Combined Synopsis-Solicitation Amendment A00001.docx

Combined Synopsis-Solicitation Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through the most current Federal Acquisition Circular. The most current Federal Acquisition Circular can be found at Acquisition.gov.

The associated North American Industrial Classification System (NAICS) code for this procurement is 811310, Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance, with a small business size standard of 12.5 million.

The FSC/PSC is J024 Maintenance, Repair, and Rebuilding of Equipment - Tractors.

The Manchester Veteran Affairs Medical Center (VAMC) is seeking to a contractor to provide Caterpillar Backhoe and JLG Lifts repair and preventative mainteance.

All interested companies shall provide quotations for the following:

Supplies/Services

HRs

PM and Repair CAT Equipment

1) Vendor will perform preventative maintenance and necessary repairs to the following CAT & JLG equipment.

a) CAT 450 - CAT00450VDYN00400

b) JLG 1200SJP BOOMLIFT S/N 0300300955

c) JLG SKYTRAK 6042 S/N 0160069719

d) JLG 8OOA S/N 0300138766

2) Full-Service maintenance contract to include all necessary labor, tools, equipment, transportation, and parts required to perform repair and preventive maintenance. All equipment shall be maintained in proper operating condition as specified by the manufacturer. Contract must have proven access to manufacturers parts, manuals, and schematics needed to perform the service

3) Upon completion of PM, the unit must be clearly labeled with a sticker stating the date the last PM was completed and the due date of the next PM. At the completion of each service report will clearly show the date of service, type of service performed, model, serial numbers, name of field technicians(s), a description of the work performed, and a list of any parts replaced. All documentation shall be electronically transmitted to the POC.

4) All work, when possible, is to be performed on-site at the VA Medical Center, Grounds Building #20, 200 Springs Road, Bedford MA 01730.

5) All work will be performed by a CAT Authorized repair facility or CAT Trained Technicians

6) If the equipment needs to be brought to the contractors repair facility, the contractor will be responsible for the pickup and delivery of the equipment. .

7) All work will be performed during normal working hours Monday to Friday, 7am to 4pm. Any requests to perform work outside these hours will require the approval of the Contracting Officers Representative (COR), and will be at no additional cost to the Government.

8) If the Government requests emergency service to be performed after normal business hours, premium overtime service rates would apply.

9) Contractor will be responsible for obtaining all required permits & procedures when applicable, such as hot work permits for any cutting, welding, brazing & grinding conducted on-site.

10) Additional work found during normal service and preventative maintenance, and any work that will require extensive time and materials, must receive prior approval of the Contracting Officer.

11) All debris, fluids, and any other hazardous waste collected as part of the service, shall be properly disposed of off-site. Contractor shall follow all applicable Local, State & Federal requirements for proper disposal.

12) No tools or equipment shall be left unattended at any time, and the Contractor shall inform his employees to be aware of patient, staff and vehicle traffic at or near the job site.

13) All work shall be coordinated through the Contracting Officers’ Representative (COR).

14) No changes to this Scope of Work without prior written approval of the Contracting Officer.

Bid Items 1.Preventive Maintenance and Repair for all CAT & JLG Equipment Located at the VAMC Bedford ( List of Equipment in SOW) All work completed in accordance with SOW

Line Item 1: Provide the following service of a Certified CAT & JLG

a. Certified Technician Hourly rate

b. Provide quoted for repairs for approval.

Line Item 2: Part & Repair Allowance: $5,000 Place of Performance/Place of Delivery

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· 52.203-16, 52.204-4, 852.203-70, 852.219-75

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services”

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services”

The following subparagraphs of FAR 52.212-5 are applicable: 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020), 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023), 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021), 52.219-28, Post Award Small Business Program Rerepresentation (FEB 2024), 52.219-33, Nonmanufacturer Rule (SEP 2021), 52.222-3, Convict Labor (JUN 2003), 52.222-26, Equal Opportunity (SEP 2016), 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020), 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020), 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021), 52.222-41, Service Contract Labor Standards (AUG 2018), All quoters shall submit the following:

1. Questions: Any questions must be submitted in writing no later than 27 June 2024 at 3:00 PM EST. Answers to the questions will be posted the following week.

2. Quote: Offeror shall provide a quote using the table above. Offerors must also provide all applicable labor rates for the solicited services so they can be compared to the applicable wage determination for compliance with the Service Contract Labor Standards.

All quotes shall be sent to the Contracting Officer, David Valenzuela at david.valenzuela2@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

1. Price: Quotes will be compared by price.

1. Technical: The offeror’s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the Statement of Work in a timely efficient manner.

1. Contractor shall provide specification sheets for proposed equipment and include within the solicitation response.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

Submission of your response shall be received not later than 8 July 2024 at 3:00 PM EST. All quotes shall be emailed to David Valenzuela at david.valenzuela2@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact: David Valenzuela, david.valenzuela2@va.gov.

Effective Date: 03/15/2023 Revision: 01