Smoke and Fire Doors Scope Rev 1.docx

Statement of Work Northampton VAMC Smoke and Fire Doors/Inspection and Repair- FY24 421 North Main Street, Leeds, MA 01053

Summary

Smoke and Fire doors in patient care areas at the Edward P. Boland VA Medical Center are to be inspected yearly for compliance or non-compliance to the most current NFPA 80 standards. After inspection these doors are to be repaired using the findings of the inspection report to meet the same NFPA standards.

Statement of Work

Contractor to provide all labor and material costs, including travel and equipment, for the contract period specified, to perform inspections for all smoke and fire doors in patient care areas at the facility. This currently includes doors in buildings 1, 2, 4 and 9 totaling approximately 120 doors. With ongoing construction at the facility, it should be expected that the number of doors to be inspected and repaired could vary by 30 doors (90-150 doors) as well as which buildings needing to be inspected could vary. The contractor is to provide the VA with an electronic report of the inspection, listing each door with their findings and suggested corrective action requirements for each deficient, damaged, or non-functioning door. The contractor shall provide this report within 2 weeks of the completed inspection.

Contractor is also to provide an itemized price quote to complete all repairs needed to ensure inspected doors are fully compliant to the current NFPA 80 standards. The quote for repairs is to be provided within two weeks of providing the inspection report. After review and agreement of the quote by the CO and COR, the contractor is to provide all materials, labor, travel costs, and equipment needed to complete the repairs of all fire and smoke doors, so they are compliant to NFPA 80 standards. Repairs by contractor to be completed within 90 calendar days of agreement of the quoted price.

Expected Repairs- All materials and methods used must be NFPA approved.

1. Patch holes in doors and frames.

2. Reset and replace glazing as needed.

3. Replace any damaged or missing hardware, secure any loose hardware.

4. Adjust doors for acceptable spacing and/or install GAP hardware for sides, tops, and bottom of doors.

5. Adjust or replace door closers so doors fully close and latching hardware positively latches.

6. Adjust or replace any door coordinators to operate properly.

7. Adjust or replace any damaged or missing latching hardware so doors are secure when closed.

8. Verify and tag doors with proper smoke/fire label where missing.

9. Replace damaged or missing gasketing and edge seals where required.

If full door and/or frame replacement is required to meet NFPA standards the contractor shall provide a separate quote to the CO and COR for this work.

VA/COR Responsibilities

The COR will provide a list of doors to be inspected prior to the contractor’s arrival. The COR will provide prints with locations of doors to be inspected. Working hours are 0700-1530 unless arranged differently with the COR. The COR will be the POC for the contractor to schedule all work.

This contract is for FY24 as the base year with 4 option years.