36C24124Q0080.docx

SUBJECT*

Manchester shredding. 1/1/2024 - 12/31/2024.

GENERAL INFORMATION

SET-ASIDE

VAMC Togus

1 VA Center Augusta ME 04330

POINT OF CONTACT*

Contract Specialist Ian Herrick Ian.Herrick@va.gov 207-623-8411 x6395

PLACE OF PERFORMANCE

718 Smyth Road

Manchester NH

ADDITIONAL INFORMATION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

THIS IS NOT A REQUEST FOR QUOTE. It is not to be construed as a commitment by the Government to issue a solicitation or ultimately award a contract. Responses will not be considered as quotes, nor will any award be made as a result of this Sources Sought. Any information provided by businesses to the Government is strictly voluntary. The Government will NOT be responsible for any costs incurred by interested businesses responding to this Sources Sought. The purpose of this notice is to conduct market research only.

Description of Requirement:

DOCUMENT DESTRUCTION-SHREDDING SERVICES

SUMMARY

This contract is for on-site shredding and disposal of paper materials. This contract shall be effective from January 1, 2024 through December 31, 2024. This agreement may be extended for 4 option years at the request of the Government.

SCOPE OF WOR

The US Department of Veterans Affairs, VA Manchester Healthcare System intends to use the services of a contractor to provide document destruction services.

a. The contractor shall provide all labor and equipment and shall be responsible for disposing of shredded materials. Shredding must be witnessed by a federal employee authorized to witness destruction of sensitive materials.

b. Contractor is responsible for maintaining liability insurance for the duration of the contract and for following all pertinent federal and state regulations with regards to destruction of classified medical documentation.

c. While on VA Manchester healthcare facility premises, Contractor personnel must wear a common uniform or identification with the contractor's name printed in neat and professional manner to be easily visible and readable. All vehicles/trucks utilized for Document Destruction/Shredding Services must be properly identified with contractor name. Collection containers should not include contractor contact information.

d. The contractor will provide the services identified in this contract between the hours of 8:00 AM and 4:30 PM, Monday through Friday.

e. The contractor will provide a schedule for paper shredding for one (1) main campus, four (4) Community Based Outpatient Clinics (CBOC's), and one (1) VA leased space called the Brady Sullivan building.

f.

Prior Government contract work is not required to submit a response under this Sources Sought synopsis. The intent of the project is to award a firm fixed price purchase order agreement for one base year and four possible option years. The limitations of subcontracting will apply to any potential contract. The NAICS Code is 561990 and the size standard is $14.5 million. This notice is published to conduct market research to determine if there are any capable small businesses that can perform this requirement to warrant a solicitation small business set-aside. Registration for any SD/VOSB’s interested may be accomplished at https://www.vip.vetbiz.va.gov/. All SD/VOSB interested firms must be registered in VETBIZ.GOV and Verified by VA CVE and registered in SAM to be eligible for award of Government contracts.

Interested parties responding to this Sources Sought shall submit the following information at a minimum: (1) company name and address, point of contact with phone number, and DUNS number; (2) documentation relating to technical capability of performance for requirements to include references with current point of contact and phone number); (3) companies seeking preference based on being a veteran owned business concern must provide proof of registration in the VA Vet Biz.

The response date to this notice is 11/10/2023 at 4:00 PM EST. This market research is for informational and planning purposes only. This is not a solicitation and does not obligate the Government to issue a solicitation. Please be advised the Government will not pay any costs for responses and information submitted. Electronic submissions are acceptable via Ian.Herrick@va.gov. RESULTS INFORMATION: Respondents will not be notified of the results of the evaluation. Firms responding to this notice who fail to provide ALL of the required information requested, will not be used to help the Government make the acquisition decision, which is the intent of this notice.