36C24123Q1138 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 10/06/2023 518-24-1-4815-0001 Department of Veterans Affairs Network Contracting Office 1 Contracting Officer (90c) 830 Chalkstone Avenue Providence RI 02908 Mercedes Blanton, (401) 455-4904 or Mercedes.Blanton@va.gov Department of Veterans Affairs Network Contracting Office 1 Contracting Officer (90c) 830 Chalkstone Avenue Providence RI 02908 To all Offerors/Bidders

36C24123Q1138 09-22-2023

X

See CONTINUATION Page 518-3640162-4815-856700-2580 0100C10Z4 X The above referenced solicitation in block 9A for Regulated Medical Waste Services at the Bedford VAMC located in Bedford, MA is hereby modified as follows:

1. Vendor questions and Government answers are listed below.

2. Questions are in

BLACK

and answers are in RED.

3. Performance Work Statement is hereby revised as seen below..

Highlighted in yellow are the revised sections.

Mercedes Blanton Contracting Officer

VA-VHA-RPOE-2022-221832

CONTINUATION PAGE

1. Question: Is this a new requirement that was approved by the hospital as it is counter to the current service? Clause below

“The contractor must be able to provide containers designed and dedicated solely for the collection of RMW. The only use for these containers shall be for the transportation of RMW. Boxes shall not be acceptable for the packaging of the RMW and sharps, only carts shall be used to minimize handling by the staff at the facilities.”

Cardboard is US DOT standard, just confirming this requirement for pricing purposes.

Answer: This was an error in the Performance Work Statement. VA Bedford Healthcare System has revised the Performance Work Statement. Please see the highlighted sections which were revised.

B. 2 PERFORMANCE WORK STATEMENT (PWS)

REGULATED MEDICAL WASTE (RMW) AND SHARPS DISPOSAL SERVICES

1. GENERAL

Contractor shall be responsible for allocating all equipment and personnel, including back-up resources, to meet all requirements for the comprehensive management of the infectious waste for VA Bedford Healthcare System (HCS) and all affiliated Community-based Outpatient Clinics (CBOC). The comprehensive waste services shall not only include the collection, recycling, and disposal of the waste, but also the training and support required to ensure compliance with all Federal, State, and Local regulations. The Contractor shall provide regularly scheduled pickup and subsequent recycling/disposal of Regulated Medical Waste (RMW), Pathological Waste, Other Potentially Infectious Material (OPIM) and Trace Chemotherapy waste for VA Bedford HCS and all affiliated CBOCs. It shall be the responsibility of the Contractor to provide the tracking and reports in a timely manner, and action plans to address any shortfalls.

2. BACKGROUND

The Government will award a Firm Fixed-Price Purchase Order to one awardee to provide RMW and sharps disposal services. Performance will be at VA Bedford Healthcare System (HCS) and all affiliated CBOCs.

3. PERIOD OF PERFORMANCE

4. PLACES OF PERFORMANCE

Medical Waste Locations: VA Bedford Healthcare System and affiliated facilities

1) VA Bedford Healthcare System - 200 Springs Road, Bedford, MA 01730

2) Gloucester MA – 199 Main St, Gloucester, MA 01930

3) Haverhill MA – 215 Summer Street, Haverhill, MA 01830

4) Lynn MA – 225 Boston St Ste 107, Lynn, MA 01904

5. FREQUENCY OF SERVICE PROVIDED

a. Waste pick-up will be provided bi-weekly (every two weeks) from the VA Bedford Healthcare System designated RMW holding area.

b. Waste pick-up will be provided monthly (once per month) from the VA Bedford HCS CBOCs, from the Lynn, Haverhill, and Gloucester CBOCs designated RMW holding area.

c. The day for pick-up will be Thursdays, between 9 am and 2:30 pm.

d. The government reserves the right to modify the purchase order as needed to add or remove locations that are connected to a Healthcare System (e.g., a CBOC).

NOTE: The Government may need to add or change container locations or service needs as they become necessary in the future.

6. DAYS AND HOURS OF OPERATION:

a. This is a full-service purchase order to include all necessary service calls, five (5) days per week, eight (8) hours per day, between the hours of 8:00 am to 4:00 pm, Monday through Friday, Federal Holidays excluded.

b. The contractor will modify their service schedule to align with VA Bedford HCS’s holiday schedule. Any service dates that fall on a federal holiday or observed federal holiday must be rescheduled with prior approval. An email with the request a few days prior to the service date is preferred. If a federal holiday falls on Sunday, the following Monday will be observed as the federal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as the federal holiday by US Government agencies. Also included is any day specifically declared by the President of the United States. Currently observed federal holidays are:

7. PERFORMANCE REQUIREMENTS

a. Contractor shall provide pick up, transport, recycling, and disposal of RMW, Sharps, Pathological Waste, OPIM and Trace Chemotherapy waste from VA Bedford HCS.

b. The awarded contractor shall review the processes and methods with VA’s assigned Contracting Officer Representative or Program Manager prior to the beginning of performance. RMW includes "Biohazardous Waste", "Infectious Waste”, or any waste material or article which harbors, or may reasonably be considered to harbor pathogens which might be expected to produce disease in healthy individuals. RMW subject to these requirements includes wastes that generally have been considered infectious or potentially infectious by the health care community as well as waste originating from health care or research facilities that are aesthetically objectionable and thus, problematic when disposed of improperly.

c. The following is a listing of RMW that are, included in the scope of this purchase order:

1) Cultures and stocks

2) Pathological waste

3) Trace Chemotherapy

4) Human blood and blood products

5) Sharps

6) Isolation waste

7) Unused sharps

8) Glass specimen slides

*Note. The Government may need to add various types of waste as they become necessary in the future.

d. “Trace Chemotherapy” waste includes items that are potentially, or have been, contaminated by antineoplastic agents or chemotherapy drugs provided that such items, including vials and syringes shall be empty or contain only such trace amounts of these drugs as are allowable under applicable Federal, State, Local laws regulations and guidelines to be considered waste.

e. In accordance with the applicable laws and regulations the preferred method of disposal is by incineration, the VA may accept disposal for RMW and Sharps disposal by sterilization or incineration. Pathological and Trace Chemotherapy waste shall be incinerated.

f. A seamless changeover transition with the incumbent contractor and the awardee shall happen in a timely manner but no longer than 45 days from time of award.

8. RMW RECYCLE AND DISPOSAL MANAGEMENT

a. The shipping papers are to be in compliance with US DOT requirements.

b. The contractor must be able to provide plastic containers designed and dedicated solely for the collection of RMW (at least 25 for the main facility and 15 per CBOC). The only use for these containers shall be for the transportation of RMW. A small surplus of RMW Boxes shall also be left at each facility as an overflow reserve and for pathological waste and trace chemotherapeutic waste for incineration. The plastic containers will be preferred for the packaging of the RMW and sharps.

c. All RMW that requires incineration shall be brought to a central staging area; location will be identified by each facility in attachment D.6 located in section D. Ability to recycle disposed recycle red bag medical waste into plastic lumber for valuable uses in landscaping, construction, pallets, trucks & trailers, and other markets.

d. All pathological waste and trace chemotherapeutic waste collected from the facilities must be incinerated. The VA will be responsible for the segregation of waste in accordance with Federal, State, and Local requirements. All pathological waste and trace chemotherapeutic waste are collected in leak and puncture proof containers and will be packaged in corrugated boxes to ensure it is properly treated.

e. The Contractor shall provide leak and puncture proof reusable containers, at least 25 for the main facility and 15 per CBOC with lids that can be secured for transportation of the RMW. Contractor shall provide labeling on all containers of regulated waste with the following information at a minimum:

1) Name of transporter or immediate handler.

2) “Regulated Medical Waste”

3) UN3291

4) Bar-coded labels identifying the generator.

f. RMW liners shall be provided by the Contractor for the containers provided on each delivery. The liners shall meet the following certifications:

1) Impact resistance as prescribed in ASTM D 1709.04

2) Tear resistance as prescribed in ASTM D 1922.03a

g. The containers must be designed so it can be easily and safely handled by the VA staff. They should also be designed so that they can be easily secured and transported within the facility by VA staff. The size of the container must be preapproved by the Contracting Officer Representative (COR) and the facility. The Contractor must ensure that containers being delivered to the sites are sanitized and disinfected.

h. Pickup and delivery by the Contractor is required for each site. Full containers shall be removed from the designated storage area at each site and replaced with empty containers. The replacement containers are required to be sanitized and disinfected. The replacement containers shall be placed within the designated empty container storage area at each site. Delivery and pickup must be made at a time agreed upon by the COR or Program Manager. Scheduled arrangements shall be made in the best interest of the VA to ensure ample dock space is available. Scheduled pickup and delivery schedules as identified in the service schedules in section D are subject to change upon agreement by the COR and the Contractor.

i. Transportation vehicles shall be equipped with fully enclosed leak-resistant cargo body maintained in a sanitary condition and secured when left unattended. Vehicles shall bear the transporter's name, state permit number if required, and the words "Regulated Medical Waste" on the sides of the body. Waste shall not be subject to mechanical stress. RMW shall not be combined with other wastes, such as solid waste or recyclables. RMW shall be secured prior to leaving the VA facility. The waste shall remain on the permitted vehicle at all times and shall be unloaded at the appropriate disposal or transfer facility. The facility shall be permitted to accept RMW. Contractor shall immediately notify the appropriate agencies, and the generator, if a vehicle is involved in a spill or accident which renders the vehicle non-compliant with applicable rules and regulations.

j. The contractor shall furnish, sign, and date a properly prepared manifest prior to removing the RMW from the facility. The designated VA employee and the transporter shall certify that the manifest data matches the contents of the load to be transported. A ticket or copy of the manifest will be left with the facility to verify the waste was removed.

k. The contractor shall deliver the waste to an authorized disposal facility. The disposal facility shall sign the manifest to verify that the RMW has been delivered and accepted. Contractor shall maintain a log of RMW shipments. The log shall identify the quantities of each type of RMW shipped. The contractor shall maintain a copy of the manifest for a minimum of 3 years. Contractor shall return a copy of the manifest to the generator, assuring final disposal.

l. The VA reserves the right to thoroughly inspect the Contractor's disposal facility to assure acceptable standard of performance.

9. TRAINING REQUIREMENTS

a. Due to the health and safety risks (especially bloodborne pathogens) associated with this requirement, the Contractor’s methods, procedures, training, and other controls that are proposed must allow the performance of the tasks with no adverse effects from the risk factors.

b. Annually, at no cost to the Government, the contractor will conduct training with all contractor employees that meets or exceeds the requirements of the Department of Transportation, and any other training required by other regulatory entities that may apply to handling shipping of Regulated Medical Waste and Sharps.

c. The training plan shall demonstrate a good working knowledge of the DOT, US Occupational Health and Safety (OSHA), and other applicable regulations that govern the health and safety risks involved in the handling and shipping of RMW. The contractor must be able to provide documentation, at a minimum, for the following training:

1) US DOT

2) HAZMAT Familiarization

3) Function Specific

4) Shipping Papers

5) Proper Packaging

6) Safety

7) Security Awareness/In-Depth Security

8) OSHA Bloodborne Pathogens Standard

10. SPECIAL REQUIREMENTS

a. Qualifications

1) Contractor shall have demonstrated at least three years’ experience servicing at least three similar size hospitals (individual hospitals)/ (demonstrating VISN combined services is beneficial but not required) by submitting a list of references including telephone numbers, addresses, and contact names.

2) Contractor shall provide a plan to demonstrate that they are capable of providing ongoing requirements and services in the event of service disruptions for any reason. Contractor shall provide information for primary and back-up sites for the following: RMW disposal services, reusable sharps container exchange services.

3) Contractor shall provide a complete background of their company as well as any company utilized to sustain this contract. Information will include but is not limited to company’s full legal name, primary business address, all other office locations (city and state), and history, along with the number of years in business.

4) Contractor shall demonstrate their ability to convert the VA location to their services (if applicable) within 45 days after award of the contract.

5) Contractor shall have in place and maintain a valid contingency plan to meet the requirements of the purchase order. Contractor shall incur all cost associated with fulfilling this contingency plan at no additional expense to the Government. Contractor shall be liable for all expenses incurred by the Government due to the contractor's inability to perform in accordance with these requirements.

6) Contractor is required to identify any subcontractors and suppliers. Contractor is responsible for supervision, contract compliance and obtaining any necessary documentation from their subcontractors or supplies performing under this purchase order. If the contractor intends to utilize subcontractors and suppliers other than those initially identified, operating licenses, permits, certificates and any other forms required by regulatory agencies for the new subcontractor(s) must be submitted to the Contracting Officer no later than thirty (30) days prior to change. Any and all cost increases to meet additional regulatory requirements caused by such change of recycling and disposal facilities or any other contractor action relative to transport, storage, recycling, and/or disposal of RMW shall be borne by the contractor.

b. Contractor Personnel

1) The contractor shall provide a contract manager who is responsible for the performance/coordination of work defined in this purchase order. The name and phone numbers (during and after hours) of this person and alternate(s), who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer and Contracting Officer Representative no later than fifteen (15) days prior to the start date. The contract manager and alternate(s) shall be able to understand, read, fluently speak, and legibly write the English language. This person may perform services under this purchase order in addition to contract management duties. The contract manager or alternate shall have full authority to act for the contractor in all contractual matters relating to daily operation of this purchase order. All personnel changes must be provided in writing to the Contracting Officer and Contracting Officer Representative no later than forty-eight (48) hours prior to the implementation of such changes.

2) Contractor shall provide their employees with appropriate protective clothing, equipment, and apparel as prescribed by OSHA. The technician shall be dressed neatly in appropriate uniform and wear an identification badge at all times when servicing at the VA facility.

3) Contractor shall provide details of what training their employees undergo. Contractor shall be available for consultation and education to Medical Center's staff on the proper use of reusable sharps containers.

4) The contractor shall provide all training necessary to perform the work as defined in this c purchase order. Training shall not hamper the quantity, quality, or timeliness of work requirements of the purchase order.

5) The contractor shall ensure that all employees understand the risks involved with RMW and are trained in specific procedures to handle spills on the VA HCS premises, and in route to a treatment facility.

6) Contractor employees who pick up RMW from the VA HCS are identified as being susceptible and/or occupationally at risk to certain biological hazards. The contractor shall provide these employees with the required immunizations.

7) The Contractor must be able to obtain and maintain a valid Government PIV badge through the Environmental Management Office in collaboration with the PIV Office.

8) The Contractor shall obtain and maintain all required Government training necessary to continue servicing the facilities.

11. PROTECTION OF GOVERNMENT PROPERTY

During work execution, the Contractor shall take special care to protect Government property including interior and exterior buildings, furniture, walls, baseboards, and other surfaces. Damage resulting from Contractor operations shall be repaired by the Contractor, including painting, refinishing, or replacement (if necessary), at no additional cost to the Government. Contractor shall be responsible to meet all OSHA, Environmental and Safety requirements in the performance of the work. This shall include but not be limited to taking all the necessary precautions to protect the patients, visitors and/or staff at each location. Contractor shall be held responsible for any injuries and/or damage, which may be caused as a result of the Contractors failure to adhere to these requirements.

12. PRE-AWARD SURVEY

Prior to award of this purchase order, the VA may conduct a pre-award survey to assess the Contractor on the following conditions:

Failure of any of the above pre-award aspects may be taken into consideration during the Technical Evaluation process in determining the offeror’s ability to successfully perform the services.

13. PERMITS AND RESPONSIBILITIES

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable Federal, State, local laws, codes, and regulations in connection with the prosecution of the work. This includes acquiring any installation listed in this purchase order. The contractor shall be similarly responsible for all damages to persons or property. The contractor shall take proper safety and health precautions to protect the work, the workers, the public and the property of others. The contractor shall also be responsible for all materials delivered and work per-formed until completion and acceptance of the entire work.

14. QUALITY ASSURANCE PLAN

a. The contractor shall develop and maintain a quality program to ensure refuse and recycling services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum, the Contractor shall develop quality control procedures addressing the areas identified in the next paragraph.

b. The Government will periodically evaluate the contractor performance by appointing a representative(s) to monitor performance to ensure service are received. The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate. Likewise, the Government may decrease the number of quality control inspections if performance dictates.

15. COMMUNICATION

The Contractor must be capable of sending and receiving e-mails and faxes, communicate with the Project Manager, communicate with service vehicles regularly to determine locations and relay service-related messages, and send/receive electronic data files. Communication shall be critical in ensuring no interruption of services. Communication shall include how waste will be collected, manifested, and treated. The communication shall be very important to ensure compliance.

16. PROJECT MANAGEMENT

Contractor shall provide a highly qualified project manager with strong support from management as this shall be essential to successfully performing these requirements day to day over an extended period of time. The project manager shall be able to identify the organizational structure proposed to direct these operations. The management team members shall be able to be identified along with a description of qualifications and relative experience. Contractors should not view this as simply a trash disposal service. This requirement is broad and diverse and requires an integrated, involved management approach to deliver these services successfully.

17. HEALTH & SAFETY

a. The Health and Safety shall demonstrate a good working knowledge of the US DOT, OSHA, specific state Department of Health and other applicable regulations that govern the health and safety risks involved in the handling and shipping of RMW. All tasks with potential health and safety risks shall be identified along with the proposed control measures to ensure minimal exposure to minimize risk. The Contractor agrees that his personnel and equipment are subject to safety inspections by Government personnel while on Federal property. The Contractor shall ensure that all personnel involved in the handling, repackaging, and transportation of the items listed herein shall be trained in the areas of spills, and general first aid procedures.

b. The contractor is responsible for all spills or leaks that occur during the performance of this purchase order. The contractor agrees to clean up all spills or leaks to the satisfaction of all federal, state, local agencies, or other authority having jurisdiction. No cost for spill or leak cleanup will be charged to the Department of Veterans Affairs. The contractor shall provide a written emergency plan that outlines a formalized response to any accidents, spills or leaks that occur while the contractor is performing work for the facility.

18. REPORTS

a. The contractor shall provide the VA POC, Contracting Officers Representative (COR) and Green Environmental Management Service (GEMS) Program Manager with manifests for all RMW, Pathological Waste, OPIM and Trace Chemotherapy waste removed. The manifests (Shipping Papers) shall be compliant with federal and state regulations. There must be certification on the manifest by signature and date that the waste was picked up at the generator site and additional certification that the waste was delivered, without incident, to the approved destination. This includes, but is not limited to the following information:

1) Generator Information: Name; Address/location; Telephone number; Description of waste; Quantity of medical waste

2) Transporter Information: Truck Number; Transporter name; Address; Telephone number; Driver name; Vehicle License Number; State Vehicle certification

3) Destination Information: Site name; Address; Telephone number; Quantity of each type of RMW shipped, in pounds (lbs)

b. The contractor shall provide the government with an original copy of each manifest that includes the generator and Transporter information for each container of RMW, Pathological Waste, OPIM and Trace Chemotherapy Waste at the time the waste is removed. The contractor shall provide the government (Generator) with a matching completed manifest (carbon copy) that includes volume, weights and destination information within 30 days of receipt at the Treatment, Storage Disposal Facility (TSDF). The Contractor shall provide an electronic monthly report to the VA HCS GEMS Program Manager documenting the RMW and Trace Chemotherapy wastes disposed of, and the amount in lbs.

c. Document numbers on original manifests provided to the government when the waste is removed and document numbers on final manifests must match. The quantity of containers shall be placed on the original manifest and the total pounds shall be placed on the matching final manifest. Copies of all Invoices will be sent to the COR and GEMS Program Manager for Waste generation reporting.

19. CAPABILITIES AND RELEVANT CORPORATE EXPERIENCE

a. The contractor shall describe the abilities of the contractor and any subcontractors to perform this work, plus relevant experience. References to current or previous clients to whom similar services were or are being provided shall be included. Experience most relevant to this solicitation would be managing and providing a comprehensive medical RMW, recycling, and disposal services program, including the required training and compliance services, similar to this requirement. Experience providing a comprehensive waste management program for an industrial generator, or a residential area is less relevant. The services must be specific to a medical facility due to the unique needs and training requirements that face these facilities.

b. Capabilities shall be described in terms of equipment, management experience, qualified personnel, knowledge of the business and an organizational structure that is flexible and responsive enough to direct and support the services required herein. Strong capabilities would consist of demonstrating the available corporate financial resources, equipment, experienced management team and demonstrated experience of successfully managing a requirement with complexities of service.

20. ADMINISTRATION

a. Facility Orientation: An initial orientation of the facilities will be conducted by the Program Office Representative at the start of the purchase order. The Contractor shall be responsible for conducting orientation for new employees thereafter.

b. Accident Reporting: In the event an accident occurs on the Department of Veterans Affairs property or involving Government personnel or property, the contractor shall contact the VA Police immediately. A report shall be provided to the Contracting Officer and COR in writing that shall include the following: (1) the time and date of occurrence; (2) the place of occurrence; (3) a list of personnel directly involved; and (4) a narrative or description of the accident to include chronological order of the accident and circumstances; (5) corrective action to prevent future occurrences.

c. Invoice: Payment will be made upon receipt of a properly prepared, itemized invoice, validated by the COR, and submitted through the Tungsten System. A properly prepared invoice will contain:

1) Invoice Number and Date

2) Contractor’s Name and Address

3) Accurate Purchase Order Number

4) Itemization of pounds recycled and disposed

5) Price per pound

6) Dates service performed

7) Location of service performed

8) Total amount due Questions and Answers