36C24124Q0467.pdf

Special Notice

*= Required Field Special Notice

SUBJECT Siemens Services Contract

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 02301

SOLICITATION NUMBER* 36C24124Q0467

RESPONSE DATE/TIME/ZONE 05-24-2024 10:00AM EASTERN TIME, NEW YORK, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

PRODUCT SERVICE CODE* DA01

NAICS CODE* 561210

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 1 (NCO 1) Contracting Officer (90C) 940 Belmont Street Brockton MA 02301

POINT OF CONTACT* Contract Specialist Subrena C. Magee subrena.magee@va.gov 843-762-5559

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

The Department of Veterans Affairs, Network Contracting Office (NCO 01) located in Brockton, MA intends to issue a Task Order, pursuant to the authority of FAR 8.405- 6(a)(1)(B) – Only one source is capable of providing the supplies or services required at the level of quality required because the services are unique or highly specialized with Siemens Industry, Inc.

Siemens Industry, Inc is the only vendor capable of providing the required services due to the proprietary features of the control system at the VA Boston Healthcare System.

STATEMENT OF WORK

Siemens Services Contract

1.0 INTRODUCTION

The contractor shall provide full maintenance service coverage to maintain all existing Siemens Building Automation Controls on Brockton Campus, VHA BHS Medical Center located at 940 Belmont Street, Brockton, MA 02301 in the following:

1. Building Automation System Services Summary:

• Emergency online/phone response (within 4 hours)

• Emergency onsite response (within 4 hours)

• Data Protection

• Preventative Maintenance

• Software Maintenance

• Network Maintenance

• Operator Coaching

• Software Updates

• Firmware Updates

2.0 GENERAL REQUIREMENTS

1. All work shall be in accordance with the manufacturer’s recommendations and industry standards include ASME guidelines.

2. Preventive Maintenance Services shall be provided on a scheduled basis during normal business hours. All work will be scheduled with the COR in advance.

3. Preventive Maintenance is the regularly scheduled work on the system that the contractor must do to accomplish the following:

a. Ensure the safe, reliable, and continued operation of the system

b. Prevent breakdowns by replacing worn parts prior to failure.

c. Assure the comfort of the occupant/patients throughout the heating and cooling season.

4. Service Reports shall be provided to the COR at each visit. The report will indicate time of arrival, work accomplished, parts used and time of departure. Service reports will be legible.

5. The contractor is responsible for his employees who are subject to the rules of the Medical Center governing their conduct.

6. Parts availability is the responsibility of the contractor. The contractor is expected to have most parts on hand. If some specific parts is no longer manufactured the contractor is expected to make whatever upgrades or modifications that are necessary to make the system operate as designed by provided a compatible part of current manufacture.

7. The contractor is not responsible for the cost of repairs caused by acts of God, fire, and flood or caused by third parties over which the contractor has no control. The contractor shall immediately notify the COR of any such occurrence. The contractor will notify the Contracting Officer as soon as practical, but in no case later than 3 days after he/she becomes aware of the situation and shall provide a quote with the anticipated costs of such repairs. The Contracting Officer will modify the contract to incorporate any third-party repairs as needed. The contractor shall not perform any third-party repair work prior to receiving a modification from the Contracting Officer.

3.0 SAFETY PRECAUTIONS

1. The Contractor shall comply with all applicable Federal, State, and local legal requirements regarding workers health and safety. The requirements include but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities and shall ensure safe and healthful working conditions for its employees.

2. Contractor shall assume the responsibility to guard against causing of fires and/or explosions and to protect Government Property.

3. The Contractor shall perform the work in a manner consistent with the area security and fire safety regulations especially regarding exits and exit way access. Utility shutdowns shall not compromise security, communication, or fire safety for occupants.

4. No flammable liquids shall be stored or used in the medical center without COR knowledge and consent.

5. The Contractor shall receive from the COR a permit for all cutting, welding, and soldering 24 hours in advance. All permits shall be prominently displayed.

6. All necessary precautions shall be taken by the contractor to prevent accidental operation of any existing smoke detectors or sprinkler heads.

4.0 HAZARDOUS MATERIAL REPORTING

1. The Contractor shall maintain hazardous material inventories and material safety data sheets (MSDS) for all hazardous materials (as defined in CFR 1910.120, 40 CFR's 355, 370, & 372) to be stored and used on this Medical Center. Hazardous materials shall be inventoried when received and at the project's completion. The amounts used shall be maintained for the project duration, and for the calendar year (ending 31 December).

2. Hazardous Materials Inventories, Material Safety Data Sheets and material quantities used shall be submitted to the Contracting Officer for approval.

3. In the event of a spill, Contractor shall immediately notify the Contracting Officer's Technical Representative (extension 5138) as well as the Contracting Officer. The Contractor shall be solely responsible for the expense of any cleanup of such spill, and the cleanup shall be in accordance with the applicable provisions of 40 CFR Part 761.

5.0 ENVIRONMENTAL PROTECTION

1. To provide for abatement and control of all environmentally hazardous materials arising from demolition and/or construction activities, the Contractor shall comply with all applicable environmentally hazardous material control and abatement and all applicable provisions of the Corps of Engineers’ Manual EM 385-1-1, “General Safety Requirements” as well as the specific requirements stated elsewhere in the Contract Documents.

2. Contractor shall take every precaution in preserving flooring, finishes, equipment, and furniture in areas of construction. Contractor shall repair or replace any damage incurred during construction at their expense.

3. Contractor shall use freight elevators for transmission of materials and personnel.

Contractor shall take every precaution in preserving the elevators, including the hoist way and lobby doors, interior finishes, and shall conduct all good practices in observing lifting and motor components tolerances. Any damage incurred to any elevator component due to negligence will be repaired at expense of the contractor, within the workday of incurred damage.

6.0 Period of Performance: It is anticipated that the period of performance will be a Base + (4) One Year Option period, if exercised.

7.0 Place of Performance: The place of performance will be the Brockton VA Medical Center located at 940 Belmont Street, Brockton, MA 02301.

PERFORMANCE REQUIREMENT SUMMARY: The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objecting Standard Performance Threshold

Method of Surveillance

The Contractor shall provide preventative maintenance

IAW Manufacturer recommendations

Zero Deviation

Periodic Surveillance

Thirty-Six (36) days per year on site Service Specialist

8 (eight) hour days Zero Deviation

COR Log

Response Time 4 Hours 95% COR Log

The NAICS code for this requirement is 561210.

Siemens Industry, Inc. is the only vendor capable of providing the required services due to proprietary reasons. The VA owned Siemens system is a proprietary control system and will only have true full compatibility with other Siemens components, software, and personnel. Without DDC controls, the hospital is unable to monitor and control the operation of the heating and cooling systems via the VA’s existing LAN

This notice of intent is not a solicitation nor is it a request for proposal. However, all responsible sources may submit a capability statement demonstrating the ability to provide the requested services, in writing by Friday, May 24, 2024 at 10:00AM EST time. Responses should be sent to Subrena Magee at subrena.magee@va.gov.

Information submitted in response to this notice will be used solely to determine whether competitive procedures could be used for this acquisition. A determination not to open the requirement to competition based upon responses to this notice is solely within the discretion of the Government.