36C24124Q0522.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Underground & Above Ground Storage Tank Inspection and Testing Services

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 02301

SOLICITATION NUMBER* 36C24124Q0522

RESPONSE DATE/TIME/ZONE 06-06-2024 10:00AM EASTERN TIME, NEW

YORK, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* H942

NAICS CODE* 541620

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 1 (NCO 1)

VA Boston Healthcare System

940 Belmont Street

Brockton MA 02301-5596

POINT OF CONTACT*

Contract Specialist

Subrena Magee subrena.magee@va.gov

843-762-5559

PLACE OF PERFORMANCE

ADDRESS VA Boston Healthcare System

Brockton VA Medical Center

940 Belmont Street

Brockton MA

POSTAL CODE 02301-5596

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a Sources Sought notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses submitted in response to this Source Sought notice. Respondents will not be notified of the results of the evaluation.

If a solicitation is issued it shall be announced at a later date, and all interest parties must respond to that solicitation announcement separately. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 541620 (H942) with a size standard $19.0 Million. The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1) is seeking to identify any vendor capable of providing Underground & Above Ground Storage Tank Inspection and Testing Services at the Boston VA Healthcare System per the Statement of Work below.

This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are encouraged to submit information relative to their capabilities to fulfill this requirement, in the form of a statement that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer’s review of the market base, for acquisition planning, size determination, and procurement strategy.

Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by 10AM EST, Thursday, June 6, 2024. All responses under this Sources Sought Notice must be emailed to Subrena.Magee@va.gov with RFI #36C24124Q0522 in the subject line. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Interested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format.

Attachment 1 Sources Sought Worksheet

QUALIFICATION INFORMATION:

Company / Institute Name: _______________________________________________________

Address: ______________________________________________________________________

Phone Number: ________________________________________________________________

Point of Contact: _______________________________________________________________

E-mail Address: ________________________________________________________________

Unique Entity Identifier (UEI) #: ___________________________________________________

CAGE Code: __________________________________________________________________

SAM Registered: (Y / N)

Other available contract vehicles applicable to this sources sought (GSA/FSS/NASA SEWP/ETC):

SOCIO-ECONOMIC STATUS:

VIP Verified SDVOSB: (Y / N)

VIP Verified VOSB: (Y / N)

8(a): (Y / N)

HUBZone: (Y / N)

Economically Disadvantaged Women-Owned Small Business: (Y / N)

Women-Owned Small Business: (Y / N)

Small Business: (Y / N)

NOTE: Respondent claiming SDVOSB and VOSB status shall be registered, and Center for Veterans Enterprise (CVE) verified in VetBiz Registry www.vetbiz.gov.

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH,

THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR

PROCURED THROUGH FULL AND OPEN COMPETITION.

CAPABILITY STATEMENT:

Provide a brief capability and interest in providing the service as listed in Attachment 2 STATEMENT OF WORK with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal, or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company’s ability to provide the services outlined in the SOW Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation.

Statement of Work Underground and Above Ground Storage Tank Inspection/Testing Services

VA Boston Healthcare System

Scope of Work

1. The Contractor shall provide tank inspection/testing services for the listed inventory located in paragraph 3. VA Boston Healthcare System (VABHS) has three facilities that have above and below ground storage tanks. All Underground Storage Tanks (UST) have Veeder Root or equivalent Automatic Tank Gauge (ATG) monitoring systems.

2. The Contractor shall submit state and local permit applications with associated fees on behalf of VABHS to required state/local regulators. These will include aboveground storage tanks (AST) user permits, inspections and permits to maintain existing underground storage tanks. All third-Party Inspectors shall be registered and certified through the MassDEP UST program.

3. The Contractor will perform Annual Fuel Conditioning and Testing of fuel storage tanks and:

a. Provide bottom pump services to remove any sludges and water accumulated in the tank.

b. Fuel treatments needed to prohibit any microbial growth and support fuel stability.

c. Provide written results of the condition of caps, gaskets, fittings, and vents.

d. Perform sampling and analysis of all tanks per ASTM Standards, NFPA 110-2010:

8.3.8, with a certified report provided to the VA of the following tests at a minimum:

1) Visual Appearance

2) Water

3) Microbial Growth

4) Particulate Contamination

5) Water & Sediment

VABHS – West Roxbury 1400 VFW Parkway West Roxbury, MA 02132

1. Bldg 8 (Boiler Plant) – 2 x 20,000-gal diesel UST

a. Testing: ATG – Annual

b. Inspection: Third Party UST – every 3 years

c. Hydrostatic testing of Sumps and Spill Buckets – every 3 years

2. Bldg 10 (Grounds) – 2500-gal diesel UST

a. Testing: ATG Annual

b. Inspection: Third Party UST -every 3 years

3. Bldg 10 (Grounds) – 250-gal gasoline and 1,250-gal diesel AST

a. Testing: ATG Annual

b. Stage I: Annual

4. Bldg 2 – 4000-gal diesel UST

a. Testing: ATG – Annual

5. Bldg 1 – 3000-gal diesel UST

b. Inspection: Third party UST – every 3 years

6. Annual Fuel Conditioning and Testing of the following fuel storage tanks:

Tank Location Capacity Bldg. 1 AST Base Tank 4,000 Diesel Bldg. 1 UST 4,000 Diesel Bldg. 2 Gen 1 UST 4,000 Diesel Bldg. 2 Gen 2 AST Base Tank 4,000 Diesel Bldg. 3 Gen 1 AST Base Tank 9,000 Diesel Bldg. 3 Gen 2 AST Base Tank 9,000 Diesel Bldg. 8 AST Base Tank 3,500 Diesel Boiler Tank #1 UST 20,000 Diesel Boiler Tank #2 UST 20,000 Diesel Bldg. 20 AST Base Tank 1,500 Diesel Bldg. 21 AST Base Tank 3,500 Diesel Grounds AST Fueling Station 250 Gas Grounds AST Fueling Station 1,250 Diesel Grounds UST 2500 Diesel

VABHS – Brockton 940 Belmont Street Brockton, MA 02301

1. Bldg 67 – 4000-gal diesel UST

a. Testing: ATG - Annual

2. Bldg 68 – 2500-gal diesel UST

3. Bldg 69 – 2500-gal diesel UST

4. Bldg 70 – 2500-gal diesel UST

5. Boiler Plant – 2 x 30000-gal diesel UST

6. Grounds – 3000-gal gasoline UST, 4000-gal diesel UST

b. Inspection: Third Party UST – every 3 years

c. Stage I: Annual

d. Hydrostatic testing of Sumps and Spill Buckets – every 3 years

7. Annual Fuel Conditioning and Testing of the following fuel storage tanks:

Bldg 67 UST 4000-gal Diesel Bldg 68 UST 2500-gal Diesel Bldg 69 UST 2500-gal Diesel Bldg 70 UST 2500-gal Diesel Boiler Plant UST 2 x 30000-gal Diesel Grounds UST 3000-gal Gasoline Grounds UST 4000-gal Diesel Bldg 3 AST Base Tank 7448-gal Diesel Bldg 3 AST Base Tank 555-gal Diesel Bldg 25 AST Base Tank 215-gal Diesel Bldg 34 AST Base Tank 706-gal Diesel Bldg 32 AST Base Tank 1398-gal Diesel Bldg 45 AST Base Tank 4 x 3575-gal Diesel

VABHS – Jamaica Plain 150 South Huntington Avenue Jamaica Plain, MA 02130

1. Bldg 1A – 11000-gal liquid nitrogen AST

a. Inspection: AST Inspection –Annual

b. Permit Submittal: AST Use Permit – every 5 Years.

2. Bldg 1A- Generator 4000-gal diesel UST

3. Boiler Plant – (2) 40000-gal diesel AST’s

b. Inspection: AST Inspection – Annually

c. Permit Submittal: AST Use Permit – every 5 years.

4. Boiler Plant 1000-gal diesel AST

a. Testing: ATG - annual

5. Boiler Plant – Generator 10000-gallon UST

a. Testing: ATG – Annual

6. Annual Fuel Conditioning and Testing of the following fuel storage tanks:

Bldg 1A UST 4000-gal Diesel Boiler Plant UST 10000-gal Diesel Boiler Plant AST Horizontal Tanks (2) 40,000-gal Diesel Boiler Plant AST Convault Tank 1,000-gal Diesel Boiler Plant AST Base Tank 3,500-gal Diesel Building 9 AST Base Tank 515-gal Diesel Bldg.2/3/3A PG AST Base Tank 1,200-gal Diesel

4. The Contractor shall leave each work site clean based on the work that was performed, no oily rags, absorbents, or other debris will be left on site. Provide inventory of waste shipment to VA.

5. The Contractor is responsible for all labor, materials, tools, and special equipment required to perform the work.

6. The Contractor shall check in with the Engineering Dept. and be escorted by a VA staff member at all times.

7. The Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C.

552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation. In accordance with 36 CFR 1222.32, the Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

VHA and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VHA or destroyed except in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the Contractor must report to VHA. The agency must report promptly to NARA in accordance with 36 CFR 1230. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle].

The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records, and/or equipment is properly protected.

The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records, and/or equipment is no longer required, it shall be returned to VHA control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4). The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material, and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VHA guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VHA policy. The Contractor shall not create or maintain any records containing any non-public VHA information that is not specifically tied to or authorized by the contract. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act. The VHA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VHA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

8. All services shall be performed in accordance with local, state, and federal tank inspection/testing regulations and guidelines. Testing/Inspection reports shall be provided to VABHS within 5 working days of performing the service. Services shall be scheduled within 5 working days of notification from VABHS. Services shall be conducted between the hours of 8am – 4pm Monday – Friday excluding federal holidays. Contractor shall contact the facility GEMS Coordinator to schedule all inspections. The Authorization & Accreditation (A&A) requirements do not apply, and that a Security Accreditation Package is not required.

9. Period of Performance: It is anticipated that the period of performance will consist of one base year with four (one) year options.

10. Place of Performance: The place of performance is the VA Boston Healthcare System three campuses: West Roxbury VAMC located at 1400 VFW Parkway, West Roxbury, MA

02132, Brockton VAMC located at 940 Belmont Street, Brockton, MA 02301 and Jamaica Plain VAMC located at 150 South Huntington Ave, Boston, MA 02130-48170.