36C24125Q0042.docx

SUBJECT*

518-22-111 Elevator Replacement Ph. 3

GENERAL INFORMATION

Network Contracting Office 1 (NCO 1) Contracting Officer (90C) 718 Smyth Road Manchester, NH 03104

POINT OF CONTACT*

Contract Specialist Sary Nhet sary.nhet@va.gov email only, please

PLACE OF PERFORMANCE

200 Springs Road

Bedford MA

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

The Bedford VA Medical Center located at 200 Springs Road in Bedford, MA has a requirement for a Firm Fixed Price contract to replace the elevators at Bedford VAMC. The six elevators were inspected by enDevelopment LLC for deficiencies and the report is included in the contract briefcase. The elevators are identified as Building 06 Car P – 1, Building 07 Car P – 1, Building 09 Car P – 1, Building 10 Car P – 1, Building 62 Car F – 1, and Building 62 Car P – 1.

1.0 SCOPE:

The scope of this project consists of completely preparing site for building operations including replacement of elevator components and machinery to bring elevators up to modern code compliance. The contractor shall furnish all labor and materials and perform work for one traction passenger elevator each in Buildings 6, 7, and 62 for a total of three (3) traction elevators, hydraulic elevator each in Buildings 9, 10, and 62 for a total of three (3) hydraulic elevators at the Edith Nourse Rogers Memorial Veterans Hospital in Bedford MA.

The period of performance (type A and B services) is 595 calendar days, beginning with the issuance of the Notice to Proceed (NTP) by the Contracting Officer.

The VA will not be responsible for any costs incurred by interested parties in responding to this announcement.

This is a Request for Qualifications:

This notice is not a solicitation and is intended only for market research purposes and to determine interest in the project by qualified SDVOSBs that have the experience directed at the requirements of the Statement of work.

The NAICS code is 238290 - Other Building Equipment Contractors and the small business size standard is $22 million per year.

Note, the specialty NAICS code will require the prime to perform at least 25% of the work.

The estimated magnitude of construction is between $2,000,000 and $5,000,000.

Firms must have valid registration in the System for Award Management (SAM). Visit: SAM.gov to register in this database. SDVOSB firms must be verified in VetCert under NAICS 238290. Visit: https://veterans.certify.sba.gov/

RESPONSE:

Interested SDVOSB firms must provide their qualifications to the Contracting Specialist no later than 11:00am on 10/29/2024 via email to Sary.Nhet@va.gov

1. A positive statement of your intention to submit a proposal in response to a solicitation for this project and include your firm’s UEI Number, Firms address and Contact information.

1. Evidence of your experience in construction of a project similar to this one at a Medical facility (please provide contract descriptions, contract dollar amounts and telephone numbers for points of contact – no photographs).

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

STATEMENT OF WORK

I. SCOPE OF THE WORK

A. PROJECT DATA:

TITLE: 518-22-111 Elevator Replacement Ph. 3 BUILDING/ FACILITY: Buildings 6, 7, 9, 10, and 62 at the Edith Nourse Rogers Memorial Veterans Hospital, Bedford, MA

JOB ORDER CONTRACT NUMBER:

CONTRACTING OFFICERS REPRESENTATIVE (COR): Cameron Labbree REQUESTOR: Engineering CONTRACTOR: None Assigned CONSTRUCTION DURATION: 595 Calendar Days

B. GENERAL SCOPE:

Contractor shall completely prepare site for building operations including replacement of elevator components and machinery to bring elevators up to modern code compliance. The contractor shall furnish all labor and materials and perform work for one traction passenger elevator each in Buildings 6, 7, and 62 for a total of three (3) traction elevators, hydraulic elevator each in Buildings 9, 10, and 62 for a total of three (3) hydraulic elevators at the Edith Nourse Rogers Memorial Veterans Hospital in Bedford MA.

II. REQUIREMENTS

A. GENERAL REQUIREMENTS:

1. All work, material and workmanship to be furnished shall conform to all applicable local and national standards, VA SOPs, industry recommended practices and safety codes, to the requirements and test procedures of the Massachusetts state building code. The VA shall be notified of any changes before work is started. Contractor to obtain all notifications and approvals required before starting work such as ILSM and ICRA and obtain approvals upon completion as required.

2. If necessary any shutdown of utilities shall not take place until notification and approval has taken place with the end user and the Engineering Shop Main Supervisor and Trade Supervisor and written approval is received from the COR.

3. If utilities are damaged, Contractor, at their own expense, shall immediately restore to service and repair any damage caused by Contractor's workmen; to existing building, piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

4. The Contractor shall thoroughly review the construction documents and site conditions and notify the VA of any discrepancies there-in or with the documents or/and existing conditions. Notification of discrepancies or construction complexities that may impact construction, cost or aesthetics is to be made before an agreement is made on costs. It is the obligation of the contractor to verify existing conditions including overall dimensions, centerline of fixtures, material, equipment, fixture, hardware type, sizes and number to be used.

5. All construction means, methods, sequences, scheduling, procedures, and safety precautions are the responsibility of the contractor/builder. It is understood that adequate numbers of skilled workmen, who are thoroughly familiar with the methods necessary for execution of work shall be employed.

6. Contractor shall provide and is solely responsible for public and employee protection as necessary and required by the codes, ordinances and regulations of governmental agencies having jurisdiction at the project site. Contractor must submit a safety plan.

7. Employees of General Contractor and their subcontractors shall comply with all VA security management programs and direction of the VA police. The employees will report to the Engineering Department with government issued picture identification and receive a badge for the duration of their time working at the VA. The employees will be restricted to buildings and areas required for their work and will refrain from entering other areas and restricted access spaces. They shall not enter the project site without appropriate badges. They may also be subject to inspection of their personal effects when entering or leaving the site.

8. Any incidents including but not limited to unplanned disruption of utilities, flooding or on-site work accidents shall be reported to the COR as soon as possible.

9. No photography of VA premises, residents, patients or staff is allowed without permission of the Contracting Officer or COR.

10. Contractors and subcontractors to comply with VA requirements for site/work rules, construction work time, dumpster and equipment use, location and storage. Location of all storage, equipment and supplies shall be reviewed and approved by the COR. All debris must be disposed of legally and as a part of the work. Site to be kept free of debris at all times and broom cleaned at the end of the day.

11. Use of common areas in order to get to work area from the exterior shall be coordinated with the COR for approval. The safety and protection plan shall be reviewed with the COR. Provide the maximum protection of surfaces to the extent possible with the understanding that protection may need to be installed and removed as needed and on a daily basis as required by the COR. Protect areas at all times in accordance with Interim Life Safety Measures and Infection Control Risk Assessment. These forms shall be filled out and provided to the Safety Department & COR and posted on site.

12. All Contractor vehicles shall be parked in a designated parking space or construction yard. Activity shall be limited and allow for the continued and safe ongoing operations of the medical center.

13. Contractor to provide for protection of existing materials, buildings and equipment where work is to be done, materials handled and equipment moved or relocated. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

14. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified. Upon completion of contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

15. The Contractor shall keep a record set of drawings, specifications, sketches, etc. on site, clearly labeled. The drawings will be marked with any changes and as-built conditions.

16. Contractor to provide products as specified with manufacturers named when noted. Pricing shall be based on specified item. Substitutions can be offered as a deduct alternate if it provides a cost savings. Contractor must obtain written approval for substitution.

17. Contractor to provide a construction schedule that includes start & completion dates, dependencies, dates for approvals, mobilization, and work by individual trades, inspections, substantial completion, move in and close out. Schedule to be submitted within 5 business days of project approval and updated on a regular basis through-out construction.

18. The Medical Center is a 24/7 facility with multiple end users. The Contractor is required to work directly with the COR in Engineering. Any changes in the schedule or coordination required with the end user shall be facilitated by the COR. Contractors and their subs shall work with the COR and end user main point of contact only. Details within the framework may be discussed directly with the end user point of contact with prior understanding of the COR. COR must be copied on all correspondences.

19. Requests for information (RFI) must be submitted in writing to the VA.

20. Change orders shall be presented to the VA for review and approval. No work shall take place before prior written approval.

21. Contractor/sub-contractors shall warrant work performed for a period of one year from the date of final acceptance.

22. Contractor to review all submittals (including those from subcontractors) and verify accuracy of contents, including material field dimensions, adjacent construction, conformance with the specified environmental and job conditions, coordination with other work and the contract documents. Submittals shall be stamped to signify that it has been reviewed by the Contractor as noted above and sent to the VA for review and approval. Provide samples of all finish materials.

23. Near the completion of the work, the COR shall walk through the space with the Contractor and generate a list of deficient/incomplete items. A schedule of completion of deficient items will be provided by the Contractor. At final completion of the work, the Contractor shall review the work with the COR and both parties shall sign off in agreement on the completed items.

B. DETAILED REQUIREMENTS:

Work includes general construction, alterations, mechanical, and electrical work.

Work to Include:

1. Cab interior finishes will be updated with modern durable finishes to meet VA standards as the existing car enclosures will be retained and refurbished

2. Installation of ductless heat pumps for both elevator machine rooms

3. Upgrade the electrical system to meet the VA and Commonwealth of Massachusetts requirements.

4. Replacement of elevator components and Machinery to modernize the elevator and bring the elevators up to code compliance.

III. APPLICABLE DOCUMENTS

· 518-22-111 – Elevator Replacement Phase 3 – 100% CD -DRAWINGS.pdf

· 518-22-111 – Elevator Replacement Phase 3 – 100% CD -SPECIFICATIONS.pdf

END OF SCOPE OF WORK

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