SSJ Chapel Steam Line Repair.pdf

Attachment 1: Request for Sole Source Justification Format >SAT

VHAPG Part 806.3 OFOC Page 1 of 5 Revision: 03 Effective Date: 04/15/24 Acquisition ID#: __________________

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID:_ VA-24-00112165__________________

1. Contracting Activity: Department of Veterans Affairs, VISN 01, VA Bedford Medical

Center.

2. Nature and/or Description of the Action Being Processed:

This document is the sole source justification to solicit to Veterans Development Corporation (VDC). VDC is an SDVOSB contractor specializing in work relevant to this project, which will reduce the cost for the VA, as no sub-contractor will be needed and overhead and project management costs will be minimized.

Name of Proposed Contractor: Veteran’s Development Corp Street Address: 120 Longwater Dr Ste 103 City, State, Zip: Norwell, MA 02061 Phone: 781-817-4714

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

Chapel steam traps, valves, PRV and condensate pump require replacement. Steam lines require repair. It is recommended that previously installed copper pipe be replaced with steel per todays

VA standard and at time of replacement it is recommended that insulation previously overlooked also be provided. Immediately upon award of contract file notice to abate as necessary.

The contractor shall demo, provide, and install but not limited to:

A. Condensate Pump Install

• Remove old pump and associated piping and receiver tank.

• Install new pump 1” high press steam piping to feed new pump

• Install new 2” discharge piping up the floor penetration.

• Run new exhaust piping to safe location outside to free atmosphere.

Replace Sanitary piping in the tunnel:

VHAPG Part 806.3 OFOC Page 2 of 5

Acquisition ID#: __________________

• Remove cracked and rotted cast piping.

• Install new drain piping.

• Fire stop all floor penetrations.

B. Tunnel Steam Traps:

• Replace 5 steam traps located within the tunnel.

C. Pressure reducing valve replacement and piping repair:

• Remove existing High to low PRV station.

• Install new like kind PRV station.

• Make welded repairs to piping down-stream of the new PRV station.

D. Steam Piping Insulation:

• Remove all pipe insulation in the tunnel

• Install new pipe insulation

• Label all steam piping.

E. Valve replacement:

• Replace low point drains in tunnel

• Replace isolation valves on steam system in tunnel

F. Missing and broken Hangers:

G. Replacement of all existing condensate return piping:

• Remove all existing condensate return piping done in copper

• Install new sch 80 steel piping for condensate return up to the radiators.

H. Provide temporary heat in building for the duration of the repair.

4. Statutory Authority Permitting Other than Full and Open Competition:

( ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

(X) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4

(X) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

VHAPG Part 806.3 OFOC Page 3 of 5

Acquisition ID#: __________________

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

VDC currently has an emergency contract for this work with VA Bedford. After exhaustive bidding process in past jobs and current jobs solicited with similar requirements to this, VDC was found to be the most cost efficient and readily available to address this pressing need. As required to meet the criteria for 6.302-2, delay of award would cause financial injury to the Government. As winter approaches a delay in steam pipe repair causes a delay in the return of steam heating to the building in which they are housed. If not corrected before freezing all pipes in the building could burst causing more damage. As required to meet the criteria for 6.302-5 and 806.302-570, VDC is determined to be a responsible source with respect to performance of such contract opportunity; the anticipated award price of the contract (including options) will exceed the simplified acquisition threshold, but will not exceed $5 million; and contract award can be made at a fair and reasonable price that offers best value to the United States.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

No efforts were made to ensure that offers are solicited from as many potential sources. This would not be practical as this requirement is urgent and further delaying award of this contract would impact patient care and quality of life.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable:

To ensure that the anticipated cost will be fair and reasonable, the contracting officer will compare the proposed cost to the independent government estimate (IGE) and historical pricing for similar type work.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

Market research for this requirement was not conducted due to the urgent need to have this work completed.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

VDC currently has an emergency contract for similar types of work on our campus and has responded outstandingly to emergency issues that have occurred.

VHAPG Part 806.3 OFOC Page 4 of 5 Revision: 03 Effective Date: 04/15/24 Acquisition ID#: __________________

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Veterans Development Corporation

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

This acquisition is needed urgently, so no actions are to be taken to remove or overcome barriers to competition. Future projects could be solicited on the MATOC with an expedited response time.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

_Brian Reid __ Name Brian Reid Date: 10/25/2024 Title Project Section Supervisor Facility VA Bedford Healthcare System

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Casey Pridham Date Contracting Officer

CASEY PRIDHAM Digitally signed by CASEY PRIDHAM Date: 2024.10.28 09:01:21 -04'00'

VHAPG Part 806.3 OFOC Page 5 of 5 Revision: 03 Effective Date: 04/15/24 Acquisition ID#: __________________

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Brenda Bigelow

10/28/2024

Branch Chief, NCO 1