36C24125Q0338.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

VAMC Providence

830 Chalkstone Avenue Providence RI 02908

POINT OF CONTACT*

Contract Specialist Rosangela Pereira Rosangela.Pereira@va.gov

PLACE OF PERFORMANCE

VAMC Providence

830 Chalkstone Avenue

Providence Rhode Island

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular can be found at Acquisition.gov.

This solicitation is set-aside for VOSB.

The associated North American Industrial Classification System (NAICS) code for this procurement is 561210, with a small business size standard of $47.0 million.

The FSC/PSC is H268 Equipment and Materials Testing- Chemicals and Chemical Products.

The Providence Veteran Affairs Medical Center (VAMC) is seeking to purchase water treatment maintenance services for boilers and cooling towers.

All interested companies shall provide quotations for the following:

Services

Performance Work Statement

Providence VAMC Water Treatment

Contractor shall provide weekly and monthly maintenance services and materials for the water treatment program for the three Cleaver Brooks boilers located at Building ten (10) and the two (2) BAC cooling towers and chilled water and glycol systems located at Building one (1) main hospital, 830 Chalkstone Avenue, Providence, RI 02908.

The contractor will provide the following:

1. Technical Service and advice as requested.

2. Ongoing operator training and education to ensure proper water management, control and optimal efficiency.

3. Manpower to analyze samples of system water on a regular basis and make any necessary adjustment to the water management program.

4. Pre-boiler corrosion protection.

5. After-boiler corrosion protection.

6. Optimal efficiency in pretreatment equipment.

7. Removal of any existing deposition in the boiler.

8. Yearly borescope of the boiler.

9. Boiler test reagents.

10. Monthly testing of cooling tower and chilled water and glycol systems.

11. Cooling tower corrosion protection requirements. Phosphate/Phosphonate Polymer program.

12. Cooling tower biological program dual biocide:

a. 45% glutaraldehyde one time per week 120 PPM

b. b. Stabilized bromine three times per week 90 PPM

13. Chilled loop system treatment molybdate polymer-based program.

14. Electronic testing reports.

15. Freight, shipping and handling to be included in contract.

16. It is the contractor’s responsibility to ensure that the service representative report to Facilities Management Service, Building 6 Maintenance Shop prior to commencing inspecting, testing, or servicing the chilled water system in building 1.

17. It is the contractor’s responsibility to ensure that the service representative report to Facilities Management Service, Building 10 Boiler Plant prior to commencing inspecting, testing, or servicing the three Cleaver Brooks boilers located in building 10.

18. At each location the technician will sign the logbook and receive an identification badge. The identification badge must be returned upon completion of service along with a copy of the service report. PAYMENT REQUEST WILL NOT BE PROCESSED UNLESS THESE CONDITIONS ARE MET. Such reports shall advise of any repairs or repair parts not required to be furnished under the contract that are necessary to maintain the equipment in perfect operating condition.

19. The VA staff person having the service rendered must sign inspection reports.

Infection Control The Contractor shall conform to the infection control measures as specified in the attached Construction Specification for Infection Control.

Preventive Maintenance Service will normally but not always be performed in a separate work area not subject to all the infection control procedures.

Repairs and emergency repairs may be conducted in patient rooms and other hospital areas that are subject to infection control procedures.

Work Hours and Project Sequence Routine PM and repair work can start as early as 7:00 am and work past 4:30 pm weekdays. Weekend work needs to be approved by the FMS Supervisor. Emergency service work will occur as conditions dictate.

Period of Performance This service contract will be for a Base Year, with four (4) one-year options renewable at the discretion of the VA.

INFECTION CONTROL MANUAL CONSTRUCTION SPECIFICATIONS

VAMC, PROVIDENCE, RI FOR INFECTION CONTROL-1

1. PURPOSE

To minimize the risk of infection during maintenance by maintaining the integrity of the environment.

1. APPLICATION

Will be determined by Chief of Facilities Management Service and Nurse Epidemiologist.

1. EQUIPMENT REQUIRED

Sheet fire retardant polyethylene, or other impervious barrier material, “air moving and filtration devices”, duct tape, clips, framing, and other materials or devices as needed. Sanders, power saws, etc. will have and will use built in dust collections systems as outlined in the specifications.

1. COMMUNICATIONS

1. The manager of the department where the work will take place, Facilities Management Services, Police and Security Service, Office of Safety and Infection Control Department will be notified of and /or involved in (as appropriate) the project prior to the start of work, including any pre-project meetings.

1. Problems relating to infection control that arise, at any time, will be reported to the coordinator or to the department manager, as soon as possible.

5. PROCEDURE

The area in which the project will occur shall be isolated from the adjacent areas in the following manner unless an exception is authorized by the service chief of the area.

1. Determine if the HVAC system includes return air from the area. If so, divert to exhaust, if possible, add filtering to remove dust before it enters the return air system or block off supply and exhaust grills (closed and covered).

1. Install impervious barriers from floor slab above and wall to wall using framing, clips, and duct tape, as required, to maintain and secure the barrier seal.

1. When work is in an extremely sensitive area such as the OR, double impervious barriers may be used.

1. When ceiling envelopes, chases, and/or spaces are penetrated; barriers will be installed to contain movement of air and debris.

1. Windows must be closed and air ducts shut down or capped, when appropriate.

1. Anterooms (consisting of confined space beyond the barrier) will be provided at entrances to work areas to contain debris and provide workers an area to remove protective clothing or vacuum off clothing except when workers exit directly to the outside of the building. Compressed air will not be used to remove dust from clothing.

1. Walk-off mats will be at the entrance to work areas during project duration.

1. Traffic will be minimized to and from the project site. Alternative travel routes will be planned, as necessary.

1. If elevators or stairways are within the field of project, they must have proper barriers installed.

1. Water damaged areas should be addressed first. This will be done under HEPA filter exhaust and containment. Waste will be bagged. This will reduce aerosol of microbial agent/fungi/spore escaping during the demolition and transport of this material out of the site.

1. The “air moving and filtration device” will be placed into the containment area and will operate to remove dust particles from air and exhaust to the outside.

1. Negative pressure may be maintained in the site, and a daily record maintained during the project.

1. Before any project begins, workers will receive a mandatory infection control handout for training and instructions.

1. Daily inspections will be conducted and documented during project activities, by management, for contractor compliance with infection control requirements.

1. Disruption, violation of barrier integrity, or loss of negative air must be reported to the project manager immediately.

The following are examples of other methods which may be requested as appropriate to specific tasks and circumstances:

1. Water misting of work surfaces to control dust during cutting, sweeping, and tasks which generate dust.

1. Shutting down or covering air vents to project areas during activities prior to the beginning of project and for the duration of the project.

1. Using a ceiling access procedure with a mini enclosure around the work area when activities are required in patient care areas outside of the project site.

1. Sealing all project sites, holes, pipes, conduits, punctures, and/or exposures appropriately.

1. Vacuum off clothes with a filtered vacuum cleaner prior to exiting the work site.

1. Requiring workers to wear clean shoe covers each time they exit the work site when they travel to another area of the facility is necessary.

1. When appropriate, site barricade entrances will have gasketed doors with self-closing, latching hardware, and dampened wall-off mats.

Environmental Cleaning

1. Any dust tracked outside of the barrier must be removed immediately and as it accumulates.

1. Cleaning in project areas will be accomplished so as to minimize aerosolizing dust particles and may include use of resin control, damp mop, moist broom and /or HEPA filtered vacuum cleaner.

1. Debris removal from project sites must be by a pre-determined route.

1. Debris will be transported in clean containers with tight fitting covers.

1. When project is complete, a thorough clean up of the area is to be done by personnel prior to turnover to Facilities Management Services for final cleaning and dust barrier removal.

1. The contractor will ensure that gross soiling is removed prior to removal of barriers.

1. Facilities Management Services will treat barriers as debris (above) and remove them in a manner designed to minimize distribution of particles.

1. Thorough final cleaning of all surfaces will be done by Facilities Management Services before the area is used to provide patient care.

VA MEDICAL CENTER

Infection Control Program

INFECTION CONTROL FOR CONSTRUCTION WORKERS

WHY INFECTION CONTROL IS IMPORTANT

Hospital-acquired infections (nosocomial) affect 5 percent of all patients admitted to hospitals in the United States and can cause significant illness or even death. Not all of these infections are preventable; however, studies show that up to 32 percent of hospital acquired infections can be prevented when hospitals employ an active and effective infections control program. Hospitals patients are at risk for infection because the stresses of illness and invasive treatments weaken their immune system. In general, healthy adults who are to be at work do not have the same risk for acquiring infections.

Our Infection Control Program is designed to identify and control situations that carry an increased risk for infection and to provide for a safe and healthful environment for patients and staff. During the construction project, you may be asked to do some things a bit differently to ensure that the environment is maintained as safe as possible for all. This information was developed through collaboration with the Infection Control Coordinator, Chief FMS, Safety Officer and Industrial Hygienist to help in explaining infection control aspects of construction in the hospital setting.

DUST CONTROL POLICY

· Determine if the HVAC system includes return air from the construction area. If so, divert to exhaust if possible, add filtering to remove dust before it enters the return air system, or blocking supply and return vents.

· Install impervious barriers from floor to floor slab above and wall to wall using framing, clips and duct tape as required to maintain and secure the barrier seal.

· Report disruptions such as holes in the barrier and interruptions in the seal to the project manager immediately.

· Place the “air moving and filtration device” into the containment area and operate to remove dust particles from the air.

· Negative air pressure will always be maintained in the project site at all times during construction.

· If work is in an extremely sensitive area such as the Operating Room, double barriers may be required.

· Project site must be completely contained before work begins and all penetrations into the project site must be sealed. Windows must be closed and air ducts shut down or taped.

· Anterooms (consisting of confined space beyond the barriers) will be provided at entrances to the work area to contain debris and provide an area where workers can remove protective clothing or vacuum off personal clothing except when exiting directly to the outside of the building.

· Walk-off mats will be at entrances to work areas during project duration.

· Traffic routes will be pre-determine and traffic to and from the project site will be minimized.

The contract period of performance is base + four options.

Place of Performance

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· 52.203-16, 52.204-4, 852.203-70, 852.219-75

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services”

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services”

The following subparagraphs of FAR 52.212-5 are applicable:

The following subparagraphs of FAR 52.212-5 are applicable: 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020), 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023), 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021), 52.219-28, Post Award Small Business Program Representation (FEB 2024), 52.219-33, Nonmanufacturer Rule (SEP 2021), 52.222-3, Convict Labor (JUN 2003), 52.222-26, Equal Opportunity (SEP 2016), 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020), 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020), 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021), 52.222-41, Service Contract Labor Standards (AUG 2018), All quoters shall submit the following:

1. Questions: Any questions must be submitted in writing no later than Monday, March 31, 2025 at 3:00 PM EST. Answers to the questions will be posted the following week.

2. Quote: Offeror shall provide a quote using the table above. Offerors must also provide all applicable labor rates for the solicited services so they can be compared to the applicable wage determination for compliance with the Service Contract Labor Standards.

All quotes shall be sent to the Contract Specialist at Rosangela.Pereira@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. Options will be evaluated at time of award.

The following are the decision factors:

1. Price: Quotes will be compared by price.

1. Technical: The offeror’s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the Performance Work Statement in a timely efficient manner.

The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions.

Instructions to Offerors, attached.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than Tuesday, April 1, 2025 at 5:00PM. All quotes shall be emailed to Rosangela Pereira at Rosangela.Pereira@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact: Rosangela Pereira, Rosangela.Pereira@va.gov

52.212-1 INSTRUCTIONS TO QUOTERS—COMMERCIAL ITEMS

1. North American Industry Classification System (NAICS) code and small business size standard are stated in the combined synopsis/solicitation.

1. Submission of quotations. Submit quotations to the office specified in this solicitation at or before the exact time specified in this solicitation. Quotations may be submitted on letterhead stationery, or as otherwise specified in the solicitation. As a minimum, quotations must show-

1. The solicitation number;

1. The time specified in the solicitation for receipt of quotations;

1. The name, address, and telephone number of the quoter;

1. A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

1. Terms of any express warranty;

1. Price and any discount terms;

1. “Remit to” address, if different than mailing address;

1. A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3( b ) for those representations and certifications that the quoter shall complete electronically);

1. Acknowledgment of Solicitation Amendments;

1. Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

1. If the quotation is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotations that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

1. Reserved.

1. Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotations. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during testing.

1. Multiple quotations. Quoters are encouraged to submit multiple quotations presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each quotation submitted will be evaluated separately.

1. Late submissions

1. Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due.

1. Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before purchase order issuance and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

1. If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

1. Issuance of purchase order. Quotations should contain the quoter’s best technical and price terms. The Contracting Officer may reject any or all quotations. The Contracting Officer may issue a purchase order to other than the quoter with the lowest priced quotation. After the evaluation of quotations, the Contracting Officer may negotiate final terms with one or more quoters of the Government’s choice before issuing any purchase order. The Contracting Officer will not negotiate with any quoters other than those of the Government’s choice and will not use the formal source selection procedures described in FAR part 15.

1. Multiple purchase orders. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation.

1. Availability of requirements documents cited in the solicitation.

1. (i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978

1. If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

1. Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

1. ASSIST (https://assist.dla.mil/online/start/).

1. Quick Search (http://quicksearch.dla.mil/).

1. ASSISTdocs.com (http://assistdocs.com).

1. Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

1. Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

1. Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

1. Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

1. Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

1. Data Universal Numbering System (DUNS) Number. (Applies to all quotations exceeding the Micro-Purchase Threshold (MPT), and quotations of MPT or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The quoter shall enter, in the block with its name and address on the cover page of its quotation, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the quoter’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the quoter to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the quoter does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. A quoter within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. A quoter located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The quoter should indicate that it is a quoter for a Government contract when contacting the local Dun and Bradstreet office.

1. System for Award Management (SAM). Unless exempted by an addendum to this solicitation, by submission of a quotation, the quoter acknowledges the requirement that a prospective contractor shall be registered in the SAM database prior to purchase order issuance, during performance and through final payment of any contract resulting from this solicitation. If the quoter does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to issue the purchase order to the next otherwise successful registered quoter. Quoters may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

1. Requests for information. The contracting officer will not notify unsuccessful quoters that responded to this solicitation. Quoters may request information on purchase order(s) resulting from this solicitation from the contracting officer.

(End of Provision) ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

See attached document: Evaluation Process.

See attached document: LOS certification.

See attached document: Past Performance Worksheet.

See attached document: Wage Determination 2015-4083 - RI Rev29.

Combined Synopsis/Solicitation Notice