36C24124Q0688.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Building Automation Systems

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 02301

SOLICITATION NUMBER* 36C24124Q0688

RESPONSE DATE/TIME/ZONE 07-08-2024 10:00AM EASTERN TIME, NEW YORK, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* J041

NAICS CODE* 561210

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 1 (NCO 1) Contracting Officer (90C) 940 Belmont Street Brockton MA 02301

POINT OF CONTACT*

Contract Specialist Subrena C. Magee subrena.magee@va.gov 843-762-5559

PLACE OF PERFORMANCE

ADDRESS Brockton VAMC 940 Belmont Street

Brockton MA

POSTAL CODE 02301-5596

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a Sources Sought notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses submitted in response to this Source Sought notice. Respondents will not be notified of the results of the evaluation.

If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 541210 (J041) with a size standard $47.0 Million. The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1) is seeking to identify any vendors capable of providing Building Automation Systems and at the Boston VA Healthcare System per the Statement of Work below.

This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are encouraged to submit information relative to their capabilities to fulfill this requirement, in the form of a statement that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer’s review of the market base, for acquisition planning, size determination, and procurement strategy.

Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by 10AM EST, Monday, July 8, 2024. All responses under this Sources Sought Notice must be emailed to Subrena.Magee@va.gov with RFI #36C24124Q0688 in the subject line. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Interested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format.

Attachment 1

Sources Sought Worksheet

QUALIFICATION INFORMATION:

Company / Institute Name: ____________________________

Address: __________________________________________

Phone Number:_____________________________________

Point of Contact: ____________________________________

E-mail Address: ____________________________________

Unique Entity Identifier (UEI) #: ________________________

CAGE Code: ______________________________________

SAM Registered: (Y / N)

Other available contract vehicles applicable to this sources sought (GSA/FSS/NASA

SEWP/ETC):

SOCIO-ECONOMIC STATUS:

VIP Verified SDVOSB: (Y / N)

VIP Verified VOSB: (Y / N)

8(a): (Y / N)

HUBZone: (Y / N)

Economically Disadvantaged Women-Owned Small Business: (Y / N)

Women-Owned Small Business: (Y / N)

Small Business: (Y / N)

NOTE: Respondent claiming SDVOSB and VOSB status shall be registered, and Center for Veterans Enterprise (CVE) verified in VetBiz Registry www.vetbiz.gov.

http://www.vetbiz.gov/

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH,

THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR

PROCURED THROUGH FULL AND OPEN COMPETITION.

CAPABILITY STATEMENT:

Provide a brief capability and interest in providing the service as listed in Attachment 2 STATEMENT OF WORK with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal, or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company’s ability to provide the services outlined in the SOW Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation.

STATEMENT OF WORK

1.0 INTRODUCTION

The contractor shall provide full maintenance service coverage to maintain all existing Siemens Building Automation Controls on Brockton Campus, VHA BHS Medical Center located at 940 Belmont Street, Brockton, MA 02301 in the following:

1. Building Automation System Services Summary:

• Emergency online/phone response (within 4 hours)

• Emergency onsite response (within 4 hours)

• Data Protection

• Preventative Maintenance

• Software Maintenance

• Network Maintenance

• Operator Coaching

• Software Updates

• Firmware Updates

2.0 GENERAL REQUIREMENTS

1. All work shall be in accordance with the manufacturer’s recommendations and industry standards include ASME guidelines.

2. Preventive Maintenance Services shall be provided on a scheduled basis during normal business hours. All work will be scheduled with the COR in advance.

3. Preventive Maintenance is the regularly scheduled work on the system that the contractor must do to accomplish the following:

a. Ensure the safe, reliable, and continued operation of the system

b. Prevent breakdowns by replacing worn parts prior to failure.

c. Assure the comfort of the occupant/patients throughout the heating and cooling season.

4. Service Reports shall be provided to the COR at each visit. The report will indicate time of arrival, work accomplished, parts used and time of departure. Service reports will be legible.

5. The contractor is responsible for his employees who are subject to the rules of the Medical Center governing their conduct.

6. Parts availability is the responsibility of the contractor. The contractor is expected to have most parts on hand. If some specific parts is no longer manufactured the contractor is expected to make whatever upgrades or modifications that are necessary to make the system operate as designed by provided a compatible part of current manufacture.

7. The contractor is not responsible for the cost of repairs caused by acts of God, fire, and flood or caused by third parties over which the contractor has no control. The contractor shall immediately notify the COR of any such occurrence. The contractor will notify the Contracting Officer as soon as practical, but in no case later than 3 days after he/she becomes aware of the situation and shall provide a quote with the anticipated costs of such repairs. The Contracting Officer will modify the contract to incorporate any third-party repairs as needed. The contractor shall not perform any third-party repair work prior to receiving a modification from the Contracting Officer.

3.0 PERIOD OF PERFORMANCE: It is anticipated that the period of performance will be for a Base Plus Four (One) Year Options (if exercised).

4.0 PLACE OF PERFORMANCE: The place of performance is Brockton VA Medical Center located at 940 Belmont Street, Brockton, MA 02304-5596.

5.0 SAFETY PRECAUTIONS

1. The Contractor shall comply with all applicable Federal, State, and local legal requirements regarding workers health and safety. The requirements include but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities and shall ensure safe and healthful working conditions for its employees.

2. Contractor shall assume the responsibility to guard against causing of fires and/or explosions and to protect Government Property.

3. The Contractor shall perform the work in a manner consistent with the area security and fire safety regulations especially regarding exits and exit way access. Utility shutdowns shall not compromise security, communication, or fire safety for occupants.

4. No flammable liquids shall be stored or used in the medical center without COR knowledge and consent.

5. The Contractor shall receive from the COR a permit for all cutting, welding, and soldering 24 hours in advance. All permits shall be prominently displayed.

6. All necessary precautions shall be taken by the contractor to prevent accidental operation of any existing smoke detectors or sprinkler heads.

6.0 HAZARDOUS MATERIAL REPORTING

1. The Contractor shall maintain hazardous material inventories and material safety data sheets (MSDS) for all hazardous materials (as defined in CFR 1910.120, 40 CFR's 355, 370, & 372) to be stored and used on this Medical Center. Hazardous materials shall be inventoried when received and at the project's completion. The amounts used shall be maintained for the project duration, and for the calendar year (ending 31 December).

2. Hazardous Materials Inventories, Material Safety Data Sheets and material quantities used shall be submitted to the Contracting Officer for approval.

3. In the event of a spill, Contractor shall immediately notify the Contracting Officer's Technical Representative (extension 5138) as well as the Contracting Officer. The Contractor shall be solely responsible for the expense of any cleanup of such spill, and the cleanup shall be in accordance with the applicable provisions of 40 CFR Part 761.

7.0 ENVIRONMENTAL PROTECTION

1. To provide for abatement and control of all environmentally hazardous materials arising from demolition and/or construction activities, the Contractor shall comply with all applicable environmentally hazardous material control and abatement and all applicable provisions of the

Corps of Engineers’ Manual EM 385-1-1, “General Safety Requirements” as well as the specific requirements stated elsewhere in the Contract Documents.

2. Contractor shall take every precaution in preserving flooring, finishes, equipment, and furniture in areas of construction. Contractor shall repair or replace any damage incurred during construction at their expense.

3. Contractor shall use freight elevators for transmission of materials and personnel. Contractor shall take every precaution in preserving the elevators, including the hoist way and lobby doors, interior finishes, and shall conduct all good practices in observing lifting and motor components tolerances. Any damage incurred to any elevator component due to negligence will be repaired at expense of the contractor, within the workday of incurred damage.

8.0 PERFORMANCE REQUIREMENT SUMMARY: The contractor service requirements are summarized into performance objectives that relate directly to mission essential items.

The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objecting

Standard Performance Threshold

Method of Surveillance

1. The contractor shall provide preventative maintenance

IAW manufacturer recommendations

Zero Deviation Periodic Surveillance

2. 36 days per year on site Service Specialist

8-hour days Zero deviation COR log

3. Response Time

4 hours 95% COR log