36C24123Q1083.docx

Presolicitation Notice Presolicitation Notice

GENERAL INFORMATION

SET-ASIDE

150 S. Huntington Avenue

Boston MA

CONTACT INFORMATION

VAMC Providence

830 Chalkstone Avenue Providence RI 02908

POINT OF CONTACT*

Contracting Officer Keri Reeves keri.reeves@va.gov keri.reeves@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

Pre-solicitation Notice of Intent to Sole Source Pre-Solicitation Notice of intent to award a sole source contract. This is not a solicitation. The Department of Veterans Affairs intends to negotiate a sole source contract with:

L1 Enterprises Incorporated

618 W PATRICK ST

FREDERICK, MD 21701-4028

Congressional District: 06 ueiSAM: RK5ZXQ77CN73

This is not a solicitation. The Department of Veterans Affairs intends to negotiate to purchase Spectralis Tracking OCT System and Equipment located at the VAMC Jamaica Plain. The contractor will provide the required parts and labor. Since the intent is to procure this on a sole source basis, no solicitation will be posted to Contracting Opportunities SAM.gov.

The authority for this action is FAR 6.302.1-1 Only One Responsible source and no other supplies or services will satisfy agency requirements.

The NAICS 339115. The size standard is 1,000 employees. The PSC/FSC is 6540.

Interested persons may contact the Contracting Officer by email at keri.reeves@va.gov regarding this procurement. The determination to conduct a competitive procurement based on responses to this notice is solely within the discretion of the Contracting Officer.

Response must be received by 09/05/2023 NLT 10:00am EST.

Statement of Work U.S. Department of Veterans Affairs (VA) Office of Research and Development Translational Research Center for TBI and Stress Disorder (TRACTS) Heidelberg Spectralis Optical Coherence Tomography (OCT) Machine and Software

A. GENERAL INFORMATION

1. Heidelberg Spectralis Optical Coherence Tomography (OCT) Machine and Software: This SOW is required to provide Heidelberg Spectralis OCT machine and software for TRACTS. The machine and software are necessary for research projects looking at the long-term impact of mild traumatic brain injury and blast exposure on retinal layer thickness and visual function.

2. Background: OCT scans are routinely collected in the Optometry Clinic, and we are able to collect research scans when not in use by clinic staff. Having an OCT machine available in Research would significantly increase our ability to implement this technology in ongoing research projects. This emerging technology is also being utilized by other researchers looking at neurodegenerative disorders such as Alzheimer’s, Parkinson’s disease, and Multiple Sclerosis, and will advance our capabilities to complete cutting edge research onto potential retinal biomarkers of these diseases which could significantly improve functional outcomes for veterans by increasing screening and early intervention for these disorders.

3. Scope of Work: The Scope of Work involves the following specific tasks:

a. Order will be shipped to VA Boston Healthcare System in Jamaica Plain, Ma and will include:

i. Spectralis Tracking OCT System - OCT Plus w/OCT2 BluePeak – Multicolor

ii. HEYEX 2

iii. OCT Angiography

iv. GMPE Software

v. Spectralis Anterior Segment Module

vi. Widefield Imaging Module

vii. Spectralis Software - Scan Planning Tool

viii. Ultra-Widefield Angiography Module

4. Type of Contract: Firm Fixed Price

B. GENERAL REQUIREMENTS

· The contractor will provide equipment, accessories, and warranties.

· The A&A requirements do not apply, and that a Security Accreditation Package is not required.

C. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES

Task 1

Deliverable 1 – Spectralis Tracking OCT System - OCT Plus w/OCT2 BluePeak – Multicolor Deliverable 2 – HEYEX 2 Deliverable 3 – OCT Angiography Deliverable 4 – GMPE Software Deliverable 5 – Spectralis Anterior Segment Module Deliverable 6 – Widefield Imaging Module Deliverable 7 – Spectralis Software - Scan Planning Tool Deliverable 8 – Ultra-Widefield Angiography Module

D. SCHEDULE OF DELIVERABLES

See Attachment A

E. INSPECTION AND ACCEPTANCE CRITERIA

Final inspection and acceptance of all work performed and deliverables will occur at the place of delivery designated by the COR. Final approval and acceptance of documentation required herein shall be by letter of approval and acceptance by COR. The Contractor shall not construe any letter of acknowledgment of receipt of material as a waiver of review, or as an acknowledgment that the material is in conformance with this SOW.

Deliverable 2 – HEYEX 2 Deliverable 3 – OCT Angiography Deliverable 4 – GMPE Software Deliverable 5 – Spectralis Anterior Segment Module Deliverable 6 – Widefield Imaging Module Deliverable 7 – Spectralis Software - Scan Planning Tool Deliverable 8 – Ultra-Widefield Angiography Module

F. CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

G. GOVERNMENT RESPONSIBILITIES

The government shall assure that the contractor has access to VA toll-free telephone numbers for Veterans as appropriate.

The contractor shall comply with Section 508 of the Rehabilitation Act (29 U.S.C. § 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220), August 7, 1998.

In December 2000, the Architectural and Transportation Barriers Compliance Board (Access Board), pursuant to Section 508(2) (A) of the Rehabilitation Act Amendments of 1998, established Information Technology accessibility standards for the Federal Government. Section 508(a)(1) requires that when Federal departments or agencies develop, procure, maintain, or use Electronic and Information Technology (EIT), they shall ensure that the EIT allows Federal employees with disabilities to have access to and use of information and data that is comparable to the access to and use of information and data by other Federal employees. The Section 508 requirement also applies to members of the public seeking information or services from a Federal department or agency.

Section 508 text is available at:

http://www.opm.gov/HTML/508-textOfLaw.htm http://www.section508.gov/index.cfm?FuseAction=Content&ID=14

H. TASK ORDER TERMINATION

VA has the right to terminate (in whole or in part) this task order at any time in accordance with the termination clauses of the governing GSA Schedule Contract. The Contractor will be paid only for the services rendered up to the point of receiving the termination notice, and then only to the extent that those services meet the requirements of this SOW.

Q. CONTRACT ADMINISTRATION:

Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The following individuals will be the Government's points of contact during the performance of this contract:

1. Contracting Officer: TBD

2. Contracting Officer’s Technical Representative (COR): TBD

The COR shall be designated on the authority of the Contracting Officer at the time of contract award to monitor all technical aspects of the contract. In no event is the COR empowered to change any of the terms and conditions of the contract. Changes in any section of this contract shall be made only by the Contracting Officer pursuant to a properly executed modification. The types of actions within the purview of the COR’s authority are to ensure that the Contractor performs the technical requirements of the contract, and to notify both the Contractor and the Contracting Officer of any deficiencies observed. A memorandum of designation shall be issued to the COR and a copy shall be sent to the Contractor at the time of contract award setting forth in full the responsibilities and limitations of the COR.

Attachment A

Schedule of Deliverables

R. Records Management:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

Presolicitation Notice