36C24124Q0541.docx

Presolicitation Notice Presolicitation Notice

GENERAL INFORMATION

VAMC White River Junction

215 North Main Street

CONTACT INFORMATION

VAMC White River Junction

215 North Main Street White River Junction VT 05009-0001

POINT OF CONTACT*

Contracting Officer Deidra Thomas deidra.thomas@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

INTENT TO COMPETE BETWEEN OEM-AUTHORIZED SB PARTNERS: STRAIGHT SB SET-ASIDE

PRE-SOLICITATION NOTICE: 36C24124Q0541 INTENT TO COMPETE AMONGST GRASON-STADLER INC (GSI)-AUTHORIZED SMALL BUSINESS (SB) PARTNERS AS A STRAIGHT SB SET-ASIDE

THIS IS NOTICE OF INTENT TO COMPETE AMONGST GSI-AUTHORIZED SB PARTNERS FOR GSI CORTI 4 OTOACOUSTIC HEARING FREQUENCY TESTERS for VAMC White River Junction VT: 405-24-2-7821-0082: This is not a request for competitive proposals. This is not a solicitation or request for offers. No solicitation package is available and telephone requests will not be honored.

Network Contracting Office 1 (NCO1) New England publishes this Pre-Solicitation Notice of Intent to solicit solely between/among GSI (Grason-Stadler) OEM-Authorized SB partners. This is not a solicitation.

NCO 1 intends to solicit for a Straight SB Set-Aside between GSI, OEM-Authorized SB Partners: 1) AB Martin Services Inc. and 2) VHSS (Veterans Healthcare Supply Solutions) Inc. The requirement will be for five (5) PN 8514704 GSI Corti 4 Configurable Protocols (Otoacoustic Hearing Frequency Testers) for VAMC White River Junction VT. The National NX-EQ SAC (Strategic Acquisition Center) contract: 36C10G22D0021, was reviewed. The required version of the GSI Corti 4 is not available from the NX SAC. The acquisition will include a standard, 1-Year OEM Warranty.

The intent is to leverage competition to the maximum extent practicable. GSI has provided a Letter of Distribution stating that they are the Sole Manufacturer of the GSI Corti 4. Distribution is authorized to the OEM, the OEM’s large business (LB) distributor, and to designated Small Business (SB) partners where a set-aside opportunity exists. VAMC White River Junction has standardized to the GSI Corti 4 and intends to obtain five (5), GSI Corti 4 devices from these unique sources as a Straight SB Set-Aside. Anticipated period of performance is one-year.

The applicable NAICS code is 334515 (2022) with a 750-employee size standard. The PSC is 6515. There is no NMR Waiver for NAICS 334515; there is an SBA (Small Business Administration) NMR (Non-manufacturing Rule) Exception for a Straight SB set-aside IAW FAR 19.502-2(a). The solicitation will be issued on or around 05/22/24 to GSI-Authorized SB Partners who respond to this Intent to Compete. A GSI, OEM Partner Authorization must be included with responses of interest.

Since the brand name GSI Corti 4 Otoacoustic Hearing Frequency Testers are exclusively available from the OEM’s authorized SB partners, no solicitation will be posted to Contracting Opportunities sam.gov. This procurement is subject to the prohibitions contained in VA Acquisition Regulation 852.212-71 Gray Market Items and 852.212-72, Gray Market and Counterfeit items.

Copies of the solicitation will not be available for mailing. All prospective contractors must be registered in the System for Award Management (SAM) prior to award of the contract. Registration may be accomplished at www.sam.gov.

Questions concerning this procurement may be directed to the Contracting Specialist deidra.thomas@va.gov.

Capable/authorized parties may identify their interests and authorization to respond to this requirement by May 21st, 2024, at 16:30 (EDT).

Please reference SOW Page 3-4 for product details.

Statement of Work VAMC White River Junction VT Grason-Stadler Inc. (GSI) Corti 4 Otoacoustic Hearing Frequency Testers

Objective The purpose of this Statement of Work (SOW) is to outline the tasks and responsibilities of the awarded Contractor in relation to the provision the GSI Corti Otoacoustic Emissions system. This document highlights the technical specifications and services being requested by the White River Junction VAMC for consideration towards the purchase for a point of care Otoacoustic Emissions testing equipment. Vendors under this proposal shall provide all equipment, accessories, and manuals.

Project Management / Equipment Implementation Product delivery will be the responsibility of the Vendors working with the White River Junction VAMC project management POC, the Vendor will be responsible for coordinating and performing the delivery of the devices.

Background/Justification/ Previous OAE equipment was turned in as it was past its sunset age. This equipment is important for our veterans that test normally on traditional hearing tests yet have significant complaints of hearing loss and or tinnitus.

Equipment was previously ordered in FY23 via a SAC contract, but it was not the appropriate diagnostic version of the equipment. The equipment was returned, and new, diagnostic version needs to be ordered.

The facility’s primary goals are to maintain high quality care, standardize and improve safety, more effective and efficient use of staff and overall improvement in patient care. By procuring the Corti OAE, a device the providers are familiar with, clinical care can be streamlined and more efficient.

VA Staff in HTM/Clinical Engineering is responsible for installation and connecting the equipment to the VA network.

Equipment Specifications Equipment: All equipment must be new, state of the art, and not recertified nor refurbished. All equipment must be compliant with current VA requirements including vendor supported operating systems. Vendor must support equipment for 10 years from point of purchase.

System Equipment: delivery by contractor Set-up System by HTM

Training Provided / Training Materials

1. Vendor will be required to provide user manuals.

2. Vendor will be required to provide the cleaning methods.

3. All employees who will be utilizing the Corti system will be trained by HTM and service chief.

Installation

1. Installation will occur by HTM/clinical engineering at WRJ and its CBOCs.

Delivery Location Contractor shall deliver all equipment to the:

White River Junction VA Medical Center 163 Veterans Dr.

White River Junction, VT 05009

Records Management:

1. The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract:

2. Citations to pertinent laws, codes, and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

3. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

4. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

Records Management (cont’d):

5. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

6. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

7. The Government Agency owns the rights to all data/records produced as part of this contract.

8. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

9. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

10. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

11. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

12. The A&A (Assessment and Authorization) requirements do not apply, and a Security Accreditation Package is not required.

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