36C24123R0088.docx

36C24123R0088

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212

-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

523-23-2-9815-0038 36C24123R0088 Sterling Mathews 207 623-8411 ext 2240 04-10-2023 10:00

EDT

Regional Procurement office East Network Contracting Office 1 Contracting Office (90C) 1 VA Center Augusta ME 04330 X X 812930 $41.5 Million N/A X Department of Veterans Affairs Jamaica Plain VAMC 150 South Huntington Ave Boston MA 02130 Regional Procurement office East Network Contracting Office 1 Contracting Office (90C) 1 VA Center Augusta ME 04330

Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp P.O. Box 149971 Austin TX 78714-9971 See CONTINUATION Page This solicitation is for a Non-Personal Service contract for Valet Parking Services at the Jamaica Plain Campus of the VA Boston Healthcare System The Government intends to award a firm fixed-price contract with one base year plus four option years. Contractor shall provide all necessary personnel, supervision, labor, equip-ment, materials, licenses, and certifications necessary to provide this service pursuant to the Performance Work State-ment described herein.

THE PERFORMANCE AREA FOR THIS CONTRACT IS CURRENTLY UNDER

CONSTRUCTION. CONSTRUCTION IS PROJECTED TO BE COMPLETED

IN JULY 2023

The following Wage Determination applies:

WD 2015-4047 rev 22 See CONTINUATION Page X X X Sterling Mathews

VA-VHA-RPOE-2022-333915

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C241 Regional Procurement office East Network Contracting Office 1 Contracting Office (90C) 1 VA Center Augusta ME 04330

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

http://www.fsc.va.gov/einvoice.asp ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PERFORMANCE WORK STATEMENT

General Information

BACKGROUND

VA Boston Healthcare System (VABHS) – 150 S. Huntington Ave, 02130, has a requirement for Valet Parking due to the distance from parking lots to the main hospital. To increase patient satisfaction with our Medical Center, Valet Parking Services are provided to assist al Veterans with obtaining entrance to their healthcare as well as provide comfortable parking for their family members and visitors to hereby increase overall patient and guest satisfaction.

SCOPE OF WORK

VABHS (Boston, MA) has a requirement for Valet Parking to alleviate the parking problems experienced by Veteran patients and patient visitors at the facility. This is due to distance of available parking in relation to the hospital Main entrance. The contractor shall be completely liable and responsible for ticketing, securing keys, parking, delivery, and directing certain valet vehicles to and from the valet greeting area, for the period specified in accordance with all terms, conditions, schedules, provisions, and requirements of this performance work statement and contract. The contractor will be required to assess the current VA parking situation and take into consideration all provided government space and equipment as described herein.

The contractor shall operate from the hospital main entrance driveway where contractor employees shall offer valet parking to Veteran patients who show patient identification and for patient visitors. Based on current operations, it is estimated that the Contractor will be required to park and/or provide assistance in parking up to approximately 250 cars per day. The parking area between the Huntington House and S. Huntington Ave. The total number of parking spaces available would be adjusted based upon demand. It is expected that the vendor will efficiently utilize the entire designated parking area, to include the roadway within the area, in order to achieve additional parking capacity on property. The contractor is needed to park and/or provide assistance in parking to Veteran patients and patient visitors, five days per week (Monday – Friday) between the hours of 07:00 to 18:00 EST.

All parking attendants will provide excellent customer service demonstrating courtesy, kindness, and a caring demeanor. Parking patrons will be treated courteously and with respect at all times. Valets will maintain the appearance of the entrance by sweeping the area and keeping clear of any trash and debris generated by the valet services. Parking attendants will drive safely, slowly, and cautiously, paying attention to pedestrian traffic. Parking attendants may assist in removing of wheelchairs, carts, canes, or other items from the vehicle at the request of Parking Patrons.

The Contractor will be in control of where all vehicles are parked in order to maximize the space available and facilitate smooth operations. All attendant parked vehicles will be locked and secured. Driver’s keys will be appropriately secured at the valet booth. Contractor shall be responsible for any lost keys and damage caused by their employees, to any of the vehicles as further defined herein.

It is the Contractor’s responsibility to screen out employees, volunteers, and vendors from using the valet parking services. Contractor shall be responsible to direct vehicles, which may be self- parked to a parking location on premises.

The Contractor shall be responsible for parking control and monitoring designated parking area(s). In the event of any emergency or if an individual requires assistance (i.e., injured or stranded persons) the Contractor shall immediately notify the VA Police of the situation.

Upon award, the contractor shall be required to implement their proposed plan and carry it out on a day-to- day basis for the duration of the contract. The contractor shall have thirty (30) calendar days after this contract is awarded in which to set up operations, finalize staff requirements (including Government-administered background investigations), etc. At the end of this thirty (30) day period, at the latest, full operations are to begin.

Construction projects, as yet undetermined, may impact the valet parking operation during the term of any contract resulting from this solicitation.

The Contracting Officer may schedule a post-award performance conference with the Contractor, if deemed necessary, for contract orientation purposes.

CONTRACTOR REQUIREMENTS

Contractor Personnel Project Manager. The contractor must provide a project manager who is responsible for the performance of the work. The name of this person, and an alternate(s) who must act for the contractor when the manager is absent, must be designated in writing to the contracting officer.

The project manager or alternate must have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The project manager or alternate must be available during normal business hours within 30 minutes to meet with government personnel (designated by the contracting officer) to discuss problem areas. After normal business hours, the manager or alternate must be available within four hours. The project manager and alternate(s) must be able to read, write, speak, and understand English fluently.

On-Site Supervisor. The contractor shall provide adequate on-site supervision at all times. The on-site supervisor is responsible for all on-site personnel employed by the contractor. The name of this person, and an alternate(s) who must act for the contractor when the supervisor is absent, must be designated in writing to the contracting officer. The supervisor and alternate(s) must be able to read, write, speak, and understand English.

Parking Attendant. The Contractor shall provide adequate number of personnel to ensure compliance with the contract and performance requirements summary. The parking attendants must be able to read, write, speak, and understand English.

Contractor Employees and Conduct The contractor must not employ persons for work on this contract if such employee is considered by the contracting officer to be a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

The contractor must not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest.

Contractor personnel must present a neat appearance and be easily recognized as contractor employees. See Section 4.2 Contractor Furnished Items- Specific Items for uniform requirements.

Smoking is not permitted within or around the VA facility grounds.

Cell phone use shall not be permitted while parking vehicles or during scheduled work hours.

Valet parking personnel are permitted to park up to two personal or company owned vehicles on site within the designated valet parking lot area if spaces are available. Vehicles must be removed when valet parking operations have concluded for the day.

Contractor's employees are restricted from accepting tips of any kind. A “NO TIPPING” sign will be furnished and installed by the Contractor. No tipping will be strictly enforced. Contractor’s employees are restricted from accepting tips of any kind.

The Contractor agrees to permanently remove any member of its parking staff from performing work associated with this contract, if at the sole discretion of the VA, the employee poses a health and safety risk to any patient or individual requiring services or if the COR disapproves of the conduct due to interferences with the business or operation of the PVAMC.

Security Requirements The Office of Security and Law Enforcement provides Department-wide policy on the assignment of appropriate position sensitivity designations associated with Department of Veterans Affairs positions involving national security and public trust responsibilities, and on the level of background investigations required for applicants for, and incumbents of, those positions. In addition to VA employees, the policy and investigative requirements shall be applicable to Contractor personnel, in accordance with HSPD-12, FIPS 201, VA & VHA 0710 series documents.

The A&A requirements do not apply; therefore, a Security Accreditation Package is not required.

The COR shall facilitate the background check process for the Contractor and Contractor Employee. A Contractor Employee shall not perform any contract work (except for any other required orientation and training that does not require access to a VA computer system) until fingerprinting is completed by the local Human Resources Management Service. Fingerprinting should take place on the first day that a Contractor Employee enters on duty.

If the SAC identifies “potentially actionable issues” in connection with a Contractor Employee and it is determined that the Contractor Employee needs to be removed, the Contracting Officer shall notify the Contractor and the Contractor shall immediately remove that Employee from contract work. The removal of the Employee shall not excuse any failure to meet contract requirements.

The cost for such investigation shall be borne by the Contractor, either in advance or as reimbursement to the Government. The level of sensitivity shall be determined by the Government on the basis of the type of access required. The level of sensitivity shall determine the depth of the investigation and the cost thereof. The level of screening for this contract is: Special Agency Check (SAC). At this time, the current estimated cost for such investigations is as follows:

LEVEL OF SENSITIVITY

BACKGROUND INVESTIGATION LEVEL

APPROXIMATE COST

The Contractor shall be required to furnish all applicable employee information required to conduct the investigation, such as, but not limited to, the name, address, date of birth, place of birth, occupation, and social security number of Contractor personnel. The VA shall provide all the necessary instructions and guidance for submission of the documents required to conduct the background investigation. High risk background investigations may not be required for contractor personnel who will not be required to access VA computer systems nor gain access to sensitive materials.

Employee Training & Licensure The VA Medical center will provide orientation training on VA policies and procedures. All parking attendants shall be required to attend a facility orientation program on fire and safety, health, HIPPA, Disaster procedures, reporting, contractor appearance and emergency procedures on a mutually agreed date. The initial training will be scheduled at a post award meeting to be conducted on a mutually agreeable date. Training for valet attendants hired thereafter will conduct within 30 days following issuance of the VA Medical Center identification badge. (Note: The 30-day rules apply to all Valet Attendants hired after initial program implementation.)

All contracted parking attendants must possess and maintain a valid driver’s license from the employee’s state of residence, be a U.S. citizen, and speak fluent English.

The contractor is responsible for ensuring Contractor employees providing work under this procurement are fully trained and completely competent to perform the work. The Contractor must provide the COR with copies of all training documents which establishes the attendant’s competence to perform the required duties at the VA Medical Center.

Notwithstanding other contract requirements, upon request of the Contracting Officer, the Contractor will remove any contractor employee who does not comply with the requirements of this procurement, including orientation requirements and/or meeting competency requirements for the work being performed. The contractor is required to provide customer service training to contractor employees providing services under this procurement.

Contractor Insurance and Liability Contractor shall be required to provide and maintain insurance on all services and employees who will be providing services under this procurement. Insurance shall include but not be limited to the minimum amounts stated in this solicitation in accordance with the FAR regulations including FAR 52.228-5, Insurance-Work on a Government installation, and VAAR 852.228-71, Indemnification, and Insurance. Supplemental insurance requirements are as follows:

a. General Liability (Any Auto): $500,000 per occurrences.

b. Automobile Liability: $200,000 per person; $500,000 per occurrences for bodily injury and $20,000 per occurrence for property damage.

Workers’ compensation and employer’s liability: Contractors are required to comply with applicable Federal and State worker’s compensation and occupational disease statutes. Anticipated amount is $100,000 Workers Compensation Each Accident and Each Employee/Valet and $500, 000 Workers Compensation Disease- Policy Limit or maximum allowed for the services being performed by law. Employer’s liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers.

The contractor must provide the Contracting Officer insurance certificate(s) evidencing the required minimum coverage’s prior to commencing work under this contract. The Department of Veterans Affairs shall also be named as an additional insured on the above and the insurance must be maintained during the entire performance of the contract. The policy to provide that the VAMC will be notified at least thirty (3) days prior to any cancellation or reduction of coverage. As noted herein, the Contractor shall be held responsible for any and all claims or damages caused during the performance of the Contractor’s services.

Any claims or damages or missing/stolen property involving customers vehicles will be the responsibility of the contractor. The VA assumes no responsibility for any damage to the patron’s vehicles caused during the performance of the Contractor’s services or for any such claims. All contract employees must be covered by fidelity bonding. Contractor shall be held completely responsible for lost keys and any costs associated with the same. All customer claims shall be directed to and handled by the supervising contractor who will immediately notify the COR Corrective actions to resolve all claims shall commence immediately. All claims shall be settled within fourteen (14) working days unless extenuating circumstances warrant additional time and is authorized by the Contracting Officer. Failure to do so may result in the withholding of payments.

QUALITY CONTROL

The Contractor shall be responsible for complying with all appropriate regulations and guidelines of the Joint Commission (JC), Occupational Safety and Health Administration (OSHA), Department of Transportation, and/or any other pertinent federal, state, and local policies relating to the herein mentioned work or Valet Services, as well as the requirements set forth elsewhere in this contract. The Contractor shall provide adequate on-site supervision at all times in order to achieve quality assurance and to handle all customer concerns and parking incidents.

Quality Control Plan The contractor must provide a quality control plan to the contracting officer for acceptance not later than the pre-performance conference. The contracting officer will notify the contractor of acceptance or required modifications to the plan before the contract start date. The contractor must make appropriate modifications and obtain acceptance of the plan by the contracting officer before the contract start date. The plan must include:

a. A description of the inspection system to cover all services listed on the performance requirements summary (PRS). The description must include specifics as to the requirements to be inspected on both a scheduled and unscheduled basis, as well as frequency of inspections to ensure contract compliance. Additionally, control procedures for keys must be included.

b. A description of the methods to be used for identifying and preventing defects in the quality of service performed.

c. A description of the records to be kept to document inspections and corrective or preventive actions taken.

Records The records of inspections must be kept and made available to the contracting officer, when requested, throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

Quality Assurance The government will evaluate the contractor’s performance under this contract. For those tasks listed on the PRS (Technical Exhibit 1), the contracting officer’s representative (COR) will follow the methods of surveillance specified in Quality Assurance Surveillance Plan (QASP). Government personnel will record all surveillance observations. When an observation indicates defective performance, the COR will require the project manager or representative at the site to initial the observation. The initialing of the observation does not necessarily constitute concurrence with the observation, only acknowledgment that he or she has been made aware of the defective performance. Government surveillance of tasks not listed in the PRS or by methods other than those listed in the PRS may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the contracting officer as a result of surveillance will be in accordance with the terms of this contract.

PHYSICAL SECURITY

The contractor must be responsible for safeguarding all property provided to the contractor. At the end of each work period, all property, equipment, and materials must be secured.

The contractor must establish and implement methods of making sure all keys issued to the contractor are not lost or misplaced and are not used by unauthorized persons.

The contractor must immediately report to the COR or contracting officer any occurrences of lost keys.

The contractor must prohibit the use of keys by any persons other than the contractor’s employees or owners. Opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas is prohibited

HOURS OF OPERATION

Normal Hours of Operation Hours of operation are 07:00 to 18:00, EST Monday through Friday, excluding Federal Holidays and any other day specifically declared by the President of the United States to be a Federal Holiday. If deemed necessary by the Government, through contract modification, the hours of operation may be periodically adjusted based upon volume and demand.

Federal Holidays Listed below are the eleven national holidays:

When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday by U.S. Government agencies. Also included would be any other day specifically declared by the President of the United States as a National Holiday.

Contractor is hereby advised that there may be special events at the Medical Center on some Federal Holidays and the Contractor will provide limited hours of operation on those days. The COR will be responsible to notify the Contractor’s supervisor as soon as possible of any special event. VA will provide the anticipated number of vehicles and request a cost proposal from the Contractor to provide these additional services. If approved, a separate purchase order will be issued to cover the agreed upon price.

DEFINITIONS AND ACRONYMS

DEFINITIONS

Contractor. A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this document refers to the prime.

Contracting Officer. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. The only individual who can legally bind the government.

Contracting Officer's Representative. An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment must be in writing and must state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Defective Performance. A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

Physical Security. Actions that prevent the loss or damage of Government property.

Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan. An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service must meet contract requirements.

Valet Parking: Refers to all services performed by the Contractor under this agreement. Customers are greeted by valet parking attendants, and the keys to customer vehicles are delivered to the attendant (except for those vehicles the deems appropriate for self-parking. See 5.3.1(a) Valet Check-in).

ACRONYMS

GOVERNMENT-FURNISHED PROPERTY & SERVICES

GOVERNMENT FURNISHED Real PROPERTY Government property has been inspected for compliance with the Occupational Safety and Health Act (OSHA). No hazards have been identified for which workarounds have been established. Should a hazard be subsequently identified, the government will correct OSHA hazards according to government developed and approved plans of abatement considering safety and health priorities. The fact that no such conditions have been identified does not warrant or guarantee that no possible hazard exists, or that work-around procedures will not be necessary or that the property as furnished will be adequate to meet the responsibilities of the contractor. Compliance with the OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor. Further, the government will assume no liability or responsibility for the contractor’s compliance or noncompliance with such requirements. No alterations to the property must be made without specific written permission from the contracting officer. In the case of alterations necessary for compliance with the OSHA, such permission must not be unreasonably withheld. The contractor must return the property to the government in the same condition as received, fair wear and tear and approved modifications excepted. The property must only be used in performance of this contract. Contractor assigned work areas include:

Assigned Valet Parking Lots - between the Huntington House and S. Huntington Ave

The Government will provide suitable storage area near the Main Hospital Entrance area for signs, wheelchair, etc., to meet daily operational needs.

Any government equipment furnished which is damaged or lost will be replaced by the Contractor to the satisfaction of the VA at no additional cost to the government. All VA furnished equipment must be returned to the COR in good condition as issued prior to the release of the final payment.

GOVERNMENT FURNISHED SERVICES

The VA will provide snow removal services in the parking areas involved in this contract. The Contractor will notify the VA of any areas that may pose a safety hazard to patients, employees and visitors.

CONTRACTOR-FURNISHED ITEMS AND SERVICES

GENERAL INFORMATION

Except for those items or services specifically stated in section 3 as government furnished, the contractor must furnish everything needed to perform this contract according to all its terms.

SPECIFIC ITEMS

The Contractor will provide a locking key cabinet(s) and ticket dispenser(s) to be located in the Government provided valet area as required. Exact location of the Contractor's cabinet(s) and/or booth shall be approved by the COR.

The Contractor will furnish and install all signs and supplies required for operations, for example: 3-way claim check, two-way radios if needed to communicate between its own personnel. The Contractor will provide a walkie-talkie (or similar device) to be used for communication between the Contractor and the Police Dept. Contractor shall furnish any other communication devices necessary to communicate between their own personnel, as well as, one for the VA police to allow the police to monitor activity as required. Contractor shall also provide all cones, operational supplies, or other miscellaneous items necessary to facilitate valet parking. All such supplies shall be approved by the COR prior to commencement of services.

The Contractor shall provide required signs that will clearly identify the purpose of the services for the VA patients. Signs shall be easy to read and look professional. Hand-written signs are not allowed. The COR must approve signs prior to posting for use. The valet parking signs shall be set-up each morning of operation and removed at the end of the day. A "NO TIPPING" sign will be furnished and installed by the Contractor.

The Contractor will provide uniforms to all personnel working under this contract. Uniforms will include the identification of the Contractor by company name and Employee name. Uniforms will be cleaned and pressed and will be worn at all times during performance of contract duties. All uniform types and styles must be approved by the COR and the Contractor at the Pre-orientation meeting.

SPECIFIC TASKS

GENERAL INFORMATION

The contractor must provide all management, labor, and supervision necessary to provide valet service operations. In executing the requirements of this PWS, the Contractor must satisfy the performance requirements included in this PWS and the requirements set forth in the Performance Requirements Summary PRS (Technical Exhibit 1).

Monthly status reports The contractor’s Project Manager must provide a written Monthly Status Report to the COR by the fifth day of each month covering the previous months work. Any format is acceptable, however, the report must address, as a minimum, the following: (1) number of vehicles parked per day(daily tracking summary); (2) number of vehicles parked by valet attendants based on date and time(hourly tracking); (3) outline of peak hours(by highest number of parking requests) identifying the hour period in which it occurred per weekday (M-F) and total cars parked during that time; (4) Number of first time patient visitors. (4) incidents, accidents, or special situations encountered while performing this work; (5) status or resolution of item (4); (6) problems or constraints encountered while performing this work (not involving incidents, accidents or situations encountered in item (4); (7) suggested solutions to problems or constraints encountered; and (8) status of open items from previous report.

Reports must be legible and easy to understand. Reports should be signed by the Supervisor and/or authorized representative of the Contractor. Contractor may provide for approval a sample of the types of report forms used on similar projects.

Valet Services The Contractor shall provide a sufficient number of staff in order to meet the needs of the VA and the requirements of the contract. The contractor shall be notified in advance of any special events which might cause parking problems due to many visitors to the Medical Center.

The Contractor will staff the valet parking operation as needed to ensure an effective operation, taking into consideration the busiest days and hours when establishing employee work schedules.

An effective operation is defined as; no customer waits more than 10 minutes to be valet parked or returned to the drop off/pick up location.

The Contracting Officer’s Representative (COR) will make periodic unannounced inspections to assure that the Contractor is in compliance and that the waiting times do not exceed 10 minutes. Any increase in numbers of valet parking personnel necessary in order to meet the requirement that waiting time not exceed 10 minutes will be provided at no additional cost to the Government.

Valet Check-in \ Check-out

a. Valet park vehicles for patients with appointments and patient visitors, except for those vehicles whose patients/patients; caretakers request self-parking and buses or large vans.

b. Stop vehicles requiring valet parking by the contractor’s employee designated as a greeter, who will ask the drive for patient identification (VA Patient Data Card with photo) and the estimated time of departure. If an individual is a first-time patient and therefore Patient Identification Card has not been issued, services will be provided to these individuals. However, Contractor shall maintain a record on the number of individuals who were identified as first-time patients.

c. Provide a claim check to the driver of the valeted vehicle.

d. Politely refuse valet parking to VA employees, VA volunteers, contractors and /or vendors.

e. Retrieve vehicle at the request of the vehicle owner within a timely manner.

Parking Control

a. Monitor parking and vehicles in the designated parking lots assigned to the operation.

b. Lock and secure all vehicles parked by the contractor’s parking attendants.

c. Respond to alerts or emergencies, by providing assistance to injured or stranded persons in emergency activity to the VA Police immediately.

d. Manage and control vehicles entering the designated valet parking area(s) in order to maximize space available and facilitate smooth operations.

e. Permit patients driving buses or large vans to park their own vehicles in the area deemed to be most convenient and practical to the parking operations.

f. Drive slowly and cautiously, paying attention to pedestrian traffic.

Key Control

a. Drivers’ keys shall be secured at the valet booth.

b. At the end of each workday, turn over any keys of any vehicles still on the premises after valet parking hours to the VA Police Dispatch Office located in Building 1, Room D1087, off the main lobby area. Owners of these vehicles will be directed pick up their keys at this location after 18:00EST.

c. Sign for and take possession of the keys to any vehicles not claimed overnight at the start of the next workday.

d. Report any vehicles that has not been claimed within 24 hours to the VA Police.

Customer Service

a. Promptly and courteously respond to complaints, including complaints brought to the Contractor’s attention by the Contracting Officer or Contracting Officer Representative.

b. Maintain a written record of all complaints, both written and oral showing the identity of the individual, the nature of the complaint, and the Contractor’s response. The Contractor shall permit the Government to inspect such records upon reasonable notice.

c. Assist parking patrons getting in and out of their vehicles as well as assist with removal of wheelchairs, walkers, carts and/or personal medical equipment from vehicles if requested.

d. Provide minimal assistance but do not lift or pick up patients in and out of their vehicles.

e. Treat parking patrons courteously and with respect at all times.

ATTACHMENTS

TECHNICAL EXHIBIT 1 – PERFORMANCE REQUIREMENTS SUMMARY (PRS)

Patients are not left waiting an extended period of time for their vehicle (5.3.1)

Vehicle is retrieved within 10 minutes of request at valet booth.

95%

Periodic review of valet check-in / check-out procedures.

Vehicles are not backing up the drop off area. (5.3.2)

Vehicle is parked in designated lot within 10 minutes of request at valet booth.

95%

Periodic review of parking control procedures.

Vehicles are locked and secured. (5.3.2)

All vehicles are locked and secured upon drop off in the designated parking area.

100%

Review of parking control procedures and monitoring.

Keys are locked and secured. (5.3.3)

All vehicles keys are locked and secured upon within the valet check-in area.

100%

Review of key control procedures and monitoring.

Vehicles are not abandoned in the valet area. (5.3.3)

Vehicles left for over 24 hours are reported to VA Police 100%

Review of key control procedures and monitoring.

Veteran’s and Guests are treated courteously and respectfully. (5.3.4)

Customer complaints are minimal in comparison to number of vehicles parked.

Review of written complaints

TECHNICAL EXHIBIT 2 – REQUIRED REPORTS

Quality Control Plan

Monthly, by the 5th working day of the preceding month.

Monthly, by the 5th working day of the preceding month.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

man hours for Monthly valet services for Jamaica Plain campus Contract Period: Base POP Begin: 07-01-2023 POP End: 06-30-2024

man hours for Monthly valet services for Jamaica Plain campus Contract Period: Option 1 POP Begin: 07-01-2024 POP End: 06-30-2025

man hours for Monthly valet services for Jamaica Plain campus Contract Period: Option 2 POP Begin: 03-01-2025 POP End: 06-30-2026

man hours for Monthly valet services for Jamaica Plain campus Contract Period: Option 3 POP Begin: 07-01-2026 POP End: 06-30-2027

Monthly valet services for Jamaica Plain campus Contract Period: Option 4 POP Begin: 07-01-2027 POP End: 06-30-2028

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SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

C.2 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause) C.4 52.249-4 TERMINATION FOR CONVENIENCE OF THE GOVERNMENT (SERVICES) (SHORT FORM) (APR 1984) The Contracting Officer, by written notice, may terminate this contract, in whole or in part, when it is in the Government's interest. If this contract is terminated, the Government shall be liable only for payment under the payment provisions of this contract for services rendered before the effective date of termination.

(End of Clause)

C.5 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee’s authority. A copy of the designation letter shall be furnished to the Contractor.

(End of Clause) C.6 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

[X] 852.203–70, Commercial Advertising.

[] 852.209–70, Organizational Conflicts of Interest.

[] 852.211–70, Equipment Operation and Maintenance Manuals.

[] 852.214–71, Restrictions on Alternate Item(s).

[] 852.214–72, Alternate Item(s). [Note: this is a fillable clause.] [] 852.214–73, Alternate Packaging and Packing.

[] 852.214–74, Marking of Bid Samples.

[] 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

[] 852.215–71, Evaluation Factor Commitments.

[] 852.216–71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–73, Economic Price Adjustment—State Nursing Home Care for Veterans.

[] 852.216–74, Economic Price Adjustment—Medicaid Labor Rates.

[] 852.216–75, Economic Price Adjustment—Fuel Surcharge.

[ ] 852.219–9, VA Small Business Subcontracting Plan Minimum Requirements.

[ ] 852.219–10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

[ ] 852.219–11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

[] 852.222–70, Contract Work Hours and Safety Standards—Nursing Home Care for Veterans.

[] 852.228–70, Bond Premium Adjustment.

[X] 852.228–71, Indemnification and Insurance.

[] 852.228–72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in Obtaining Bonds.

[X] 852.232–72, Electronic Submission of Payment Requests.

[X] 852.233–70, Protest Content/Alternative Dispute Resolution.

[X] 852.233–71, Alternate Protest Procedure.

[] 852.237–70, Indemnification and Medical Liability Insurance.

[] 852.246–71, Rejected Goods.

[] 852.246–72, Frozen Processed Foods.

[] 852.246–73, Noncompliance with Packaging, Packing, and/or Marking Requirements.

[] 852.270–1, Representatives of Contracting Officers.

[] 852.271–72, Time Spent by Counselee in Counseling Process.

[] 852.271–73, Use and Publication of Counseling Results.

[] 852.271–74, Inspection.

[] 852.271–75, Extension of Contract Period.

[] 852.273–70, Late Offers.

[] 852.273–71, Alternative Negotiation Techniques.

[] 852.273–72, Alternative Evaluation.

[] 852.273–73, Evaluation—Health-Care Resources.

[] 852.273–74, Award without Exchanges.

(b) All requests for quotations, solicitations, and contracts for commercial item services to be provided to beneficiaries must include the following clause:

[X] 852.237–74, Nondiscrimination in Service Delivery.

(End of Clause) C.7 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR VERIFIED SERVICE-DISABLED VETERAN OWNED SMALL BUSINESSES (NOV 2022)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a servicedisabled Veteran with…