36C24124Q0018.docx

Special Notice Special Notice

GENERAL INFORMATION

Network Contracting Office 1

950 Campbell Avenue West Haven CT 06516

POINT OF CONTACT*

Contract Specialist Divianna Mathurin divianna.mathurin@va.gov 914-325-3258

ADDITIONAL INFORMATION

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NOTICE OF THE INTENT TO SOLE SOURCE TO – HILL-ROM COMPANY, INC., 1069 STATE RT 46 E, BATESVILLE, IN 47006, UNITED STATES. Response Due Date: November 20, 2023, by 10:00AM (EST) NOTICE OF THE INTENT TO SOLE SOURCE SYNOPSIS Network Contract Office 1, Procurement Office East on behalf of The Department of Veterans Affairs, Bedford VA Medical Center located at 200 Springs Road, Bedford, MA 01730-1114 intends to award a firm-fixed FSS contract off 36F79721D0160 with a base plus (4) option years to HILL-ROM COMPANY, INC. to provide bed and mattress rentals. The proposed procurement is for products for which the Government intends to solicit and negotiate with only one source under the authority of FAR 808.405-6 -- Limiting sources. 41 U.S.C. 3304(a)(1). The North American Industry Classification System code (NAICS) for this requirement is 339113. All responsible sources that feel they should be considered qualified to provide the above-mentioned products may submit a response to this notice (by the response due date shown above) to Divianna.Mathurin@va.gov . The information provided shall include detailed (and relevant) documentation to allow the government to perform adequate market research and make a proper determination. A determination by the government not to compete this proposed requirement based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. THIS IS NOT A REQUEST FOR COMPETITIVE PROPOSALS. THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. REQUESTS FOR A SOLICITATION WILL NOT RECEIVE A RESPONSE.

DEPARTMENT OF VETERANS AFFAIRS

FAR 8 – Justification for Limiting Sources (LSJ) For Limiting Sources (<SAT)

Acquisition Plan Action ID: 36C241-23-AP-5255

1. Contracting Activity: Network Contracting Office 1, Regional Procurement Office East on behalf of Department of Veterans Affairs, VISN 1, Bedford VA Medical Center, 200 Springs Road, Bedford, MA 01730-1114. Funding 518-24-1-7778-0001.

2. Description of Action: This is a new, sole source requirement. The Contract Activity is looking to acquire Hill-Rom bed rentals that are proprietary to OEM LB Hill-Rom through the FSS contract listed below.

Order against: |X| FSS Contract Number: 36F79721D0160

3. Description of Supplies or Services:

The estimated value of the proposed action is ___________.

This will be a new FSS order against contract 36F79721D0160, under Schedule 65 II A: Medical Equipment and Supplies, and SIN A-69: Beds and Mattresses, and A-74: Flotation Pads/Mattresses for Therapy. The type of beds to be covered in this new annual rental contract with Hill-Rom will primarily be for Specialty Wound Care. This annual rental agreement will provide a large variety of specialty mattresses to accompany the bed rentals designated for wound care. Hill-Rom offers flexibility in its rentals which helps facilitate the varying types of wound care. The unique product type of bed rental provided by Hillrom primarily specialty wound care and bariatric beds for therapeutic benefit of the Veteran patients in active treatment areas. Normally these beds are rented in Standard and Bariatric frames when requested, however, Hillrom also rents a large variety of specialty mattresses that are designed to support wound care. Each wound is treated on an individual therapeutic basis as determined by diagnostic staff and supported by the appropriate mattress and bed that is most uniquely beneficial for the patient. Hillrom allows for this therapeutic treatment flexibility and can be most beneficial for for rental and treatment requirements.

4. Authority:

Order Against FSS: Authority of the Multiple Award Schedule Program, Title III of the Federal Property and Administrative Services Act of 1949 (41 USC 251, et seq.); Title 40 USC 501, Services for Executive Agencies; and Section 803 of the National Defense Authorization Act of 2002 (PL 107-107) and implemented by FAR 8.405-6. Mark the applicable exception:

|X| Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; (FAR 8.405-6(a)(1)(i)(B));

5. Rationale/explanation to support cited authority: The Contract Activity queried Government-wide databases of contracts and other procurement instruments which included VetCert, FPDS, SBA DSBS, GSA e-Library, and NAC. The Contracting Activity conducted its first search on VetCert using NAICS 339113 generated 880 broad results, however none are able to provide rentals of these beds. GSA search using keyword “Hillrom” returned one result, manufacturer LB Hill-Rom Company, Inc. under FSS contract 36F79721D0160. SBA DSBS search using NAICS 339113 and keyword “Hillrom” generated 0 profiles matching that criterion. FPDS search using keyword “Hill-Rom Bed Rentals” under “Contracting Office 01” yielded 24 contract actions one of which includes the previous acquisition of these beds under PO 36F79721D0160 36C24122N0046 to Bedford VAMC. NAC search under contract number 36F79721D0160 yielded 265 records, 37 of which included the daily bed rentals being acquired. Last search was on VetBiz using NAICS 339113 along with keyword “Hillrom” borne 1 organization, SDVOSB Electra-Med Corporation, who is not authorized to provide Hillrom rentals or leases. All market research leads to OEM LB Hill-Rom Company, Inc. being the only source for these bed rentals for Bedford VA Medical Center. A sole source letter has been provided by the OEM and will be retained in the purchase order documentation. An Intent to sole source notice will be published to Contract Opportunities.

6. Note that this determination satisfies the requirements of FAR 8.405-6. The requirement to prepare a written justification IAW FAR 6.303 does not apply to Federal Supply Schedules.

Special Notice