P03_ Sole Source Justification Redacted 36C24125Q0365.pdf

This document is a Sole Source Justification request under Simplified Acquisition Procedures for Certain Commercial Items, submitted by the Department of Veterans Affairs for the Boston VA Healthcare System. The procurement seeks 44 Liko Lift Systems from OEM Hill-Rom (now part of Baxter) for patient rooms in Building 4, CLC-C, as part of a Phase 1 renovation/construction project. The lifts will be utilized as part of the standardized Safe Patient Handling Program and must be installed by a certified installer, using only Liko/Baxter brand lifts for standardization purposes across the VA Boston Healthcare System campuses.

The justification highlights that only Hill-Rom has 2 authorized distributors capable of providing these specific lifts, and the procurement is critical due to aging existing lift equipment with motors past their life expectancy. The total estimated equipment value is not explicitly stated, but the procurement is being processed under FAR 13.5 for contracts under $7.5M. The effective date is set for 11/15/24, with market research conducted using SBA databases, and the procurement is restricted to a single source due to the unique qualifications of Hill-Rom as the sole manufacturer meeting the VA's specific requirements for patient lift systems.