36C24125Q0322_1.docx

Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

VA CENTRAL WESTERN MASSACHUSETTS HCS

Acquisitions-90 421 North Main Street Leeds MA 01053-9764

POINT OF CONTACT*

Contract Specialist Glorimar Estevez Cortorreal glorimar.estevezcortorreal@va.gov

413 584 4040 EXT 6718

PLACE OF PERFORMANCE

200 Springs Road

Bedford MA

COUNTRY

ADDITIONAL INFORMATION

DESCRIPTION

Combined Synopsis/Solicitation Notice

Steel Storage Containers Page 1 of Page 1 of Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-03.

This solicitation is set-aside for SDVOSB.

The associated North American Industrial Classification System (NAICS) code for this procurement is 531130, with a small business size standard of $34 million.

The FSC/PSC is W081.

The Bedford, VAMC is seeking to lease Storage Containers.

All interested companies shall provide quotations for the following:

Supplies/Services

Please include cost for delivery and pick up as well.

STATEMENT OF WORK

(SOW)

1.0 General. Lease of General-Purpose Steel Dry Cargo Storage Containers.

1.1 Introduction. The Veterans Construction Team, (VCT), to continue to provide vocational rehabilitation services to its participants, requires the lease of storage containers for equipment, tools, and materials.

1.2 Background. The vocational rehabilitation program Veterans Construction Team has purchased, through revenue generated from construction and renovation activities, an extensive inventory of tools and equipment for use on various jobsites. To properly store and maintain this inventory, additional storage is necessary beyond that which is available at its base of operation, Edith Nourse Rogers Memorial Veterans Hospital (ENRMVH) VA Medical Center.

1.3 Objectives. Establishment of a firm, fixed price contract which shall provide for the annual lease of three ground level storage containers, with additional option periods available of up to four years.

1.4 Scope. Provide three ground level storage containers to be delivered to a site or sites to be specified by VCT, on the grounds of ENRM VA Medical Center, 200 Springs Road, Bedford, MA. The containers shall be approximately ten (10) feet long by eight (8) feet wide by eight (8) feet six (6) inches high, with either one or both ends having doors which swing outward, providing access to the full width and height of the container. Each container shall be of steel construction, weather tight, with capacity for padlock security. The containers will be clean, usable, and absent any defect which significantly affects designed use. Cost of the lease of containers shall include all equipment and labor necessary to deliver, pick up, and properly site the units on solid, level ground.

1.5 Contract Type. Firm, fixed price annual contract with provision for up to four additional option years. Options to be exercised based on the needs of the government at the end of each period.

1.6 Place of Performance/Hours of Operation. All deliveries shall be to the Edith Norse Rogers Memorial VA Medical Center, 200 Springs Road, Bedford, Massachusetts. Delivery hours shall be between 0700 and 1500 hours, Monday through Friday unless alternative times are agreed to by both parties in advance.

1.7 Period of Performance. Contract shall consist of three delivery orders, one for each container, each with a period of performance of one calendar year from date of delivery. Vendor shall anticipate not more than one drop off and one pick up for each container within any one calendar year.

1.8 Privacy Act. Work on this project may require that personnel have access to Privacy Information. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

1.9 Security. This project is “Unclassified”.

1.10 Key Personnel.

1.10.1 The client shall identify an Ordering Contracting Officer (OCO) under points of contact.

1.10.2 The contractor shall identify key personnel in the technical proposal regardless of the type of task. NOTE: Key personnel may not be removed from the task without express approval of the OCO. The OCO will attach a copy of the request and determination to the project files.

1.11 Quality Control. All equipment delivered under this contract shall be inspected by a representative of Veterans Construction Team. No equipment will be accepted which is not complete, clean, serviceable, weather tight, and securable. Padlocks to be provided by the government.

1.12 Records/Data. All equipment deliveries will be accompanied by receiving documentation which will be signed by VCT representative after inspection.

1.13 Packaging/Packing/Shipping Instructions. All equipment will be shipped via truck capable of safe off-loading in the desired location. Vendor will stipulate the site conditions, in advance, necessary for safe drop-off.

1.14 Applicable Documents. Provide a listing of all documents cited in the SOW including Government directives, formal specifications and standards, and other documents cited. Identify each by title, number, and the date of edition or revision.

Containers provided under this contract will comply with ISO Size Type Code 42U6 and U.S. FHWA weight guidelines for containers of specified dimensions.

2.0 Government Furnished Items. The contractor shall specifically identify in their proposal the type, amount, and time frames required for any government resources, excluding those listed below. The Government will provide the following: Site, on firm, level, well drained ground, for delivery of each container and access to such sites on the premises of VA Medical Center.

Means by which items stored in said containers shall be secured. Responsibility for security of stored contents for the entire period of performance of this contract. Standard Operational Procedures, applicable regulations, manuals, texts, briefs and other materials associated with the project and the hardware/software noted throughout this SOW. Initial familiarization / orientation will be provided on site. Training to be provided by the Government specific to this task.

4.0 Contractor Furnished Items. All items the contractor is to furnish during the contract.

All material, labor, equipment and coordination necessary to deliver, for annual lease to the government, three general purpose corrugated steel dry cargo storage containers and removal of said containers within twenty (20) days of contract expiration.

Written lease conditions for said containers.

5.0 Specific Requirements.

5.1 Task Description. Provide, within five (5) business days of receipt of delivery order, three storage containers as described above, under lease to the federal government, and delivered to 200 Springs Road, Bedford, Massachusetts, to sites specified by Veterans Construction Team representative.

5.2 Proposal Submission. The Government will request proposals for this task. To receive a potential Request for Quotes (RFQ), the potential offerors shall register their organization and their authority to submit quotes at www.sam.gov.

The contractor shall submit a written cost and technical proposal for consideration before the due date and time for this RFQ. The contractor shall submit a payment schedule as part of the cost proposal. In addition, the contractor shall submit these proposals electronically.

5.2.1 Travel. As part of the Cost Proposal, the contractor shall provide any anticipate travel costs, if known, to include origination; destination; number of trips; number of persons; and a breakdown of lodging, meals, transportation and related costs. Actual expenses are limited by the Government Travel Regulations and must be pre-approved by the client.

5.2.2 (Un-priced CLINS). The contractor shall provide a breakdown of any other direct costs (ODCs) in the Cost Proposal. The breakdown shall include an identification of any “open market items" or the contracting vehicle used for the Un-priced CLINS.

5.3 Deliverables and Reports. In addition to the applicable requirements, the contractor shall provide the following deliverables and reports:

Three (3) each storage containers with receiving documentation, in duplicate, to be signed by receiving representative of Veterans Construction Team.

Once monthly invoicing, in arrears, of costs incurred under lease of said equipment, which will include the unique container number assigned to each container by the vendor.

5.3.1 Status Reports. Status reports must be submitted monthly to the OCO.

5.3.2 Failure to provide reports correctly will cause resubmission by your company.

5.3.3 Other Reporting Requirements. In addition to the monthly status reports, the contractor shall provide the following:

5.3.3.1 The contractor shall inform the OCO in writing of the actual task starting date on or before the starting date.

5.3.3.2 The contractor shall bring problems or potential problems affecting performance to the attention of the OCO as soon as possible. Verbal reports will be followed up with written reports when directed by the OCO.

5.3.3.3 The contractor shall notify the OCO when 75 % of the amount of the task has been expended (for time-and-materials task orders).

5.3.3.4 Additional written reports may be required and negotiated.

5.3.4 Delivery Instructions. All deliverables shall be delivered to the client no later than the date specified in the SOW. Deliverables are to be transmitted with a cover letter, on the prime contractor’s letterhead, describing the contents.

5.4 Inspection and Acceptance. In the absence of other agreements negotiated with respect to time provided for government review, deliverables will be inspected, and the contractor notified of the OCOs findings within 5 work days of normally scheduled review.

5.5 Procedures for Payment. Billing and payment shall be accomplished in accordance with the contract. The contractor shall have the invoice certified by the OCO. The contractor’s invoice will be for one month for services performed in the previous month. The contractor may invoice only for the hours, travel and unique services ordered by GSA and actually used in direct support of the client representative’s project. Invoices submitted for payment must be accompanied by a copy of the government’s document(s) (i.e. DD250 or similar form) accepting the covered services. Failure to comply with the procedures outlined above may result in your payment being delayed.

PERIOD OF PERFORMANCE

The Period of Performance (POP) shall be for (5) five years; one (1) base year, and (4) four option years. The contract period of performance will start on April 1, 2025. This contract will be for a base plus four option years.

Base Year 04/1/2025 – 3/31/2026 Option 1 04/01/2026 – 3/31/2027 Option 2 04/01/2027 – 3/31/2028 Option 3 04/01/2028 – 3/31/2029 Option 4 04/01/2029 – 03/31/2030 Place of Performance/Place of Delivery

Bedford, MA

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” Dec 2022

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” Dec 2022

The following subparagraphs of FAR 52.212-5 are applicable:

52.204-10, 52.204-27, 52.209-6, 52.219-14, 52.219-27, 52.219-28, 52.219-32, 52.219-33, 52.222-19, 52.222-21, 52.222-26, 52.222-50, 52.223-18, 52.225-13, 52.232-

GRAY MARKET ITEMS (APR 2020)

(a) No gray market or remanufactured items will be acceptable. Gray market items are Original Equipment Manufacturers’ (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical equipment only for VA medical facilities.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

(End of clause)

All quoters shall submit the following: QUOTE

All quotes shall be sent to the Contract Specialist, Glorimar Estevez Cortorreal glorimar.estevezcortorreal@va.gov

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

Options will be evaluated at time of award.

The following are the decision factors:

price, past performance, product support, speed of delivery

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

The following provision is incorporated into 52.212-1 as an addendum to this solicitation:

52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Nov 2021)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the Request for Quote (RFQ). However, the small business size standard for a concern that submits a quote, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees if the acquisition—

(1) Is set aside for small business and has a value above the simplified acquisition threshold; or

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the quoter waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of Quotes. Submit signed and dated quotes to the office specified in this Request for Quote (RFQ) at or before the exact time specified. Quotes may be submitted on letterhead stationery, or as otherwise specified in the RFQ. As a minimum, quotes must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, and telephone number of the quoter;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically);

(9) Acknowledgment Request for Quotation amendments;

(10) Past performance will not be considered in simplified acquisition procurements.

(11) Quote should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations and certifications, information requested in (1) to (9), and accept the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of Quotes. The quoter agrees to hold the prices in its quote firm for 30 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotes. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during testing.

(e) Multiple Quotes. Quoters are encouraged to submit multiple quotes presenting alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each quote submitted will be evaluated separately.

(f) Late submissions, revisions, and withdrawals of quotes.

(1) Quoters are responsible for submitting quotes so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotes are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is "late" and may not be considered unless it is received before purchase order issuance and the Contracting Officer (CO) determines that accepting the late quotation would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotes by the exact time specified in the solicitation, and urgent Government requirements preclude a notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(g) Issuance of Purchase Order. The Government may issue a purchase order to one or more quoters as identified in the Request for Quote (RFQ). Therefore, the quoter’s initial quote should contain the best terms from a price and technical standpoint. However, the Government may reject any or all quotes if such action is in the public’s best interest. The Contracting Officer (CO) may issue a purchase order to other than the quoter with the lowest priced quotation.

(h) Multiple awards. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation.

(1) Availability of requirements documents cited in the solicitation.

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST ( https://assist.dla.mil/online/start/).

(ii) Quick Search ( http://quicksearch.dla.mil/).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier (UEI). Applies to all quotes that exceed the micro-purchase threshold, and quotes at or below the micro-purchase threshold if the solicitation requires the contractor to be registered in the System for Award Management (SAM).) The quoter must enter, in the block with its name and address on the cover page of its quote, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the quoters name and address. The quoter also must enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the UEI. The suffix is assigned at the discretion of the quoter to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the quoter does not have a UEI, it should contact the entity designated at www.sam.gov for UEI establishment directly to obtain one. The quoter should indicate that it is a quoter for a Government contract when contacting the entity designated at www.sam.gov for establishing the UEI.

(k) [Reserved]

(l) Requests for information. The CO will not notify unsuccessful quoters that responded to this Request for Quotation (RFQ). However, quoters may request information on purchase order(s) resulting from this solicitation with the CO.

(End of Provision)

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 12PM EST on Friday March 28, 2025 at glorimar.estevezcortorreal@va.gov

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Contract Specialist Glorimar Estevez Cortorreal glorimar.estevezcortorreal@va.gov

413 584 4040 EXT 6718

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