36C24124Q0309 0002.docx

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

GENERAL INFORMATION

VA CENTRAL WESTERN MASSACHUSETTS HCS

Acquisitions-90 421 North Main Street Leeds MA 01053-9764

POINT OF CONTACT*

Contracting Officer Johanne Menard johanne.menard@va.gov 413-584-4040

PLACE OF PERFORMANCE

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Amendment A00001 – Answers to Vendor Questions to Solicitation 36C24124Q0309 Under the Supply Schedule in the solicitation, the denominations should have read $5, $10, $20, $25, $30, $40, $50, $75, and $100 for line items 0001 and 0002.

You may quote on either 1) only the Amazon cards, line item 0001, 2) only the Walmart cards, line item 0002, or 3) both, line items 0001 & 0002.

You may breakdown the Supply Schedule into as many line items as you need to accommodate your various pricing.

We are purchasing these cards for our Research Dept. They are provided as compensation for participating in research projects throughout the year. Each Researcher will decide what type and how much compensation will be offered. Various research projects have their own budgets and may/may not include gift cards.

Physical cards, like credit cards, are required. Electronic cards are not acceptable.

I will make this contract available to all VA Medical Centers in New England. Each order would be a bulk of cards going to one VA Medical Center, most likely the one in Bedford, MA.

One order may contain gift cards for multiple research projects within one medical center. Delivery would be to one location. So there may be, for example, 100 $20 gift cards ordered but they could be for two separate projects, one needing 30 cards and the other needing 70. I would pay for them using two separate purchase orders even if they are delivered to the same location. The VA pays Net 30 –> 30 days after receipt of a digital invoice submitted through Tungsten.

This would be a performance-based contract, meaning we wouldn't tell you how to do it. Our expectation would be that when we require gift cards, whether 10 or 3,500, we would receive them at the cost quoted in the contract delivered to the Bedford Massachusetts VA within 7-10 days after receipt of order.

We may have a task order that requires ten $50 Walmart cards at one point and months later we may have another that requires 3,500 $10 Amazon cards. How many or which type of cards that will be required throughout the year may vary.

Last year, we spent about $157,000 on the purchase of gift cards, but there is no guarantee that it will be the same year to year. I can only guarantee the first order. Although it may change, at this time we expect the first order to be for three research projects, so there will be three separate purchase order numbers on one delivery order.

The first order should be similar to this:

This is our first year trying to put an Indefinite Delivery/Indefinite Quantity (IDIQ) contract in place. Last year, we had multiple purchase orders for Walmart & Amazon gift cards, including 36C24123P1129 ($45,057), 36C24123P0411 ($224), 36C24123P0290 ($2,266), 36C24123P0347 ($2,575), 36C24123P0443 ($74,547), 36C24123P0237 ($9,543), 36C24123P0973 ($3,269), 36C24123P1153 ($9,359). These went to Aurostar Corp of Fremont, CA, & MIH Management Solutions of Las Vegas, NV.

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Amendment to a Previous Combined Solicitation