36C24124Q0269.docx

SUBJECT*

Pharmacy Cleanroom Cleaning Services

GENERAL INFORMATION

SET-ASIDE

VAMC Connecticut

950 Campbell Ave West Haven CT 06516

POINT OF CONTACT*

Contract Specialist Jerry Choinski Jerry.Choinski@va.gov 203-932-5711

PLACE OF PERFORMANCE

215 N Main Street

White River Junction VT

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

This is a Sources Sought notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses submitted in response to this Source Sought notice. Respondents will not be notified of the results of the evaluation.

If a solicitation is issued it shall be announced at a later date, and all interest parties must response to that solicitation announcement separately. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 561720 (Janitorial Services) with a size standard $22 million. The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1) is seeking to identify any vendor capable of providing VAMC White River Junction all necessary equipment, tools, and supporting materials to successfully support the cleaning and disinfection of the VA WRJ Healthcare pharmaceutical compounding spaces at VAVT WRJ campus. VAVT White River Junction Pharmacy Department will provide the garbing and personal protective equipment (PPE) used during cleaning that is typically used by our technicians (gowns, face masks, shoe covers, head covers, non-sterile gloves). Any additional PPE that the VA does not normally provide to its compounding staff should be provided by the contracting company. All services shall be performed in accordance with the terms and conditions specified in this solicitation and in compliance with the statement of work. All cleaning will be done when no sterile compounding is taking place. All company servicemen shall have their name and their company's name indicated on their uniform or a name badge, so they are easily recognizable as a contractor employee. In cases when contractor has two or more employees reporting to work, under this contract one of these employees shall be designated as a supervisor/foreman. The supervisor shall be fully knowledgeable of the location and work site to perform cleaning of the space used for sterile compounding. Procurement will be for VAMC White River Junction per the Performance Work Statement (PWS) below.

This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are encouraged to submit information relative to their capabilities to fulfill this requirement, in the form of a statement that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer’s review of the market base, for acquisition planning, size determination, and procurement strategy.

Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by 17:00 EST, 18th of March 2024. All responses under this Sources Sought Notice must be emailed to Jerry.Choinski@va.gov with Sources Sought #36C24124Q0269 in the subject line. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Interested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format.

Attachment 1 Sources Sought Worksheet

QUALIFICATION INFORMATION:

Company / Institute Name: _______________________________________________________ Address: ______________________________________________________________________ Phone Number: ________________________________________________________________ Point of Contact: _______________________________________________________________ E-mail Address: ________________________________________________________________ Unique Entity Identifier (UEI) #: ___________________________________________________ CAGE Code: __________________________________________________________________ SAM Registered: (Y / N) Other available contract vehicles applicable to this sources sought (GSA/FSS/NASA SEWP/ETC): __________________________________________________________________

SOCIO-ECONOMIC STATUS:

VIP Verified SDVOSB: (Y / N) VIP Verified VOSB: (Y / N) 8(a): (Y / N) HUBZone: (Y / N) Economically Disadvantaged Women-Owned Small Business: (Y / N) Women-Owned Small Business: (Y / N) Small Business: (Y / N) NOTE: Respondent claiming SDVOSB and VOSB status shall be registered and Center for Veterans Enterprise (CVE) verified in VetBiz Registry www.vetbiz.gov.

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION.

CAPABILITY STATEMENT:

Provide a brief capability and interest in providing the service as listed in Attachment 2 Statement of Work with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal, or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company’s ability to provide the services outlined in the SOW. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation.

Statement of Work General The contractor shall provide all necessary chemicals, equipment, tools, garb, and supporting materials to successfully support the VAMC White River Junction Compounding USP 797 cleanroom spaces at 215 North Main Street, White River Junction, VT. All services shall be performed in accordance with the terms and conditions specified in this solicitation and in compliance with the statement of work. The contract will cover a minimum of twelve (12) months from start date with the potential for four option years.

The contractor must be regularly established in the business, the contractor must be able to provide primary services under the condition of scope of work, in the judgment of the Contracting Officer, are financially responsible, and show evidence of their reliability, ability, experience, facilities and personnel directly employed or supervised by them to render prompt, detailed service in accordance with USP Chapter 797, and satisfactory standards. The Contractor shall be licensed by the State or local health authority in those localities where licenses are required.

The contractor and their personnel shall be familiar with all USP 797 and upcoming USP 800 guidelines for cleaning and decontamination for the performance of work under this contract. The contractor performing cleaning should be knowledgeable in USP 797 requirements and capable of improving the site’s cleanroom practice through disinfection techniques that meet USP 797 guidelines. Each servicemen designated by the Contractor to perform work under this contract shall be cleared for access through restricted areas of customer’s facilities. The Contractor shall conform to all Federal, State, VA and local regulations governing the servicing and compliance USP Chapter 797 and use of approved chemicals and equipment. The contractor must provide documentation to the Contracting Officer prior to performing any work under the contract. All chemical (SDS) or control substance used to perform service must be submitted and filed with the Contracting Officer’s Representative (COR). The contractor shall demonstrate competency in compliance with industry standards for USP 797. Contractor servicemen must be trained in disinfection of Ante & Clean Rooms (ISO 7/8).

All contractor servicemen shall have their name and the contractor’s name indicated on their uniform or a name badge at all times so they are easily recognizable as a contractor employee. In cases when contractor has two or more employees reporting to work, under this contract one of these employees’ shall be designated as a supervisor/foreman. The supervisor shall be fully knowledgeable of the location and work site to perform USP sterile cleaning. On each visit the contractor servicemen shall report to the COR or his designee prior to performing services.

Description of Services:

Clean Room Cleaning (Sterile Maintenance) Cleanroom Cleaning Services must comply with industry standards and USP Chapter 797. This is a highlevel decontamination service. Cleaning will be performed in Pharmacy compounding spaces as follows:

1. Total number of rooms to be cleaned – 4 rooms, all 4 rooms require cleaning:

a. Anteroom (Room # 236 E),

b. Chemo anteroom (Room # 236 G)

c. Chemo hood room (Room # 236 H)

d. IV compounding room (Room # 236 F).

2. Total square footage of the surfaces to be cleaned.

a. See below, for chart diagram.

b. Width is 12’9” and length is 24’6” x 12’ walls

c. Approximately 3,764 square feet (total).

The required cleaning is to be performed once per month during normal business hours, Monday through Friday (Excluding Federal Holidays). Cleaning will typically be performed between 1:00 pm and 4:30 pm (after morning compounding is completed).

The contractor must log in when reporting into pharmacy cleanroom to perform service and log out after service is conducted. All personal servicing VAMC White Rive Junction must complete appropriate clearance through the VAMCsecurity process. The contractor’s workers must be on White River Junction VAMC access roster prior to entering Pharmacy Compounding space.

The triple top down cleaning work and services will include the following:

1. Monthly ( Once a Month during normal business hours) Cleaning of Ante Rooms, IV Prep & Chemo Rooms:

a. Empty and Wash all trash receptacles, replace liners, and remove to designated areas.

b. Clean and sanitize Ceilings with a Rotation of Agents which consist of Vesphene, LPH, Sporklenz (or Peridox).

c. Clean and sanitize Walls with a Rotation of Agents which consist of Vespene, LPH, Sporklenz (or Peridox).

d. Clean and sanitize Floors with a Rotation of Agents which consist of Vespene, LPH, Sporklenz (or Peridox).

e. Clean and sanitize designated surfaces including Benches, carts and exterior of hoods w/ IPA and Cleanroom Wipes.

f. Clean all doors and glass windows with IPA and D/I Water.

g. Clean and sanitize all bins and shelves with IPA.

h. The mopping system used must be USP 797 compliant.

SPECIAL INSTRUCTIONS: CHEMICAL ROTATION/REQUIRMENTS:

A triple top down cleaning consists of a rotation of Vespene, LPH, Sporklenz (or Peridox) will be performed on every monthly cleaning.

Cleaning includes two biosafety cabinets, currently at WRJ our USP 797 clean room contains a biosafety cabinet for compounding chemo/hazardous drugs in a negative pressure room and non‐hazardous IV’s are compounded in a positive pressure environment. Both cabinets are located in the interior of the USP 797 clean room environment.

Cleanrooms should be treated similarly to the operating rooms. The wiping or mopping material should be cleanroom‐rated and a non‐ionic or cationic detergent (to control static) with distilled water is recommended.

All cleaning is to be performed by trained personnel using the contractor’s equipment, chemicals and supplies. The contractor will mix all chemicals fresh on site and utilize a monthly cleaning Log book kept on site.

All specifications are required by VA pharmacy policy and USP 797 clean room regulations and upcoming USP 800 recommendations.

Note: If it is determined that additional cleaning is needed due to results of Environmental Monitoring, notify the COR, provide an estimate for the additional scope and do not proceed without Contracting Officer approval.

Contractor Quality Control and Assurance Requirements:

The Contractor will be required to provide their Quality Control and Assurance program. This program shall detail all steps required to maintain and continuously provide a clean room environment in accordance with published criteria for USP 797 Sterile Compounding areas.