on each building.

· All deliverables as listed in 5.3, below, to allow for VA review prior to final acceptance.

5.2 Label Materials in Non-Public Areas:

After acceptance of the final report, the Contractor shall, as directed by the COR:

· Label positively-identified ACM in non-public areas of the buildings tested.

· Install subtle, public-facing marking to indicate nearby presence of ACM to maintenance personnel. This could be a small sticker, paint dot, etc. that indicates nearby presence of ACM to people who need to know but does not draw undue attention to the presence of ACM.

5.3 Final Deliverables:

1. Drawings (CAD and PDF) showing the location of ACM (both positively and negatively identified), as well as sample locations and sample IDs. The VA will provide the Contractor with the most current set of AutoCAD drawings available for all facility buildings.

2. Report of inspection for each building as described above will be provided to the COR. The asbestos inspection shall result in a report that includes:

a. Tabular listing of samples that have tested positive and negative by homogenous group. The listing shall also contain location, material type and quantity, material description, and photo ID.

b. Room by room inventory of ACM identified in the survey. This inventory is to describe the types, amounts, condition, location, and risk score of the ACM’s identified. Risk scores for response actions shall be from 1-4 (where one represents the highest priority) and shall be based on the AHERA-accredited Building Inspector’s Hazard Assessment findings.

c. Floor plans showing the locations where samples were taken.

d. Tabulated results of laboratory testing of the samples taken.

e. Chain of custody for samples taken.

f. Copies of the laboratory reports showing test results.

3. The report’s inventories of samples and test results shall also be provided electronically in Microsoft Excel spreadsheet format.

4. Provide an O&M Plan for the facility.

***END OF THIS SCOPE OF WORK***

The contract period of performance will be determined at time of award.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· 52.203-16, 52.204-4, 852.203-70, 852.219-75

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services”

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services”

· 852.219-77 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction

The following subparagraphs of FAR 52.212-5 are applicable: 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020), 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023), 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021), 52.219-28, 52.219-33, Nonmanufacturer Rule (SEP 2021), 52.222-3, Convict Labor (JUN 2003), 52.222-26, Equal Opportunity (SEP 2016), 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020), 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020), 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021), 52.222-41, Service Contract Labor Standards (AUG 2018), All quoters shall submit the following:

1. Questions: Any questions must be submitted in writing no later than 2 June 2025 at 3:00 PM EST. Answers can be found under attachment labeled “Questions and Answers”.

2. Quote: Offeror shall provide a quote using the Line-item table above. Offerors must also provide all applicable labor rates for the solicited services so they can be compared to the applicable wage determination for compliance with the Service Contract Labor Standards.

Site Visit: A site visit will be held on 30 May 2025 at 10:00. To coordinate attendance please contact Franklin Briggs (Desk 603.624.4366 ext. 202539 | Mobile 603.854.9677 | Email bryan.briggs@va.gov). Questions will not be answered at the site visit and must be submitted in writing.

All quotes shall be sent to the Contracting Officer, David Valenzuela at david.valenzuela2@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

1. Price: Quotes will be compared by price.

0. Ensure your representations and certifications are complete in the System for Award Management (SAM)( https://www.sam.gov). Otherwise, you will need to fill out solicitation Clause 52.212-3 Offeror Representation and Certifications -Commercial Items and submit with the quote. Federal Acquisition Regulations require that federal contractors register in the SAM database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their quotation.

1. Past Performance:

1. Provide (2) references of work, similar in scope and size with the requirement detailed in the Performance Work Statement. References must include contact information; brief description of the work completed, and contract # (if relevant).

1. Technical: The offeror’s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the Performance Work Statement in a timely efficient manner.

2. Contractor shall demonstrate that their technicians meet the qualification standards stated in the Performance Work Statement, by stating technician years of applicable service.

2. If you are planning to sub-contract some or all of this work, please provide the name and address(s) of all subcontractor(s) (if applicable) and a description of their planned subcontracting effort.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

Submission of your response shall be received not later than 20 June 2025 at 3:00 PM EST. All quotes shall be emailed to David Valenzuela at david.valenzuela2@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact: David Valenzuela, david.valenzuela2@va.gov.

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