P01-SOW 8E Furniture Needs 689-24-3-7026-0156.pdf

West Haven – Mental Health Inpatient Building 1 – Floor 8E

STATEMENT OF WORK

MENTAL HEALTH INPATIENT

8E FURNITURE NEEDS

BUILDING 1 / FLOOR 8 - East / Various Room

FURNITURE PACKAGE

689-24-3-7026-0156 (Items NOT offered on IDIQ)

Department of Veterans Affairs

VACT Healthcare System 950 Campbell Avenue West Haven, CT 06516

Table of Contents

1. Justification

2. Scope of Work/Contractor Requirements

3. Bid Requirements

a. Formatting Requirements

b. ANSI/BIFMA Standards

c. Brand Name or Equal Bid Requirements

d. Design and Installation Contact

e. Installer/Installation Requirements

f. VA Preferred Vendor List

4. Period of Performance

5. Place of Performance

6. Other Considerations for Proposal

7. Records Management

8. Payment Schedule

9. Non-Personal Services Statement

10. Furniture Requirements

11. Attachments

A. Procurement Data Sheet Example B. Dining/Day Rooms Furniture Layout

1. JUSTIFICATION

The West Haven VA Medical Center, Mental Health Inpatient Unit requires new furniture to improve safety and functionality of the patient care areas and support replacement of existing furniture that are either damaged or do not meet MHEOC requirements.

Appropriate furniture, as specified below, will meet the needs of this facility as required by the Department of Veterans Affairs Office of Construction & Facilities Management. The vendor responding to the solicitation will need to provide the required furnishing as noted in the attached drawing(s) and described in the performance-based technical specification and described here within.

The attached technical based specification describes the minimal materials, construction and technical requirements. This furniture requirement must be behavioral health appropriate and meet the VAMC and MHEoC Safety standards.

2. SCOPE OF WORK/CONTRACTOR REQUIREMENTS

The selected contractor will be required to furnish, deliver and install all items as listed to:

SITE LOCATION: WEST HAVEN, CT

SITE ADDRESS: 950 Campbell Avenue, West Haven, CT 06516 LOCATION 1 : BUILDING 1 / FLOOR 8-East / Various locations as noted in section 10.

DESIGN AND INSTALLATION CONTACT POST AWARD:

Joanna Wasilewska, VA interior Designer Email: Joanna.Wasilewska@va.gov

a. LOADING DOCK: A loading dock shall be available for this project. It is located at either BLDG 1 or BLDG 2. There is a 450’ minimum travel distance between loading dock and site for installation. A loading dock unload time can be coordinated through VA Interior Designer. All parking during the installation time is the responsibility of the vendor to secure. The VA cannot guarantee parking availability for installation staff for the duration of the installation.

b. UNCRATING / UNBOXING: The space may be shared during installation with other activation contractors. In order to limit clutter in the space uncrating and unboxing shall occur at the truck off-load area prior to moving into the space.

c. ELEVATOR AVAILABILITY: A freight elevators are available at either building for product moving. The elevators are available at any time. Please understand that VA staff and patients will have priority access over this elevator and the vendor’s time shall accommodate for this. Delivery shall not to interfere with patient care or the operation of the facility. The contractor will coordinate the work of the project with the VA Interior Designer to ensure minimal disruption of the Medical Center operations.

d. NO DROP SHIPMENTS TO SITE: No product for this solicitation shall be drop shipped directly to the project site. All deliveries must be made by the winning vendor to their warehouse and delivered to the facility (project site) at the time of installation.

e. PRODUCT LEAD TIME: The timeframe requirement for delivery receipt shall be no later than 60 business days following award of contract, with coordination of specific dates mutually agreed upon by the West Haven VA Medical Center and the selected contractor. All lead times shall include the any COM selections made during the final finish selection meeting.

f. INSTALLATION SCHEDULE/PHASING: This installation shall be conducted DURING normal business hours.

Installation shall include all product delivery/install to be completed during normal business hours.

o Monday - Friday, 7:30 AM – 4:00 PM.

Installation shall include delivery and installation to all locations, as specified within this SOW, and shall be performed within 1 trip and 1 business day. The Exact and final dates for installation to be determined by the VA Interior Designer prior to installation within the above stated product lead time requirement.

Installation trip to include removal and disposal of existing dining room sitting area furniture

g. RECYCLING / DISPOSAL: Vendor shall coordinate with Logistics and GEMS for proper excessing prior to pick up and removal will be performed. Vendor shall provide a recycling report to GEMS Manager upon completion of recycling (no more than 2 weeks after recycling date). This recycling report shall consist of the following information:

Total # of pieces being recycled Total weight of furniture removed from site for recycling Break down weight of recycled content for Metal Break down weight of recycled content for Plastic Break down weight of recycled content for Non-Recycled

Note: The removal of existing components shall be included in this scope of work.

Existing pieces for removal may be contaminated with various bacteria, virus, or other biohazards. Proper precautions for handling/removal shall be considered and safety procedures practiced.

Recycling and Installation can happen on the same day if program allows.

h. STORAGE: Vendor shall provide monthly pricing at time of bidding to store all contents of this SOW if construction delays shall occur for 3 months at time of bid grouped by phase.

Storage shall be at a secured location that follows storage guidelines for the items listed within this SOW that shall not void the warranty of the product.

i. INSTALLATION & PUNCHLIST DURATION:

Installation shall be completed within the timeframe outlined above. Installation shall be fully completed prior to departure time. Installers shall not leave installation site without checking in and approval of the VA Interior Designer.

Punch list shall be completed within 7 business days of installation completion.

j. MEETING/ACTION REQUIREMENTS: (Post Award) The winning vendor shall meet the following project timeline, deliverable, meeting and action requirements:

1.) PROJECT KICK-OFF MEETING: Awarded vendor must attend a project kick-off meeting at the VACT address for installation as stated in the Scope of Work. Shall be schedule with VA Interior Designer by vendor within 10 business days of project award. Final layout to be determined and approved by the VA Interior Designer.

Attendance at the project kick-off meeting shall include the following vendor personnel:

a. Project Interior Designer

b. Sales Representation

c. Installation Manager

2.) CONDUCT SITE VISIT(S)/FIELD MEASUREMENT VERIFICATION/EXISTING

COMPONENT INVENTORY: Prior to installation conduct site visit(s) to become familiar with site for the accurate order of the product and check for potential installation problems. Site visits/field measurement verifications are to be scheduled with VA Interior Designer. During this time the awarded vendor is responsible to gather all accurate dimensions of the physical space and inventory all existing pieces. Translation of these dimensions to the vendors floor plans, drawings, specifications, etc. are the responsibility of the vendor. The vendor is solely responsible to guarantee the fit of their products into the space as stated in the SOW. All discrepancies of field dimension information is the responsibility of the vendor to rectify.

3.) FINAL FINISH MEETING: This meeting shall be scheduled by the vendor within 10 business days of project award unless directed by the VA Interior Designer. This meeting shall serve as the conduit to complete all final finish selections. Vendor is responsible at this meeting to bring all actual finish selections for a working session to drive toward completion and selection of all finishes as well as a complete and through review of the project specifications. The VA Interior Designer will assist with coordination of finish selections with the building finishes. Based on this scope of this project the final finish meeting and the kick-off meeting can be conducted at the same time if desired by the awarded vendor. Attendance at the final finish meeting shall include the following vendor personnel:

a. Project Interior Designer

4.) FINAL FINISH DOCUMENT: An overview document declaring all final finish selections shall be sent within 5 business days of the FINAL FINISH MEETING.

5.) FINAL FINISH DOCUMENT SIGN-OFF: Once the VA Interior Designer has received the FINAL FINISH DOCUMENT, it will be signed off on or a confirmation e-mail will be sent to the vendor to approve the finishes. This action will indicate to the awarded vendor has the approval to place orders. No orders should be placed by the awarded vendor prior to this final finish document sign-off has been completed/approved by the VA Interior Designer.

6.) ORDER ENTRY: Shall take place upon completion of signed FINAL FINISH DOCUMENT. Vendor shall coordinate all order entry, production schedule and shipping with all Manufacturers.

7.) SHIP DATE DOCUMENT: An overview spreadsheet shall be provided to the VA Interior Designer that includes all manufacturers included within the project and the associated ship dates for their products. This shall include all manufacturers’ products ordered for the project. This document shall be received within 10 business days of FINAL FINISH DOCUMENT SIGN-OFF.

8.) INSTALLATION SCHEDULING: Installation scheduling shall occur within 5 business days after receipt of SHIP DATE DOCUMENT received by the VA Interior Designer unless otherwise directed by the VA Interior Designer. This date shall be scheduled in the future to accommodate transit time for shipping time of products.

9.) INSTALLATION: Shall occur at the date and time mutually agreed to with VACT and VA Interior Designer. In the event there is a delay in installation the awarded vendor shall notify the VA Interior Designer immediately. The installation shall meet all requirements within this scope of work.

10.) SAFETY PLAN: Contractor shall have a current Safety Plan on file with the VA – West Haven. The Safety Plan shall include the following information:

Vendors and bidders who are awarded contracts to provide products and services to the West Haven, Connecticut Veterans Hospital shall provide to the Contract Officer the following information with the bid to be approved by the West Haven VA Facility Safety Manager. An electronic version may also be requested.

The Contractor shall provide a safety plan that meets OSHA standards and is approved by the VA Facility Safety Manager prior to installation. Installers required to have 10 Construction OSHA training and installer Supervisor required having 30 hours Construction OSHA training.

Safety Plan shall include following:

1. Company Health and Safety Process Guidelines

2. Written Policies and Procedures

3. Safety Committee

4. Routine Safety and Health Audits

5. Safety Meetings

6. Accidents and Incident Reporting

7. Accident Investigation

8. Job Safety Analysis

9. Emergency Action Plans

10. Hazard Communication Process

11. Personal Protective Equipment

12. Electrical Safety Process

13. Ladder Safety Process

14. Driver/Vehicle Safety Process

15. General Safety Rules for all Departments

16. Installations Job Site Daily Safety Checklist

11.) PROCUREMENT DATA SHEETS and OWNERS INFORMATION: Procurement data sheets shall be submitted on final day of installation. These shall be submitted both electronically and (2) physical hard copies to the VA Interior Designer. (example attachment in Section 11). The contractor shall ensure that all owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions and any other information shall be provided to the VA Interior Designer upon completion of the installation.

12.) WALK THROUGH & PUNCH LIST: A walk through of the installation shall take place at the end of the installation with a scheduled date and time and the furniture vendor representatives from installation crew, sales and design staff. Conduct walk-thru with VA Interior Designer and Service Line End User to address any discrepancies or damages. Have any replacements parts ready to be ordered with lead-time report within 5 business days of walk through completion. Attendance at the final finish meeting shall include the following vendor personnel:

a. Project Interior Designer

c. Installation Manager

13.) PUNCH LIST DOCUMENT: A punch list document shall be sent to the VA Interior

Designer within 24 hours of WALK THROUGH completion.

14.) PUNCH LIST COMPLETION: Items identified during the WALK THROUGH shall be corrected within 6 business days of the WALK THROUGH completion.

15.) POST OCCUPANCY ORIENTATION SESSION: The day the end user moves into the newly installed space or as directed by the VA Interior Designer. The awarded vendor shall, instruct staff in proper use and adjustment of product, correct deficiencies in installation and coordinate replacement of defective product with Manufacturer.

3. BID REQUIREMENTS

a) FORMATTING REQUIREMENTS

All bids are to be formatted appropriately to ensure a consistent basis for comparison:

Example:

Item # Description Quantity Cost Extended Cost Xyzq Patient Room 5 $100 $500

Guest Chair Pieces Parts Fabric @ $60/yd Etc.

b) COST OF ITEM (i.e. Nurses Station/Systems panel areas) to be wholly inclusive of all required components. DO NOT break out costs for any parts, pieces, or finishes in either the cost or extended cost columns. Vendor required to submit the break out costs for any parts, pieces or finishes within in the submittal document for user reference.

c) COM: All upholstered items to be bid as a COM with an allowance as indicated in the ‘Furniture Requirements.’ A basis for the COM specification is included with each item to provide guidance on scale and necessary repeat of pattern to assist figuring required yardage. COM procurement to be the responsibility of the Contractor following coordination/approval from the VA Interior Designer.

d) FREIGHT CHARGES: Comprehensive freight to be indicated within the individual furniture item and noted as such

e) ANSI/BIFMA STANDARDS: All items sold to the Government must meet or exceed ANSI/BIFMA performance standards for furnishings and ergonomic tools.

f) BRAND NAME OR EQUAL BID REQUIREMENTS: If submitting a BRAND NAME OR EQUAL bid, the vendor must supply a demo sample to the VA Medical Center on the same day as bid submission; demo to remain onsite for up to three weeks to undergo a determination of parity for construction quality and end user comfort. Items that require demo sample are noted in the ‘Furniture Requirements’.

g) STORAGE: Vendor shall provide monthly pricing at time of bidding to store all contents of this SOW if construction delays shall occur past the timeframe listed within this SOW. If additional storage is needed past the timeframe listed within this SOW the vendor shall charge the VA the monthly pricing provided at time of bidding to be stored in an offsite location that follows storage guidelines for the items listed within this SOW.

h) 2D/3D VISUALS: At time of bid submission vendor shall provide 2D/3D drawings of all desking, panel systems, and/or items specifically noted within this SOW. Visual drawings shall be an accurate representation of what is being bid.

i) VA PREFERED VENDOR LIST: Vendors and bidders who are awarded contracts to provide products and services to the West Haven, Connecticut Veterans Hospital shall provide to the Contract Officer the following information with the bid:

a. Tax ID Number

b. Duns & Bradstreet Number

c. Physical Address

d. Payment Address

e. Vendor shall be registered in SAM (replacement for CCR) www.sam.gov

4. PERIOD OF PERFORMANCE

Vendor is on notice that time is of the essence in the performance of this contract. The timeframe for delivery receipt shall be no later than 60 business days following award of contract, with coordination of specific dates mutually agreed upon by the VA Medical Center and the selected contractor.

5. PLACE OF PERFORMANCE

Work will be accomplished 950 Campbell AvenueWest Haven, CT 06516 at the locations listed above.

6. OTHER CONSIDERATIONS FOR PROPOSAL

Delivery not to interfere with patient care or the operation of the facility. The contractor will coordinate the work of the project with the VA Interior Designer to ensure minimal disruption of the Medical Center operations.

Patient rooms and other sensitive patient care areas located in the Medical Center must be accessed during normal working hours. These areas may not always be readily available to the contractor.

Contactor policies and procedures shall comply with all VA Privacy & Security, the Privacy Act and Health Insurance Portability and Accountability Act (HIPAA).

7. RECORDS MANAGEMENT

The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract:

A. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

B. Contractor shall treat all deliverables under the contract as the property of the U.S.

Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

C. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

D. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

E. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

F. The Government Agency owns the rights to all data/records produced as part of this contract.

G. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

H. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

I. No disposition of documents will be allowed without the prior written consent of the

Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation.

Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

J. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

K. Contactor policies and procedures shall comply with all VA Privacy & Security, the Privacy Act and Health Insurance Portability and Accountability Act (HIPAA).

8. PAYMENT SCHEDULE

The contractor will bill on completion and acceptance of the work.

9. NON-PERSONAL SERVICES STATEMENT

Contractor employees performing services under this order will be controlled, directed and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the SOW. Contractor employees will perform their duties independent of, and with occasional supervision of VA Interior Designer. The tasks, duties, and responsibilities set forth in the SOW may not be interpreted or implemented in any manner that results in any contractor creating or modifying Federal policy, obligating the appropriate funds for the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating contracting regulations.

10. FURNITURE REQUIREMENTS:

LINE ITEM 1:

T-1: 36”x36” TABLE WITH CORIAN TOP – QTY. 6

CLIN-MTR CODE: NOT AVAILABLE ON NATIONAL FURNITURE IDIQ

Locations:

Qty Location Room #

4 Day Room / Dining 8125

2 Women’s Dining 8132

Basis of Design:

Stance Behavioral Health Furniture Heavy Duty Weighted Trumpet Base, Square top Dining Table Model: HD-TB-3636-Solid Surface

Top Finish: Corian in Linen Size: 36” x 36” x 29”H

Note: Weighted to be a min of 120lbs

BRAND NAME OR EQUAL:

Shall be a weighted trumpet base to weight a min of 120lbs.

Shall be constructed of 14 gauge seam-welded cold rolled steel tube with the column being 3.0" O.D. and the base steel disc cover being 16 gauge ranging in diameter to match the top size All fasteners shall be temper proof Shall have secure, non-removable glides to protect flooring Table top shall be solid surface CORIAN 100% water soluble, nontoxic and environmentally friendly Bases connect to table tops with metal inserts. Steel machine screws are then inserted into metal inserts, for a metal to metal connection Table base to offer self-leveling adjustable steel glides to allow for leveling on uneven floors Adjustable zinc rubber cushion glides installed

Table base to offer over 25 epoxy powder coat finishes

LINE ITEM 2:

T-2: 42” ROUND TABLE WITH CORIAN TOP – QTY. 2

CLIN-MTR CODE: NOT AVAILABLE ON NATIONAL FURNITURE IDIQ

Locations:

Qty Location Room #

2 Day Room / Dining 8125

Basis of Design:

Stance Behavioral Health Furniture Heavy Duty Weighted Trumpet Base, Round top Dining Table Model: HD-TB-42D-Solid Surface Top Finish: Corian in Linen Size: 42” diameter x 29”H

Shall be constructed of 14 gauge seam-welded cold rolled steel tube with the column being 3.0" O.D. and the base steel disc cover being 16 gauge ranging in diameter to match the top size All fasteners shall be temper proof Shall have secure, non-removable glides to protect flooring Table top shall be solid surface CORIAN 100% water soluble, nontoxic and environmentally friendly Bases connect to table tops with metal inserts. Steel machine screws are then inserted into metal inserts, for a metal to metal connection Table base to offer self-leveling adjustable steel glides to allow for leveling on uneven floors Adjustable zinc rubber cushion glides installed

Warranty, 10 year

LINE ITEM 3:

T-3: 42” ACTIVITY TABLE– QTY. 1

CLIN-MTR CODE: NOT AVAILABLE ON NATIONAL FURNITURE IDIQ

Locations:

Qty Location Room #

1 Day Room / Dining 8125

Basis of Design:

Pineapple – Ryno Activity / Dining Table ballasted to 263lbs Size: 52” x 52” x 29”H

Base color: Raven Top Color: Game top

Shall weight a min. of 75lbs polyethylene construction finish to be fire-retardant, water-resistant, UV stabilized and Anti-microbial.

Shall be Tested to ANSI/BIFMA X5:5:2012 standards Fire retardant to CAL 133 and UL 94 HB UV resistance tested to UV 21+ stating it can withstand 21,000 sunlight hours Shall arrive assembled and ready to use No floor fixing required

LINE ITEM 4:

T-4: GROUP ROOM TABLE– QTY. 6

CLIN-MTR CODE: NOT AVAILABLE ON NATIONAL FURNITURE IDIQ

Locations:

Qty Location Room #

6 Group Room 8111

Basis of Design:

Spec Furniture Heavy Duty Weighted Trumpet Base, Square top

Top Finish: Laminate Walnut Heights 7965K-78 – Wilsonart – finishes TBC prior to ordering Size: 36” x 36” x 29”H

Edge: FLAT Edge to match laminate Base: Silver Metallic

Shall be constructed of 14 gauge seam-welded cold rolled steel tube with the column being 3.0" O.D. and the base steel disc cover being 16 gauge ranging in diameter to match the top size All fasteners shall be temper proof Shall have secure, non-removable glides to protect flooring Table top shall be high pressure plastic laminate sheet Table edge shall be 2MM BIO EDGE 100% water soluble, nontoxic and environmentally friendly Bases connect to table tops with metal inserts. Steel machine screws are then inserted into metal inserts, for a metal to metal connection Table base to offer self-leveling adjustable steel glides to allow for leveling on uneven floors Adjustable zinc rubber cushion glides installed

Warranty, 10 year

LINE ITEM 5:

T-1: HEAVY DUTY SIDE TABLE – QTY. 1

CLIN-MTR CODE: NOT AVAILABLE ON NATIONAL FURNITURE IDIQ

Locations:

Qty Location Room #

1 Women’s Dining 8132

Basis of Design:

Stance Behavioral Health – 20” Round Resilia Drum Table Marmoleum Color/Finish: Withered Prairie Base Color: Smooth Black Corian Surface: Linen

Shall weight a min. of 75lbs Corian Solid Surface Top required. Must be attached. – no lose parts allowed.

Can be factory ballasted or ballasted on site to meet the minimum weight requirement.

Shall be a fully wrapped laminate with internal rib structure for added strength and durability.

Shall have molded edge is pressure fused to the top, rendering it permanently affixed and pick resistant.

Shall have ballastable molded plinth base protects against scratches and chips.

Shall be anti-ligature with no internal openings.

Made in the U.S.A.

10 year limited replacement warranty Performance Test Standards

Product tested to 750 lb static load Environmental Test Standards

GREENGUARD Gold Certified by UL Environment Compliant with Healthier Hospitals

LINE ITEM: 6

S-1 - SIDE CHAIR WITH ARMS – QTY. 9

CLIN-MTR CODE: NOT AVAILABLE ON NATIONAL FURNITURE IDIQ

Locations:

1 Consultation Room 8101

8 Conference Room 8210

Design Basis:

SitOnIt – Achieve (with ARMS)

a. Frame: Silver

b. FABRICS:

Seat Fabric: Architex – Whitehall - Oatmeal Back Fabric: Mayer Fabric – Dante – Ecru DN-007

Upholstered Seat and Back Generously proportioned contoured design follows the curves of the body Waterfall seat promotes proper leg circulation Wall Saver anti-tip frame design Shall have a Silver Metallic Frame for a sleek contemporary look Warranted up to 250 lbs.

With and without arm requirement Stacks 4 high on the floor Lifetime Warranty on all structural components PLEASE NOTE: If submitting a BRAND NAME OR EQUAL bid, the vendor must supply a demo sample to the Newington VA Medical Center on the same day as bid submission; demo to remain onsite for up to three weeks to undergo a determination of parity for construction quality and end user comfort. As well, consideration must be given to the shape, feel and comfort levels inherent in the specified product. Chairs should be transitional in feel and appropriate for a Veteran centered healing environment.

LINE ITEM 7:

S-2: MODULAR OTTOMANS – QTY. 2

CLIN-MTR CODE: NOT AVAILABLE ON NATIONAL FURNITURE IDIQ

Locations:

2 Women’s Dining 8132

Spec – Bud – Round - Model: 2501

Dimensions: 18”H x 16” Dia.

COM Yardage Required: 1 yard per stool Based on pattern repeats less than 5 in. x 5 in.

Sides: Stinson – Arbor – Marina – ARB51 Top: Stinson – Core 2.0 – CRE 216 Neptune Factory Ballasted to max weight

Load Test Weight load tested to 250 lbs Shall be Finished with durable injection molded hard plastic glides.

The stool frame shall be constructed from 1" NAUF (no added urea-formaldehyde) particle board (Phase 2 CARB compliant) core, with the surface being made from layers of high quality fiber that have been spiral wound and laminated.

Foam shall be glued to the surface of the frame to form the final shape; the top of the stool (seat) is made from 2” molded foam. The molded foam is formulated displacing 25% of the existing nonrenewable petroleum material with a sustainable plant based substitute. The foam performs as regular based cut foam and provides a 3.0 to 3.2 PCF density with no changes to the physical properties, comfort, and longevity of the foam.

LINE ITEM: 8

S-3: SIDE / GUEST ARM CHAIR - UPHOLSTERED– QTY. 2

Locations:

2 Family Waiting 8100

Norix – Vesta Arm Guest Chair

S-3 – Model: VA600COM

Color: Sand

Fabric: Stinson – Arbor – Juniper – ARB55 COM Yards Total Yards: 1

Shall weight a min. of 75lbs each Can be factory ballasted or ballasted on site to meet the minimum weight requirement.

Shall include factory installed polyurethane foam on back and seat Upholstery shall meet flammability standard TB133 Shall be constructed of lightly textured, one-piece, rotationally-molded polyethylene Shall be anti-ligature with no internal openings.

Shall include tamper-resistant steel-encased nylon glides for floor protection.

Shall have molded-in access port with a threaded screw cap for ballast weighting capability.

Shall be High-impact polyethylene with ultraviolet light stabilizers (to reduce fading).

Shall be Chemically resistant to blood, vinegar, urine, feces, salt solution, and chlorine solution.

Made in the U.S.A.

10 year limited replacement warranty Performance Test Standards

Product dynamic drop tested to a relative impact force of two times BIFMA 5.4 15.4.2 (250 lbs from 18")

Tested to 750 lb. static load Environmental Test Standards GREENGUARD and GREENGUARD Gold Certified by UL Environment.

Product certified for low chemical emissions to UL 2818. UL.COM/ GG. Plastic is Recyclable #7 Compliant with Healthier Hospitals guidelines

Flammability Test Standards: Compliant with the following flammability standards:

Upholstered Chair:

State of California, Technical Bulletin No. 117, Flammability Test Procedure for Seating Furniture for Use in Public Occupancies Non-Upholstered Chair:

State of California, Technical Bulletin No. 133, Flammability Test Procedure for Seating Furniture for Use in Public Occupancies

State of California, Technical Bulletin No. 117, Flammability Test Procedure for Seating Furniture for Use in Public Occupancies

UL1056 Fire Test of Upholstered Furniture ASTM E1537 Test Method for Fire Testing of Real Scale Upholstered Furniture Items

LINE ITEM: 9

S-4: SIDE / GUEST ARM CHAIR – SOLID / NO UPHOLSTERY – QTY. 4

CLIN-MTR CODE: NOT AVAILABLE ON NATIONAL FURNITURE IDIQ

Locations:

4 Day Room / Dining 8125

Norix – Vesta Arm Guest Chair S-4 – Model: VA600, Color – Dove (gray) Size: 25.5”D x 21”W x 33”H; 18.2SH;

Shall weight a min. of 75lbs each Can be factory ballasted or ballasted on site to meet the minimum weight requirement.

Shall include factory installed polyurethane foam on back and seat

Upholstery shall meet flammability standard TB133 Shall be constructed of lightly textured, one-piece, rotationally-molded polyethylene Shall be anti-ligature with no internal openings.

Shall include tamper-resistant steel-encased nylon glides for floor protection.

Shall have molded-in access port with a threaded screw cap for ballast weighting capability.

Shall be High-impact polyethylene with ultraviolet light stabilizers (to reduce fading).

Shall be Chemically resistant to blood, vinegar, urine, feces, salt solution, and chlorine solution.

Made in the U.S.A.

10 year limited replacement warranty Performance Test Standards

Product dynamic drop tested to a relative impact force of two times BIFMA 5.4 15.4.2 (250 lbs from 18")

Tested to 750 lb. static load Environmental Test Standards GREENGUARD and GREENGUARD Gold Certified by UL Environment.

Product certified for low chemical emissions to UL 2818. UL.COM/ GG. Plastic is Recyclable #7 Compliant with Healthier Hospitals guidelines

Flammability Test Standards: Compliant with the following flammability standards:

Upholstered Chair:

State of California, Technical Bulletin No. 117, Flammability Test Procedure for Seating Furniture for

Use in Public Occupancies Non-Upholstered Chair:

State of California, Technical Bulletin No. 133, Flammability Test Procedure for Seating Furniture for

Use in Public Occupancies State of California, Technical Bulletin No. 117, Flammability Test Procedure for Seating Furniture for

Use in Public Occupancies UL1056 Fire Test of Upholstered Furniture ASTM E1537 Test Method for Fire Testing of Real Scale Upholstered Furniture Items

LINE ITEM 10

S-5: LOUNGE SEATING - ARM CHAIR – QTY. 4

CLIN-MTR CODE: NOT AVAILABLE ON NATIONAL FURNITURE IDIQ

Locations:

Qty Location Room #

4 Women’s Dining 8132

Basis of Design:

Norix – Forma Arm Chair; molded Plinth Base (Model: FA) Plynth Color – Raven Fabric: Fabric selection to be determined by the VA Interior Designer.

COM Yards Total Yards 8.5 (Seat Yards 1.75 Back Yards 1.25 Arm Yards 5.5) Fabric:

Back Cushion: Stinson – Sirocco – SRC26 Sunrise Seat & Arms: Arc|Com Ambiance – AC63783 – Sky #14 FABRIC and COLOR TBC Prior to ORDER

Shall be a min. of 75lbs Upholstery shall meet flammability standard TB133 Shall be Constructed of wood, 2.5” thick foam, enclosed wood panel with secure hardware, concealed staples and finished with upholstery.

Shall be plinth base. No leg base allowed.

Shall be tamper resistant Shall include tamper-resistant, non-removable nylon glides to protect floors Shall be made in the U.S.A.

Environmental Test Standards

GREENGUARD and GREENGUARD Gold Certified by UL Environment.

certified for low chemical emissions to UL 2818. UL.COM/GG.

Compliant with Healthier Hospitals guidelines

Performance Test Standards State of California, Technical Bulletin No. 117, Flammability Test Procedure for Seating

Furniture for Use in Public Occupancies Product tested to 750 lb static load Meets the requirements of ANSI/BIFMA X5.4-2012

LINE ITEM: 11

D-1 : DESK – QTY. 2

CLIN-MTR CODE: NOT AVAILABLE ON NATIONAL FURNITURE IDIQ

Locations:

2 Patient Room 8122

Desk Norix - Prodigy Model #: PRD600

Finish: Harvest Size: 35.5”x24”x30”H

Shall be one piece, wood grain, 100% seamless polymer construction Shall be impact resistant, anti-ligature Shall have additional ballast to meet a minimum weight of 60lbs.

Design shall reflect residential design aesthetic Shall promote infection-control, Shall be fluid, tamper, infestation, contraband resistant Includes all anchoring hardware for floor mounting and optional non-removable floor guide kit for a free standing alternative. Shall Contain some recycled content.

Made in the U.S.A.

10 year limited replacement warrantee

LINE ITEM 12:

A-1 ART MAT REPLACEMENT – Qty. 1

CLIN-MTR CODE: NOT AVAILABLE ON NATIONAL FURNITURE IDIQ

Locations:

Qty Location

1 Corridor By room 8117

Existing Artwork Information:

Manufacturer: Great American Art – Strainer System Art Artwork overall size: 26” x 36” Art #14 on the original Artwork Plan White mat shall match aesthetics and style of existing artwork

LINE ITEM 13:

M-1 MH MATTRESS – Qty. 1

CLIN-MTR CODE: NOT AVAILABLE ON NATIONAL FURNITURE IDIQ

Locations:

1 Patient Room 8127

Mattress:

Basis of design:

Norix - Remedy Silver Sealed Seam mattress: Comford Sheld Remedy – Silver Secure Size: 36” x 80”x 6” – Size for bidding purpose only. Actual mattress size TBC prior to order Model#: MRS6-3680

Shall be polyurethane foam core encased in a reinforced ripstop, fire-retardant, polyurethane coated cover with radio frequency welded seams for enhanced hygiene, security and durability

Shall be puncture, fluid, crack, peel, abrasion and bed back resistant Shall be anti-microbial and anti-fungal Shall have a breathable vent that repeals oil, water, blood, urine and other fluids

Flammability Test Standards Compliant with the following flammability standards:

MRS6-3675 (36"W x 75"L x 6"H) 24 lbs MRS6-3882 (38"W x 82"L x 6"H) 28.5 lbs MRS6-3680 (36"W x 80"L x 6"H) 26 lbs Note: Dimensional tolerances are +/- one inch.

• 16 CFR Part 1633

• 16 CFR Part 1632

• California Technical Bulletin 129

Performance Test Standards

• Tested to ASTM F1566 Hexagonal Roller Mattress Durability Test

• Tested to ASTM D751 Hydrostatic Resistance Test for Coated Fabrics

Environmental Test Standards GREENGUARD and GREENGUARD Gold Certified by UL Environment.

Product certified for low chemical emissions to UL 2818. UL.COM/GG

Shall be made us U.S.A.

5 Year Warranty

LINE ITEM 14:

MHT-7: MH SPECIALTY CLOCK – QTY. 2

CLIN-MTR CODE: NOT AVAILABLE ON NATIONAL FURNITURE IDIQ

Locations:

Qty Location Room #

1 Day Room / Dining 8125 1 Women’s Dining 8132

Healsafe Interior – Analogue Safe Clock SKU: HSA141 Awarded vendor to advise VA designer on other colors available Clock color TBD by VA ID prior to order Batteries to be included and installed at the time of installation Contact: Christopher Kopp ckopp@oddballindustries.com; 631-754-0400 (o); 631-672-3642 (c)

Anti-ligature design Robust vandal resistant steel housing with removable face plate secured by anti-tamper screws.

Clock face protected by impact resistant polycarbonate In-frame design to enable clock to be accessed for adjustment or battery change without removing steel housing Required batteries to be included Tools required to maintain the clock (time adjustments, battery change) to be provided to VA

Interior Designer.

LINE ITEM 15:

SC-1: SEAT CUSHIONS – QTY. 1

CLIN-MTR CODE: NOT AVAILABLE ON NATIONAL FURNITURE IDIQ

Locations:

Qty Size Room #

2 92W x 18”D x 6”H Day Room / Dining 8125 2 36” x 18”D x 6”H Day Room / Dining 8125

Cushions to replace existing damaged cushions.

Vendor to verify measurements of existing banquette and assure cushions fit.

Existing cushions to be removed. New cushions to be installed similarly to existing and shall not be removable. No zippers. No removable covers.

Fabric: Stinson – Cirque 2.0 – CRQ224 Cool Breeze

Cushion covers shall not be removable.

Cushions shall have no zippers.

Cushions shall be affixed to the banquette, and not be removable.

LINE ITEM 16

IN-1: INSTALLATION SERVICES – QTY 1

CLIN-MTR CODE: Not Applicable

SERVICES:

Removal and recycling of existing product shall be completed at time of delivery of new furniture if necessary. Details of installation/disposal requirements in section 2.f

Vendor shall provide an estimated installation schedule. To include the detailed work to be completed each day with a timeline break out.

Installation services shall meet the requirements as stated within this Statement of Work.

Installation shall take place during the hours stated in this SOW.

No deliveries of product shall be drop shipped to site.

All installation shall be scheduled with VA Interior Designer.

All questions during installations shall be brought to the VA Interior Designer for direction. No other individual is responsible for responding to installation questions unless directed by VA Interior Designer.

Installation Team shall provide all wall protection, floor, door, and corner protection to protect the site from damage during the installation phase.

Damaged Furniture to be removed:

- 3 x 30x42 tables

- 2 x 42” round tables

- 2 x 30x30 tables

- 2x 30x36 tables

- 2 x lounge chairs – woman’s lounge

- 1 x Mattress

- 4 x cushions @ dining room

- 8 chairs @ conference room

DESIGN VERIFICATION

SERVICES REQUIRED:

1. Contractor shall field verify all dimensions and confirm furniture will fit based on the order. If furniture cannot fit the vendor is responsible to provide an alternate furniture plan to VA Interior Designer.

2. Contractor shall update DWG file to be accurate of any discrepancies and update with VA Interior Designer.

INSTALLER/INSTALLATION REQUIREMENTS

Installer Requirements:

Furnish proof of familiarity with equipment to be installed. All products will be installed by manufacturer certified installers. Contract shall employ their own installation teams to ensure expectations are met in every aspect of the project. The installation teams shall be comprised of people familiar and well-trained with the products being supplied.

Provide list of at least three previous projects, giving names of projects, scope, and name and telephone number of individual at facility to contact.

Provide competent installation supervision and installation personnel.

o An Installation Supervisor/Foreman must be always onsite during entire installation.

Installation Requirements:

The scope of work to include, but not limited to, provision of furniture, delivery, and installation.

The contractor shall not be alone in the designated installation space and shall be always escorted by a VA employee unless all VA badging procedures have been met.

DELIVER AND INSTALL as noted in Scope of Work for all product and services: The Contractor shall coordinate pick up of furniture from contractor company storage warehouses and deliver and install at the VA. There will be no direct shipments received at the VA. Any direct shipment that arrives at VACT will be declined by receiving.

Contractor shall provide all necessary materials, equipment, labor, supervision, management and manufacturer’s representation to: (1) coordinate pick/up at vendor warehouses; (2) load and unload; (3) place/install in designated areas; (4) assemble items as required; (5) work directly with the VA IT Staff for installation coordination of hardware components; (6) secure and store, as designated; and (7) properly dispose of all associated packing/crating materials.

Contractor shall sign off on the condition of the space at the start of the installation and be responsible for any damages incurred during installation.

o Contractor shall provide all proper protection for all building surfaces during installation (flooring, walls, casework, etc.).

Remove debris and packing materials from the site in accordance with LEED guidelines at the end of each workday. Contractor will be responsible for containing any rubbish/waste generated by the work force or material delivery at the end of each day. Job site shall be neat and organized to prior to daily departure.

Provide freight for all furniture in an environmentally responsible manner, i.e., blanket wrapped or equal. Remove and recycle or discard all packaging materials in an environmentally responsible manner.

Coordinate connection of any electrical system with the Leased Space Electrician.

Contractor shall have all workstations keyed alike. Contractor shall leave one key in one lock within the workstation and submit all duplicate keys to the VA Interior Design upon completion of installation.

At completion of installation, inspect all products for proper operation/ defects and perform a final cleaning of furniture and all work areas. This shall include wiping down all surfaces, vacuuming and mopping of all flooring surfaces, dusting all wood surfaces, etc. To include not only installed space but any areas that were along the path of travel to the installation space.

Vendor representatives and installers must comply with VA guidelines for security, safety, and health requirements while on Government property.

The contractor shall perform all work under this contract in strict accordance with all safety codes to eliminate the possibility of damage or injury to patients, personnel and equipment or building structures.

11. ATTACHMENT: PROCUREMENT DATA SHEET EXAMPLE

Procurement Data Sheets shall be due to the VA Interior Designer on final day of installation. This shall also include any important owner information such as but not limited to owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, and any other important information.