36C24124Q0573_1.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

VAMC Manchester

718 Smyth Road Manchester NH 03104

POINT OF CONTACT*

Contract Specialist Brian Madden brian.madden@va.gov

PLACE OF PERFORMANCE

150 South Huntington Avenue

Boston MA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Combined Synopsis Solicitation – Steris Sterilizers in support of Boston HCS

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 36C24124Q0573 and the solicitation is issued as a request for quotation (RFQ).

(iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-04.

(iv) This requirement is being issued as an open market, service disabled veteran owned small business (SDVOSB) set-aside. The associated NAICS code is 339113 – Surgical Appliance and Supplies Manufacturing and small business size standard is 800 employees.

(v) The Government intends to award a firm-fixed price award to a contractor to provide supplies and services according to the Statement of Work and to include the line items listed below in the price/cost schedule. Please see the attached Statement of Work for full requirement details. Please complete the Price Schedule below and submit with the quote submission.

(vi) The Contractor shall provide all resources necessary to provide supplies and services IAW the attached Statement of Work. Please see the attached Statement of Work for full requirement details.

(vii) The Place of Performance is Jamaica Plain VAMC 150 South Huntington Avenue Boston, MA 02130-4817 as described per the Statement of Work.

(viii) Provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition in addition to the following addenda’s to the provision: 52.252-1 Solicitation Provisions Incorporated by Reference (MAR 2023); 52.204-7 System for Award Management (OCT 2018); 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020); 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008);

(ix) Provision at 52.212-2, Evaluation -- Commercial Items, applies to this requirement.

Submission of Quotes:

Evaluation Process:

Award shall be made to the best value, as determined to be the most beneficial to the Government. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process.

Offeror quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. Therefore, the Government is not obligated to determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, and use other techniques associated with FAR Part 15.

The Government shall award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation shall be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Price (Follow these instructions):

0. Offeror shall complete Attachment 1 - Price Schedule, with offerors proposed contract line item prices inserted in appropriate spaces.

1. Past Performance:

1. Offeror should utilize Attachment 2 – Past Performance Worksheet to provide at least one (1) but no more than (3) references of work, similar in scope and size with the requirement detailed in the Statement of Work. References may be checked by the Contracting Officer to ensure your company is capable of performing the Statement of Work. The Government also reserves the right to obtain information for use in the evaluation of past performance from any and all sources.

1. Technical: The offeror’s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the Statement of Work in a timely efficient manner.

2. Contractor shall demonstrate their corporate experience and approach to meet all requirements stated in the Statement of Work.

2. Contractor shall demonstrate that their technicians meet the qualification standards stated in the Statement of Work.

2. If you are planning to sub-contract some or all of this work, please provide the name and address(s) of all subcontractor(s) (if applicable) and a description of their planned subcontracting effort.

SAM: Interested parties shall be registered in System for Award Management (SAM) as prescribed in FAR Clause 52.232-33. SAM information can be obtained by accessing the internet at www.sam.gov or by calling 1-866-606-8220. Interested parties not registered in SAM in sufficient time to meet the VA’s requirement will be ineligible to receive a government contract. This determination will be at the discretion of the Contracting Officer.

VISTA: The VA utilizes VISTA to issue a purchase order and liquidate invoices. Failure to register in VISTA may result in exclusion from the issuance of a VA contract. This determination will be at the discretion of the Contracting Officer. Interested parties with no prior VA contracts can apply here: https://www.cep.fsc.va.gov/

(x) Please include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with your offer via the SAM.gov website or a written copy.

(xi) Clause 52.212-4, Contract Terms and Conditions -- Commercial Items (OCT 2018), applies to this acquisition in addition to the following addenda’s to the clause: 52.204-16 Commercial and Government Entity Code Maintenance (JUL 2016); 52.219-6 Notice of Total Small Business Set-Aside; 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013); 852.203-70 Commercial Advertising (MAY 2008); 852.232-72 Electronic Submission of Payment Requests (NOV 2018) Subcontracting Commitments - Monitoring and Compliance This solicitation includes VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, and VAAR 852.215-71, Evaluation Factor Commitments. Accordingly, any contract resulting from this solicitation will include these clauses. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) to assist in assessing contractor compliance with the subcontracting commitments incorporated into the “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor compliance with the subcontracting commitments.

(xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and in addition to the following FAR clauses cited, which are also applicable to the acquisition: 52.204-10, 52.209-6, 52.219-6, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.223-18, 52.232-33, 52.222-41, 52.222-43 (Wage Determination Applicable posted on beta.sam.gov)

(xiii) All contract requirement(s) and/or terms and conditions are stated above.

(xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this requirement.

(xv) RFQ responses are due Thursday, June 6, 2024 by 12:00 PM EST. RFQ responses must be submitted via email to: brian.madden@va.gov. Hand deliveries shall not be accepted.

(xvi) The POC of this solicitation is brian.madden@va.gov

PRICE/COST SCHEDULE

ITEM INFORMATION

Amsco 400 26X37.5X60 Prevacuum Single Hinge Recessed, 1-Wall Lh Steam 208V/240V PRINCIPAL NAICS CODE: 339113 - Surgical Appliance and Supplies Manufacturing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies

LOCAL STOCK NUMBER: SR2322211011

26X37.5X60 Atlas Loading Car 26X37.5X60 ATLAS LOADING CAR Contract: GR GOVT V797D-60613 FSS CAPITAL

LOCAL STOCK NUMBER: AX070013081

Atlas Transfer Carriage 26X37.5X60" (Amsco 400) Contract: GR GOVT V797D-60613 FSS CAPITAL

LOCAL STOCK NUMBER: AX0660230830000013

1st Year Preventive Care Connect AMSCO 400 MEDIUM STERILIZER

LOCAL STOCK NUMBER: SE600901

Install - Medium Sterilizer

LOCAL STOCK NUMBER: SE601852

Deinstallation - Medium Sterilizers

LOCAL STOCK NUMBER: SE6018521

Install Loading Cart/Transfer Carriage

LOCAL STOCK NUMBER: SE601322

Disposal of Sterilizers and Generators

LOCAL STOCK NUMBER: SE6045100071

26X37.5X60 Extra Shelf Support

LOCAL STOCK NUMBER: AX070823081

PAST PERFORMANCE WORKSHEET

1. Name of Contracting Activity, Government Agency, Commercial Firm or other Organization:

2. Contracting Activity Address:

10. Place of Performance:

11. Description of Work (Use a continuation sheet if necessary):

Introduction/Background:

This Prevacuum sterilizer is designed for fast, efficient sterilization of heat- and moisture-stable materials. Prevacuum configuration sterilizers are equipped with Prevacuum, gravity, liquid, leak test and daily air removal (Bowie-Dick) test cycles. AMSCO 400 Series Medium Steam Sterilizers are equipped with the latest features in both state-of-the-art technology and ease of use.

The AMSCO 400 SERIES 60” Medium Steam Sterilizer features a high-capacity chamber that has been validated to sterilize up to 15 25lb instrument trays. 12 programmable cycles include Prevac 4+1, Gravity and Liquids. Cycle names are customizable. The chamber is constructed of solid 316L stainless steel and carries a 15-year warranty. The pressure vessel has a full jacket design to minimize the formation of excess condensation on the chamber interior. Steam activated gasket requires no lubrication and is warranted for 2 years. The unique door design features a patented single-hand, low-effort handle that makes operating a breeze. The enhanced display is located at an ergonomic height and features a large cycle countdown visible from 15 feet away. Ink on paper impact printer provides permanent cycle record. Utilities usage is minimized with multiple temperature sensors. System operation can be continuously monitored with STERIS Proconnect remote service monitoring.

• AMSCO® 400 Medium Steam Sterilizers

• Prevacuum

• LH

• Recessed

• External Supplied Steam (Facility Steam/Stand-Alone Generator)

• Contract: GR GOVT V797D-60613 FSS CAPITAL

Scope of Work:

Install - Medium Sterilizer STERIS installation includes all necessary labor (non-union) and materials required to uncrate, set-in-place and assemble STERIS equipment. Price is for normal working hours, Monday – Friday 8 am -5 pm unless otherwise noted. STERIS also includes with its Installation Services an operational check-out test, any necessary adjustments, and a demonstration of the equipment for appropriate facility personnel. Please refer to the STERIS terms and conditions of installation found later in this quotation for a more detailed description of the scope of work.

- Pricing Includes Evening/Weekend Installation Labor Deinstallation - Medium Sterilizers STERIS will make all necessary utility disconnections (not applicable for Canada), remove and transport equipment to a predetermined location within same customer facility for pickup or disposal. Customer is responsible for decontamination and release of the equipment as nonhazardous.

Equipment disposition from the staging point will be dependent upon Customer selection of disposal option. If removed equipment is to become STERIS property, it will be held on-site at the designated location for pickup by STERIS representative within a reasonable time, not to exceed five (5) working days.

- Pricing Includes Evening/Weekend Installation Labor Install Loading Cart/Transfer Carriage STERIS installation includes all necessary labor (non-union) and materials required to uncrate, set-in-place and assemble STERIS equipment. Price is for normal working hours, Monday – Friday 8 am -5 pm unless otherwise noted. STERIS also includes with its Installation Services an operational check-out test, any necessary adjustments, and a demonstration of the equipment for appropriate facility personnel. Please refer to the STERIS terms and conditions of installation found later in this quotation for a more detailed description of the scope of work.

- Pricing Includes Evening/Weekend Installation Labor Disposal of Sterilizers and Generators STERIS personnel will determine the most efficient method of disposal including but not inclusive of pick up by STERIS carrier or removal by local scrapping entity. If deinstallation is not performed by STERIS personnel, Customer will decontaminate and move equipment to loading dock for pick up. Please note, disposal of Customer equipment implies Customer relinquishes ownership rights of disposed equipment.

- Pricing Includes Evening/Weekend Installation Labor CHARGES: Shipping and Handling STERIS’s designated carriers are extensively trained to best handle our complex equipment needs and ensure safe and timely delivery of all products. Our carrier representatives work to ensure accurate deliveries specific to your timeline as well as problem resolution should there be any delays, damages or redelivery required

PREVENTIVE MAINTENANCE

A global network of skilled service specialists can provide periodic inspections and adjustments to help ensure low-cost peak performance. STERIS representatives can provide information regarding annual maintenance agreements.

1st Year Preventive Care Connect AMSCO 400 MEDIUM STERILIZER The STERIS 1st Year Preventive Care is a preventative maintenance inspection program that is designed to keep new STERIS equipment operating according to manufacturer’s requirements throughout the warranty period. Includes ConnectCare Service Portal access and remote monitoring connectivity eligible. The Inspection is conducted using the appropriate STERIS Engineering Service Preventive Maintenance Checklist and include any PM parts, lubricants, testing and adjustments necessary. Expendable and consumable parts are not covered in this program. Please note that this service is complementary to but independent of the STERIS warranty program.

Place of Performance:

The work for the STERIS autoclaves will be provided at the Jamaica Plain campus.

Work Requirements:

CONSTRUCTION:

Shell Assembly Sterilizer vessel is formed from two fabricated Type 316L stainless-steel shells, welded one within the other. Type 316L stainless-steel end frame(s) is welded to the door end. On single door units, the back of the chamber is fitted with a welded 316L stainless-steel dished head. Sterilizer vessel is ASME rated at 45 psig and insulated. Vessel includes one 1"-NPT chamber port for Customer use. Steam-supply opening inside chamber is shielded by a stainless-steel baffle.

Chamber Door(s) Door is constructed of Type 316L stainless steel. During operation, door is sealed by steam-activated door seal. Door seal is constructed of long-life rubber compound. When cycle is complete, seal retracts (under vacuum) into a machined groove in end frame. Long-life proximity switch detects if door is closed, or locking plates are engaged. An additional seal pressure switch prevents starting a cycle if door is not sealed. Hinged-door sterilizer is equipped with a solenoid door lock. Horizontal sliding-door units are provided with a mechanically locking door assembly. Locking assemblies prevent door from opening if seal is intact, energized and chamber is pressurized at 2 psi or more. The sterilizer door is fitted with a stainless-steel panel that insulates operator from chamber end frame, reducing chances of accidental contact with hot metal surfaces.

Chamber Drain System Drain system is designed to prevent sterilizer effluent from entering water-supply system and chamber. An automatic system of a stainless-steel plate-type condenser, converts chamber steam to condensate, disposing condensate to waste. Cooling water flow is regulated by waste line RTD, minimizing water usage. Water supply shut off valve is located in unit’s recessed area.

MOUNTING ARRANGEMENT

Sterilizers are arranged for either freestanding or recessed installation, as specified. Each sterilizer is height adjustable. Sterilizer subframe is equipped with a synthetic rubber gasket to provide a tight fit between cabinet panels on freestanding units, or between front cabinet panel and wall partition on recessed units. On freestanding units, stainless-steel side panels and a louvered top panel enclose sterilizer body and piping.

NOTES

1. The sterilizer is not supplied with a backflow preventer and, where required by local codes, installation of a backflow preventer in the water line is not provided by STERIS.

2. Pipe sizes shown indicate terminal outlets only. Building service lines, provided by third parties, must supply the specified pressures and flow rates.

3. Disconnect switches (with OFF position lockout only; by third parties) should be installed in electric supply lines near the equipment.

4. Access to the recessing area from the control end of the sterilizer is recommended.

5. Clearances shown are minimal for installing and servicing the equipment.

6. Depending on the loading equipment used, additional clearance is required:

• If shelves are used, clearance should be length of the sterilizer plus 24" (610 mm) at each door.

• If loading car and carriage are used, clearance should be twice the length of the sterilizer at each door.

7. Floor drain should be provided within confines of the sterilizer framework.

8. Units require a minimum 38" door opening for transport within facility prior to installation.

UTILITY REQUIREMENTS

Steam 1" NPT, 50 to 80 psig (3.5 to 5.6 bar) dynamic, 97% to 100% vapor quality.

Drain 2" ODT drain terminal. (Floor drain capacity must handle peak water consumption; refer to Utilities Consumption, Electrical – Controls 120 Volt, 50/60 Hz, 1-phase, 2.0 Amp Electrical – Vacuum Pump

• 208/240 Vac, 50/60 Hz, 3-phase, 6 Amp per phase

• 380/415 Vac, 50/60 Hz, 3-phase, 3 A per phase

• 480 Vac, 50/60 Hz, 3-phase, 3 Amp per phase Sterilizer Feed Water 1" NPT, 20 to 50 psig (1.4 to 3.5 bar) dynamic. Water is used for vacuum pump, heat exchanger and trap cooling. Refer to Water Quality Recommendations listed on page 6.

NOTE: Backflow prevention is by third parties; not supplied on unit.

Requirements for Proconnect Technical Support Services Refer to Tech Data sheet SD983, PROCONNECT TECHNICAL SUPPORT SERVICES. (Available in U.S. and Canada only.)

CUSTOMER IS RESPONSIBLE FOR COMPLIANCE WITH APPLICABLE LOCAL AND NATIONAL CODES AND

REGULATIONS.

This machine is a stand-alone machine will not be using the USB data transmitting feature.

This machine does generate a report of the cycle being run, and we keep all hard copy of the report for 3 years.

RECORDS MANAGEMENT OBLIGATIONS

A. Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes VHA records.

1. does not include personal materials.

1. applies to records created, received, or maintained by Contractors pursuant to their VHA contract.

1. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

1. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

1. In accordance with 36 CFR 1222.32, the Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

1. VHA and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VHA or destroyed except in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the Contractor must report to VHA. The agency must report promptly to NARA in accordance with 36 CFR 1230.

1. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records, and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records, and/or equipment is no longer required, it shall be returned to VHA control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

1. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material, and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VHA guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

1. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VHA policy.

1. The Contractor shall not create or maintain any records containing any non-public VHA information that is not specifically tied to or authorized by the contract.

1. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

1. The VHA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VHA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

1. Training. All Contractor employees assigned to this contract who create, work with or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

** VHA training for contractors is available in Talent Management System (TMS):

Records Management for Records Officers and Liaisons, Item #3873736

D. Flow down of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms, and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

1. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

Combined Synopsis/Solicitation Notice