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This is a combined synopsis/solicitation notice seeking preventative maintenance, testing, and repair services for hospital equipment and accessories across VA Northeast Consortia VISN 1, 2, 4, and 5 medical facilities. Services include preventative maintenance, corrective maintenance, and on-call repair for various biomedical equipment categories such as general equipment, anesthesia, and ventilators. Quotes are requested by October 6, 2023 for a base period of performance from October 8, 2023 through October 7, 2028. The solicitation is set aside for small businesses with revenues under $47 million annually. Interested vendors should provide hourly labor rates for technician services across the listed equipment categories as well as estimated labor hours needed per year. Technicians must have appropriate experience, training, and certifications. The award will be made to the responsible vendor whose quote is most advantageous based on technical quality, price, and veteran involvement factors.

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Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

SUBJECT*
VA Northeast Consortia (VISN 1,2,4 and 5) preventative maintenance, testing, and repair of hospital equipment and accessories.

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE*
01730
SOLICITATION NUMBER*
36C24123Q0943
RESPONSE DATE/TIME/ZONE
10-06-2023 4:30PM EASTERN TIME, NEW YORK, USA
ARCHIVE
30 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS
N
SET-ASIDE
SBA
PRODUCT SERVICE CODE*
J065
NAICS CODE*
811210
CONTRACTING OFFICE ADDRESS
Department of Veterans Affairs

VAMC Bedford

200 Springs Road Bedford MA 01730

POINT OF CONTACT*

Contracting Specialist Manasés Cabrera manases.cabrera@va.gov 781-687-4418

PLACE OF PERFORMANCE

ADDRESS
See Statement of Work

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS
manases.cabrera@va.gov
EMAIL DESCRIPTION
POC Email

DESCRIPTION

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-05 September 22, 2023.

This solicitation is set-aside for small business.

The associated North American Industrial Classification System (NAICS) code for this procurement is 811210, with a small business size standard of $47 Million. The FSC/PSC is J065.

The Network Contracting Office 1, at 200 Springs Rd, Bedford, MA 01730 is seeking to obtain preventative maintenance, testing, and repair of hospital equipment and accessories for VA Northeast Consortia (VISN 1,2,4 and 5).

All interested companies shall provide quotations for the following:

Services

GS GENERAL BIOMED EQUIPMENTHourly Labor Rate $XXX.XX*
GS ANESTHESIAHourly Labor Rate $XXX.XX*
GS VENTILATORSHourly Labor Rate $XXX.XX*

*Parts are procured by VA- Vendor Technician to notify what parts are needed

Scope of Work:

VA Northeast Consortia (VISN 1,2,4 and 5) are seeking a partner to provide preventative maintenance, testing, and repair of hospital equipment and accessories.

Vendor Hourly Rates for Technician Services

Vendor shall provide hourly rates for the following categories of technician services. (Should include any travel and accommodations in the hourly rate)

GS GENERAL BIOMED EQUIPMENTHourly Labor Rate $XXX.XX*
GS ANESTHESIAHourly Labor Rate $XXX.XX*
GS VENTILATORSHourly Labor Rate $XXX.XX*

*Parts are procured by VA- Vendor Technician to notify what parts are needed Estimated Labor Hours Per Year

GS GENERAL BIOMED EQUIPMENTEstimated Hours Year One: 5406 labor hours.
GS ANESTHESIAEstimated Hours Year One: 390 labor hours.
GS VENTILATORSEstimated Hours Year One: 175 labor hours.
GS GENERAL BIOMED EQUIPMENTEstimated Hours Years Two – Five (2-5): 1420 labor hours.
GS ANESTHESIAEstimated Hours Years Two – Five (2-5): 390 labor hours.
GS VENTILATORSEstimated Hours Years Two – Five (2-5): 175 labor hours.

Supplemental Biomedical Technician Services Overview

Preventative Maintenance: Vendor will ensure PM services supports VA Northeast Consortia’s VISN and Facility MEMPs in preparation for TJC or other regulatory inspection surveys. Therefore; vendor will ensure all scheduled services are completed prior to the 15th of the selected month. Vendor PM Services shall include:

· Performance inspection

· Routinely schedule service to improve compliance.

· Ensuring all equipment is maintained and, if needed, repaired to industry-leading quality standards

· Documentation of all maintenance, repair, and other requested services

· Reporting for compliance with regulatory agencies and accreditation programs

Our definition of PM refers to a procedure ensuring proper equipment operation and calibration. This procedure includes inspection for mechanical defects, cleaning of interior fans and filters, performance verification of operator controls and adjustments; calibration verification per OEM’s specifications; inspection for ground integrity and current leakage; and documentation of all results. OEM’s specifications are used as a source document for all PMs. Vendor’s test equipment (TMDE) is on a calibration cycle and test equipment used, and its expiration date is annotated on our work orders. As an added layer to ensure test equipment is within calibration, vendor Biomedical Equipment Technicians (BMETs) are required to list test equipment used on all services. BMETs will be unable to close work orders or generate a Field Service Report if test equipment is past its certification date.

Corrective Maintenance: Equipment repairs will be facilitated to ensure equipment availability, provide an optimum level of equipment performance and to extend the useful life of the equipment. When repairs are required to correct equipment malfunctions, vendor BMETs provide the following:

· Performance analysis

· Problem identification

· Identification of elements contributing to poor performance

· Decision-making regarding problem correction in the most pertinent, timely and cost-effective manner

· Performance testing

· Reporting

Work Order (WO) Process

Vendor's Work Order (WO) Process involves a series of Five (5) Steps: (1) Initiate WO; (2) Confirm WO; (3) Schedule WO; (4) Accomplish WO; and (5) Close–Out.

1. Initiate WO: VA Clinical Engineering Division will initiate the work order by calling the vendor district office. Vendor will only commit to WOs from the Clinical Engineering Division designated representative.

2. Confirm WO: Vendor will confirm receipt of VA Work request and work with the Clinical Engineering Division to schedule the work.

3. Schedule WO: When scheduling a WO, vendor will work with Local CE point of contact and take into consideration the description of work (Responsiveness), type of equipment, and resources available (Qualifications).

4. Accomplish WO: Vendor’s BMETs will report in person to the Clinical Engineering Division’s designated representative prior to commencing services during normal duty operating hours. While on–site for maintenance, vendors BMETs will be equipped with the appropriate test equipment based on the maintenance and repair requested.

5. Close-Out: Upon completion of services, vendor will provide an Field Service Report to the Clinical Engineering Division, which details information regarding the cause of the equipment malfunction and corrective action taken. In the event all information is not available to the contractor when services are performed, the initial service report will include all available information. Vendor will provide the balance of the required information no later than (48) hours after services are completed.

Place of Performance:

Vendor shall furnish services within VISN 1 locations:

· Edith Nourse Rogers Memorial Veterans Hospital (Bedford VA) (Bedford, MA)

· Manchester VA Medical Center (Manchester, NH)

· Providence VA Medical Center (Providence, RI)

· VA Boston Healthcare System, Brockton Campus (Brockton, MA)

· VA Boston Healthcare System, Jamaica Plain Campus (Jamaica Plain, MA)

· VA Boston Healthcare System, West Roxbury Campus (West Roxbury, MA)

· VA Central Western Massachusetts Healthcare System (Leeds, MA)

· VA Connecticut Healthcare System, Newington Campus (Newington, CT)

· VA Connecticut Healthcare System, West Haven Campus (West Haven, CT)

· VA Maine Healthcare System - Togus (Augusta, ME)

· White River Junction VA Medical Center (White River Junction, VT)

Vendor shall furnish services within VISN 2 locations:

· Albany VA Medical Center (Albany, NY)

· Bronx VA Medical Center (Bronx, NY)

· Finger Lakes Healthcare System (Finger Lakes, NY)

· VA New Jersey (East Orange, NJ)

· Syracuse VA Medical Center (Syracuse, NY)

· Northport VA Medical Center (Northport, NY)

· Hudson Valley VA Medical Center (Hudson Valley, NY)

· VA Western New York (Buffalo, NY)

· VA New York Harbor (Brooklyn, NY)

· VA New York Harbor (New York, NY)

Vendor shall furnish services within VISN 4 locations:

· Altoona VA Medical Center (Altoona, PA)

· Butler VA Medical Center (Butler, PA)

· Coatesville VA Medical Center (Coatesville, PA)

· Erie VA Medical Center (Erie, PA)

· Lebanon VA Medical Center (Lebanon, PA)

· Philadelphia VA Medical Center (Philadelphia, PA)

· Pittsburgh VA Medical Center (Pittsburgh, PA)

· Wilkes Barre VA Medical Center (Wilkes Barre, PA)

· Wilmington VA Medical Center (Wilmington, DE)

Vendor shall furnish services within VISN 5 locations:

· Baltimore/Perry Point VA Medical Center (Baltimore, MD)

· Beckley VA Medical Center (Beckley, WV)

· Clarksburg VA Medical Center (Clarksburg, WV)

· Hershel Woody Williams VA Medical Center (Huntington, WV)

· Martinsburg VA Medical Center (Martinsburg, WV)

· Washington DC VA Medical Center (Washington, DC)

Attachment A is a spreadsheet that outlines examples of VANEC equipment types and manufacturer/models.

Vendor Technician Requirements

Ability to provide BMETs who are degreed, certified, and/or factory trained. Each BMET must go through a series of extensive training on BMET Level 1–3 medical equipment. All technicians are required to have a minimum of a two-year associate degree in an Applied Science or equivalent military training. Field Service Technicians (FST’s) are required to have a minimum of three years’ experience. Biomedical Equipment Technicians (BMET’s) have minimum experience requirements of zero to five years depending on their classification.

The following outlines some of the requirements for the staff performing these preventive and corrective maintenance activities at VANEC facilities:

· Prior work experience in hospital setting or with customer service preferred.

· Demonstrated competency to perform operational verification procedures, preventive maintenance, and repair service on various equipment. Staff to provide copy of the procedure they are utilizing for Preventative maintenance prior to beginning work. Vendor training certificates shall be provided at VA request.

· Understanding of regulatory agencies’ requirements.

· Familiar with the setup and application of test equipment (electrical safety analyzer, digital multi-meter, patient simulator, etc.).

· Able to read, analyze and interpret technical literature, schematics, and drawings.

· Basic understanding of industry regulatory requirement and ISO standards preferred.

· Ability to work flexible hours, including evenings, weekends, and holidays, as well as emergency off-hours as required.

Categories/Equipment Type

AMALGAMATORS

ANALYZERS, PHYSIOLOGIC, MIDDLE EAR, IMPEDANCE TYMP

ANALYZERS, PHYSIOLOGIC, PULMONARY FUNCTION

ANALYZERS, PHYSIOLOGIC, VISUAL FUNCTION

ANESTHESIA UNIT VAPORIZERS

ANESTHESIA UNITS

ASPIRATORS

AUDIOMETERS

AUTOMATION SYSTEMS, MEDICATION DISPENSING

AUTOMATION SYSTEMS, MEDICATION DISPENSING

BEDS, ELECTRIC

BEDS, HYDRAULIC

BEDS, MECHANICAL

BLADDER SCANNER

CARTS-(BCMA Type)

CATARACT EXTRACTION UNITS, PHACOEMULSIFICATION

CENTRIFUGES

CENTRIFUGES, BLOOD BANK

CHAIRS, EXAM/TREATMENT, DENTISTRY

CHAIRS, EXAM/TREATMENT, OPHTHALMOLOGY

CHAIRS, EXAM/TREATMENT, OTORHINOLARYNGOLOGY

CIRCULATORY ASSIST UNITS, PERIPHERAL COMPRESSION

DEFIBRILLATORS

DENTAL DELIVERY UNITS

ELECTROCARDIOGRAPHS

ELECTROENCEPHALOGRAPHS

ELECTROMYOGRAPHS

ELECTROSURGICAL UNITS

EXERCISERS

EXERCISERS, CONTINUOUS PASSIVE MOTION

HEMODIALYSIS UNITS

HUMIDIFIERS

INFUSION PUMPS

INFUSION PUMPS, AMBULATORY

INFUSION PUMPS, MULTICHANNEL

INFUSION PUMPS, PCA

INFUSION PUMPS, SYRINGE

INJECTORS, CONTRAST MEDIA

LIFTS, MORTUARY

LIFTS, PATIENT TRANSFER

LIFTS, PATIENT TRANSFER, OVERHEAD TRACK

LIFTS, WHEELCHAIR

MONITORING SYSTEMS, PHYSIOLOGIC, CARDIAC ELECTROPH

MONITORING SYSTEMS, PHYSIOLOGIC, STRESS EXERCISE

MONITORS, CENTRAL STATION

MONITORS, PHYSIOLOGIC, VITAL SIGNS

MONITORS, TELEMETRIC

MONITORS, TELEMETRIC, RECEIVER

MONITORS, TELEMETRIC, TRANSMITTER

OXYGEN CONCENTRATORS

PATIENT TRANSFER AIDS

PHYSIOLOGIC MONITOR MODULE HOUSINGS

PHYSIOLOGIC MONITOR MODULES

PHYSIOLOGIC MONITOR MODULES, ANESTHETIC GAS

PHYSIOLOGIC MONITOR MODULES, CARDIAC OUTPUT

PHYSIOLOGIC MONITOR MODULES, ELECTROENCEPHALOGRAPH

PHYSIOLOGIC MONITOR MODULES, EXHALED CARBON DIOXID

PHYSIOLOGIC MONITOR MODULES, MULTIPARAMETER

PHYSIOLOGIC MONITOR MODULES, NONINVASIVE BLOOD PRE

PHYSIOLOGIC MONITOR MODULES, PULSE OXIMETRY

PHYSIOLOGIC MONITOR MODULES, TEMPERATURE

PUMPS, ENTERAL FEEDING

SCALES, PATIENT

SCANNING SYSTEMS, LASER, OPTICAL TOMOGRAPHY

SLIT LAMP

SPHYGMOMANOMETERS

STRETCHER/CHAIRS, PORTABLE

STRETCHERS

STRETCHERS, BATH/SHOWER

TABLES, AUTOPSY

TABLES, EXAM/TREATMENT

TABLES, EXAM/TREATMENT, ADJUSTABLE

TABLES, EXAM/TREATMENT, FIXED

TABLES, OPERATING

THERMOMETERS, ELECTRONIC, LABORATORY

THERMOMETERS, ELECTRONIC, PATIENT

THYROID UPTAKE SYSTEM

TISSUE PROCESSORS

TOURNIQUETS

TRACTION UNITS

TREADMILLS

ULTRASONIC UNITS, DIAGNOSTIC

URODYNAMIC MEASUREMENT SYSTEMS

VENTILATORS

VENTILATORS, INTENSIVE CARE, NEONATAL/PEDIATRIC

VENTILATORS, TRANSPORT

WARMING UNITS, BLOOD/INTRAVENOUS SOLUTION

WARMING UNITS, GEL

WARMING UNITS, MULTIPURPOSE

WARMING/COOLING UNITS, PATIENT

WASHERS, CELL

WATER PURIFICATION SYSTEMS

The contract period of performance is 10/8/2023 – 10/7/2028.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” Dec 2022

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” Sep 2023

All quoters shall submit the following: Quotation, Technical Capabilities Statement.

All quotes shall be sent to the POC at manases.cabrera@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(a) Basis for Award. The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

(b) The following factors shall be used to evaluate quotations:

(1) Technical Quality

(2) Price

(3) Veterans Involvement

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

(1) Technical or Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

(2) Price: The Government will evaluate the price by adding the total of all line item prices. The Total Evaluated Price will be that sum.

(3) <Veterans Involvement: In accordance with Veterans Affairs Acquisition Regulation (VAAR) 852.215-70 (DEVIATION), Service-Disabled Veteran-Owned and Veteran-Owned Small Business (VOSB) Evaluation Factors, the Government will assign evaluation credit for a Quoter (i.e., prime contractor) which is a Service-Disabled Veteran-Owned Small Business (SDVOSB) or a VOSB. To receive credit, an offeror must be registered and verified in Vendor Information Pages (VIP) database at time of quotation submission and at time of award ( https://www.vip.vetbiz.va.gov/) and must meet federal small business size standards for the North American Industry Classification System (NAICS) code assigned to this solicitation. Non-SDVOSB/VOSB quotations that use SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation Factor. Quoters must state in their quotations the names of the SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be registered and verified in the VetBiz.gov VIP database.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO QUOTERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

The following provision is incorporated into 52.212-1 as an addendum to this solicitation:

52.212-1 Instructions to Quoters – Commercial Products and Commercial Services (Nov 2021)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the Request for Quote (RFQ). However, the small business size standard for a concern that submits a quote, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees if the acquisition—

(1) Is set aside for small business and has a value above the simplified acquisition threshold; or

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the quoter waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of Quotes. Submit signed and dated quotes to the office specified in this Request for Quote (RFQ) at or before the exact time specified. Quotes may be submitted on letterhead stationery, or as otherwise specified in the RFQ. As a minimum, quotes must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, and telephone number of the quoter;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically);

(9) Acknowledgment Request for Quotation amendments;

(10) Past performance will not be considered in simplified acquisition procurements.

(11) Quote should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations and certifications, information requested in (1) to (9), and accept the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of Quotes. The quoter agrees to hold the prices in its quote firm for 30 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotes. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during testing.

(e) Multiple Quotes. Quoters are encouraged to submit multiple quotes presenting alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each quote submitted will be evaluated separately.

(f) Late submissions, revisions, and withdrawals of quotes.

(1) Quoters are responsible for submitting quotes so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotes are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is "late" and may not be considered unless it is received before purchase order issuance and the Contracting Officer (CO) determines that accepting the late quotation would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotes by the exact time specified in the solicitation, and urgent Government requirements preclude a notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(g) Issuance of Purchase Order. The Government may issue a purchase order to one or more quoters as identified in the Request for Quote (RFQ). Therefore, the quoter’s initial quote should contain the best terms from a price and technical standpoint. However, the Government may reject any or all quotes if such action is in the public’s best interest. The Contracting Officer (CO) may issue a purchase order to other than the quoter with the lowest priced quotation.

(h) Multiple awards. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation.

(1) Availability of requirements documents cited in the solicitation.

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST ( https://assist.dla.mil/online/start/).

(ii) Quick Search ( http://quicksearch.dla.mil/).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier (UEI). Applies to all quotes that exceed the micro-purchase threshold, and quotes at or below the micro-purchase threshold if the solicitation requires the contractor to be registered in the System for Award Management (SAM).) The quoter must enter, in the block with its name and address on the cover page of its quote, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the quoters name and address. The quoter also must enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the UEI. The suffix is assigned at the discretion of the quoter to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the quoter does not have a UEI, it should contact the entity designated at www.sam.gov for UEI establishment directly to obtain one. The quoter should indicate that it is a quoter for a Government contract when contacting the entity designated at www.sam.gov for establishing the UEI.

(k) [Reserved]

(l) Requests for information. The CO will not notify unsuccessful quoters that responded to this Request for Quotation (RFQ). However, quoters may request information on purchase order(s) resulting from this solicitation with the CO.

(End of provision)

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than October 6, 2023, at 4:30PM at manases.cabrera@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Contracting Specialist POC Manasés Cabrera at manases.cabrera@va.gov

*= Required Field
Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

File details come from the government source that posted it. Updated .