36C24124Q0685_1.docx

Combined Synopsis-Solicitation for Commercial Products

GENERAL INFORMATION

VAMC Togus

1 VA Center Augusta ME 04330

POINT OF CONTACT*

Contract Specialist Fred Revah frederic.revah1@va.gov Email only

PLACE OF PERFORMANCE

215 North Main Street

White River Junction VT

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2024-05 This solicitation is set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 with a small business size standard of 800 Employees.

The FSC/PSC is 6515 The VAMC White River Junction, VT 05009 is seeking to purchase Endodry Cabinets and associated equipment.

All interested companies shall provide quotations for the following:

ITEM INFORMATION

Endodry Adv Cabinet Ss Or Endodry Adv Cabinet Ss Or PRINCIPAL NAICS CODE: 339113 - Surgical Appliance and Supplies Manufacturing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies

LOCAL STOCK NUMBER: DRY1002

Model Cas-1000 Assy, Cassette, Transport

LOCAL STOCK NUMBER: CAS1000

Model 2-8-611 Assy, Hook-Up, Oly

LOCAL STOCK NUMBER: 28611

Model 2-8-511 Assy, Hook-Up, Oly

LOCAL STOCK NUMBER: 28511

Model 2-8-335 Assy, Hookup, Olympus, 3K

LOCAL STOCK NUMBER: 28335

Model 2-8-210 Assy, Hook-Up Olympus 2K

LOCAL STOCK NUMBER: 28210

Model 2-8-811 Assy Hkup Oly-Echo+Lift

LOCAL STOCK NUMBER: 28811

Model 2-8-711 Assy, Hookup, Olympus 5K

LOCAL STOCK NUMBER: 28711

Model 2-8-718 Assy, Hookup, Oly 160/180

LOCAL STOCK NUMBER: 28718

Install, Endodry Business Day

LOCAL STOCK NUMBER: INS1011

2 Yr Gold Contract Endodry Cabinet

LOCAL STOCK NUMBER: CGS10192

Project Design, Program Planning & Coordination Support Services Reprocessing GI Project Design, Program Planning & Coordination Support Services Reprocessing GI Reprocessing Department Simulation Equipment Capacity Assessments Space Allocation Recommendations Workflow Analysis Templated & Site Specific Design Layout Recomemdations REVIT/AutoCAD Support Advanced Visualization Services/Renderings/VR Utility Requirement Summaries & Utilization Equipment Submittal Documentation & MEP Review On site meeting attendance for project support

LOCAL STOCK NUMBER: PDMPLANNINGGI

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

(5) Unique Entity ID (UEI) (SAM)

(11) Company Socio-Economic Size (Large, Small, SDVOSB, VOSB, WOSB etc.)

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” NOV 2023

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services” MAY 2024

All quotes shall be sent to the Contract Specialist – Fred Revah – frederic.revah1@va.gov

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors: Price The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 07/08/2024 at 6:00 AM EST. at frederic.revah1@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Statement of Work Background:

The White River Junction VA Medical Center Sterile Processing Services (SPS) Department has the need for Steris EndoDry Storage cabinet is designed to store and protect endoscopes. AAMI standard 91 for the processing and storage of endoscopes states that all endoscope cabinets have HEPA filters.

Steris EndoDry Drying and Storage cabinets will serve the following primary functions:

· Modular, bank multiplies together for larger volume needs.

· Prevent unnecessary reprocessing by keeping high level disinfected scopes within proper parameters and meeting the standards of the manufacturers IFU.

· Greater traceability of scopes, when they are placed into storage for use and when they are taken for service.

· Helps Prevent Infection--- forced air and drying keeps the lumens from accumulating moisture.

· User friendly capacitive touch controls

· System is already in place in Sterile Processing so there is a level of familiarity with the cabinets.

At the time of trade-in and/or disposal of existing units will be retained by the site for proper disposal.

Period of Performance:

This unit will be maintained by Healthcare Technology Management. This unit will be used until non-functioning and/or updated model is requested by the SPS department.

Place of Performance/Delivery Location:

White River Junction VAMC: 215 North Main Street White River Junction, VT 05009

Vendor Responsibilities:

· Implementation services shall include the following:

· On-site installation coordination of all equipment and accessories, and training plan.

· Meetings should be scheduled with site for implementation, initial deployment, and through the completion of the delivery.

· Materials shall be new equipment, parts, and accessories as specified in the purchase order.

· The vendor shall have the materials delivered to the job site in original equipment manufacturer (OEM) original unopened containers, clearly labeled with the OEM’s name, equipment model and serial identification numbers, delivery order number, and VA purchase order number.

· If products do not meet criteria, site POC will contact the Vendor Project Manager for replacement of that equipment.

· The vendor is responsible for inventorying materials prior to delivery to VA sites to check for accuracy in quantity and part number.

· Must be verified by VA POC when delivered onsite

· Vendor shall provide upgrades during the renewal of an option or unless approved by the vendor. Upgrades will be for those pieces of equipment specifically identified by the vendor as they become available.

· The vendor shall provide the following documentation for the Steris EndoDry Drying and Storage cabinets.

· Hard and soft copy of operator’s manual

· Hard and soft copy of technical service manuals including troubleshooting guides, necessary diagnostic software and equipment, schematic diagrams, and parts lists

· Hard and soft copy of cleaning, sterilization, and reprocessing procedures

· DVD or web-based training if available Government Responsibilities:

· Each VA site is responsible for inventorying materials prior to acceptance of order.

· Each VA site shall identify and provide limited daily storage of vendor parts/supplies at the time of delivery.

· Each VA site shall reject items that do not conform to requirements above.

· Equipment shall be checked upon opening the packaging to ensure no damage occurred during shipment. If damage is observed, POC will contact Vendor Project Manager for replacement of that equipment.

· Installation will be covered by facility FMS.

· Contractor responsibility will be to deliver to the dock.

Training Requirements:

· The vendor shall provide technical training to ensure SPS staff at each facility have the ability to support the Steris EndoDry Drying and Storage Cabinet equipment at an equivalent level of a vendor-provided fully trained service technician. All costs and expenses for the contractor to provide the technical training required shall be included with each purchase.

· Upon delivery of the Steris EndoDry Drying and Storage Cabinet equipment, certified instructors must provide user training for staff on day, evening, and night shifts at times to be determined by each facility.

· All staff needs to be trained within 2 weeks of install. Training must be flexible based on day, evening, night, and weekend shifts. All times to be determined by each facility.

Effective Date: 03/15/2023 Revision: 01