36C24124Q0206.docx

Special Notice Special Notice

GENERAL INFORMATION

Network Contracting Office 1

200 Springs Road Bedford MA 01730

POINT OF CONTACT*

Contracting Specialist Manasés Cabrera manases.cabrera@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

This notice is being published in accordance with Federal Acquisition Regulation (FAR) Part 5.101(a)(2) requiring the dissemination of information on proposed contract actions. This is a notice of intent to award a sole-source contract pursuant to 10 U.S.C 2304 (C)(1), as implemented by FAR 6.302-1(a)(2) and 6.301-1(c), only one responsible source and no other supplies or services will satisfy agency requirements, and brand-name descriptions.

The Department of Veterans Affairs Medical Center located at 830 Chalkstone Ave, Providence, RI 02908-4734 has a requirement for a Spectrum Dynamics D-SPECT® CARDIAC SCANNER Service Plan.

The Government intends to award a firm-fixed-price sole source contract.

A determination by the Government not to compete with this proposed contract based upon responses to this notice is solely within the discretion of the Government. this notice of intent is not a request for competitive proposals. This is a written notice to inform the public of the Governments intent to award on a sole source basis.

Interested parties may identify their interest and capability to respond to the requirement. Any response to this notice must show clear and convincing evidence that competition will be advantageous to the Government.

Please contact Manasés Cabrera, Contracting Specialist with the responses or questions regarding this requirement at manases.cabrera@va.gov.

This notice will close on January 8, 2024, at 4:30 PM Eastern Standard Time (EST)

Statement Of Work Spectrum Dynamics Medical Inc.

Vendor to provide parts, required co-op advanced customer service plan on the System located at the Providence VA Medical Center.

System

D-SPECT® CARDIAC SCANNER SER0029

(1) Summary: This service contract shall include parts, co-op advanced customer service on the system listed above. This service contract will help to increase the uptime of the system while eliminating the need to request first-response service from the vendor. This Diagnostic Radiology system directly impacts patient care services and by requesting this preventative maintenance service, we will provide the best value to the patients.

(2) All equipment shall be maintained in proper operating condition as specified by the manufacturer. Vendor must have proven access to original equipment, manufacturers (OEM) parts manuals and schematics to perform the service. Vendors must provide their own EOM manuals and schematics, which must be available on site at time of service. All defective parts replaced become the property of the vendor. With the following exceptions.

Parts and subsystems that need to be replaced containing PHI will be performed as follows:

· All media (e.g., Hard drives) containing PHI will remain property of the VA.

· They will be removed from subsystem with Healthcare Technology Management Staff Member present and secured by Healthcare Technology Management.

· Healthcare Technology Management will identify media with equipment ID number for documentation.

· Healthcare Technology Management will transport Media to Field Ops for disposal.

· Vendor Personnel exposed to PHI will abide to signed BAA with the Department of Veterans Affairs – Veterans Health Administration

(3) TASK FREQUENCY AND INSTRUCTIONS: Service coverage from 8:00 AM - 5:00 PM M-F. Parts shall receive priority delivery. (Excluding Federal holidays)

(4) Response Time: Contractor shall provide phone call back by a qualified technician within one hour of service request for telephone support. On-site response by a qualified technician within 8 hours at time deemed by Vendor that onsite support is needed at a reduced rate of $200/hr. Contractor will report to Healthcare Technology Management upon arrival.

(5) Qualification of Vendor: Vendor will provide documentation of substantial experience working on the identified make and model instrument. This documentation shall specifically include individuals who will work on the systems. Contracting Officer reserves the right to request factory training certificates from vendor personnel for servicing equipment under contract to determine qualification of responsibility.

(6) Specifications of Work: Contractor will follow manufacturer’s recommendations for preventive maintenance, repair calibration and modifications, including use of diagnostic software where applicable. Replacement software will include all site-specific adaptation present in originally delivered software.

(7) Guaranteed Uptime: A guaranteed uptime 98% - Measured from time SD service call initiated to perform service. Does not include downtime for service provided by Healthcare Technology Management.

(8) Updates: Vendor will provide all software and hardware updates of covered system upon release, at no additional cost to the Government throughout the life of this contract.

(9) Documentation Requirements: Field Service Reports shall be provided at the time of the service call, must be signed by the Service Engineer, and filed with the Healthcare Technology Management Service. Summary (or duplicate copies) of field service reports must be included with the invoices. Field service reports shall include written evidence of performance of all procedures and tests as required by the manufacturer. They shall include itemized parts and labor.

(10) Services and parts not covered by contract: Contracting Officer or Contracting Officer’s COR authorization for any work or parts outside the scope of this contract must be received prior to performance of work or payment will not be authorized. Parts required that are not covered by contract will be purchased by the VA and installed under the terms of the contract. Healthcare Technology Management will generate a separate Purchase Order when Service labor is required at reduced rate when it is applicable.

(11) Safety Measures: Vendor will comply with all pertinent Federal Government/HIPAA/OSHA safety regulations, regarding to safeguarding patient information, during the handling of patient information containing hardware.

Special Notice