36C24123Q0915_2.docx

36C24123Q0915

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

608-23-4-7073-0022 36C24123Q0915 08-02-2023 Ashley Zannikos Ashley.Zannikos@va.gov 08-11-2023

11:00 AM

EDT

Department of Veterans Affairs VAMC Providence 830 Chalkstone Avenue Providence

RI

02908 X X Y 339114 750 Employees N/A X The Department of Veterans Affairs Manchester Medical Center 718 Smyth Road Manchester, NH 03104

Department of Veterans Affairs VAMC Providence 830 Chalkstone Avenue Providence

RI

02908

TBD

Financial Services Center P.O. Box 149971 Austin

TX

78714-9971 See CONTINUATION Page This purchase order is to provide Brand Name Midmark products as described in the Price/Cost Schedule.

See CONTINUATION Page

TBD

X X

TBD

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C241

VAMC Providence

830 Chalkstone Avenue Providence RI 02908

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

1162-153776-001

Midmark Additional Handpiece Position Contract Period: Base POP Begin: 08-25-2023 POP End: 09-08-2023 PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing PRODUCT/SERVICE CODE: 6520 - Dental Instruments, Equipment, and Supplies

MANUFACTURER PART NUMBER (MPN): 1162-153776-001

1162-153777-001

Midmark Elevance Handpiece Illumination System

POP Begin: 08-25-2023 POP End: 09-08-2023 PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing

MANUFACTURER PART NUMBER (MPN): 1162-153777-001

1162-153800-012

Midmark Elevance 4- Position LR ProCenter Delivery System

POP Begin: 08-25-2023 POP End: 09-08-2023 PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing

MANUFACTURER PART NUMBER (MPN): 1162-153800-012

1162-153802LR

Midmark Elevance Rear Assistant's Instrument Hub

POP Begin: 08-25-2023 POP End: 09-08-2023 PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing

MANUFACTURER PART NUMBER (MPN): 1162-153802LR

1162-153810-03

Midmark Elevance LR Dental Chair, Seamless Upgrade, Ultraleather Seamless upholstery, Cyan #723

POP Begin: 08-25-2023 POP End: 09-08-2023 PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing

MANUFACTURER PART NUMBER (MPN): 1162-153810-003

1162-153811

Midmark Elevance Dental Stool

POP Begin: 08-25-2023 POP End: 09-08-2023 PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing

MANUFACTURER PART NUMBER (MPN): 1162-153811

1162-153812

Midmark Denal Assistant's Stool

POP Begin: 08-25-2023 POP End: 09-08-2023 PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing

MANUFACTURER PART NUMBER (MPN): 1162-153812

1162-153813

Midmark Dental Assistant Stool Lumbar Support

POP Begin: 08-25-2023 POP End: 09-08-2023 PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing

MANUFACTURER PART NUMBER (MPN): 1162-153813

1162-153901-003

Midmark Elevance LR LED Light

POP Begin: 08-25-2023 POP End: 09-08-2023 PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing

MANUFACTURER PART NUMBER (MPN): 1162-153901-003

1162-1582135

HVE Valve and Tubing Assembly FAC Instrument

POP Begin: 08-25-2023 POP End: 09-08-2023 PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing

MANUFACTURER PART NUMBER (MPN): 1162-1582135

1162-2582-565

Midmark Preva DC Intraoral Xray 76" Arm w/ 1 #2 sensor

POP Begin: 08-25-2023 POP End: 09-08-2023 PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing

MANUFACTURER PART NUMBER (MPN): 1162-2582-565

1162-4968-038

Midmark Preva DC Intraloral Xray 76" Arm w/ 1 each #1 and #2 Sensors

POP Begin: 08-25-2023 POP End: 09-08-2023 PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing

MANUFACTURER PART NUMBER (MPN): 1162-4968-038

1162-5036-426

ISO-C Handpiece Tubing

POP Begin: 08-25-2023 POP End: 09-08-2023 PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing

MANUFACTURER PART NUMBER (MPN): 1162-5036-426

1162-5998-183

Midmark E03DM Extaoral Imagin System

POP Begin: 08-25-2023 POP End: 09-08-2023 PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing

MANUFACTURER PART NUMBER (MPN): 1162-5998-183

1163-F12280

Acteon Satelec Pure Newtron Slim Ultrasonic Sealers

POP Begin: 08-25-2023 POP End: 09-08-2023 PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing

MANUFACTURER PART NUMBER (MPN): 1163-F12280

Delivery

N/A

POP Begin: 08-25-2023 POP End: 09-08-2023 PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing

MANUFACTURER PART NUMBER (MPN): N/A

Installation

Installation and Assembly

POP Begin: 08-25-2023 POP End: 09-08-2023 PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing

Removal

Removal of Existing Equipment

POP Begin: 08-25-2023 POP End: 09-08-2023 PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing

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SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Clause)

Page 1 of

Page 1 of

END OF ADDENDUM TO 52.212-4

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

END OF ADDENDUM TO 52.212-1

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2021-07.

This solicitation is set-aside for Service-Disabled Veteran Owned Small Businesses.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339114 with a small business size standard of 750 Employees. The FSC/PSC is 6520.

Network Contract Office 1, Procurement Office East on behalf of The Department of Veterans Affairs, Manchester VA Medical Center, located at 718 Smyth Road, Manchester, NH 03104 intends to award a firm fixed price contract for Midmark Brand Name products.

All interested companies shall provide quotations for the following in compliance with the attached Statement of Work.

Statement of Work Site: Manchester VAMC, Manchester NH, Dental Clinic Dental Service POC: TBD

HTM POC: TBD

Logistics POC: TBD Manchester VAMC Hours of Operation: 7:30am through 4:00pm, Monday through Friday except for Federal Holidays Requirement:

The Dental equipment refresh will be a turn‐key operation including the complete replacement of dental equipment chairs, delivery systems and dental imaging equipment. All equipment must be compatible with Manchester VA Infection Control requirements and Sterile Processing capabilities. In addition, must also be compatible with current dental imaging storage solution. This equipment is used for the delivery of dental care within the Dental Clinic. It will include the procurement of the following:

· 8 Each– Midmark Elevance LR Dental Chairs

· 7 Each – Midmark Elevance 4‐position LR ProCenter Delivery Systems

· 7 Each – Midmark Elevance Handpiece Illumination Systems

· 14 Each – ISO‐C Handpiece tubing

· 7 Each – Midmark Elevance LR LED Lights

· 7 Each – Midmark Elevance Rear Assistant’s Instrumentation Hubs

· 7 Each – Acteon Satelec Pure Newtron Slim Ultrasonic Scalers

· 7 Each ‐ Dentist’s Stools

· 7 Each – Midmark Dental Assistant’s Stools

· 7 Each – Midmark Dental Assistant’s Stool lumbar supports

· 7 Each – HVE Valve and tubing assembly FAC Instruments

· 2 Each – Midmark Preva DC Intraoral X‐ray units with 76” Arm with both a #1 sensor and a #2 sensor

· 5 Each – Midmark Preva DC Intraoral X‐ray units with 76” Arm with a #2 sensor

· 1 Each – Midmark E03DM Extraoral Imaging system

· 2 sets – Maintenance and user manuals for each medical device

Salient Characteristics:

Midmark Elevance LR Dental Chairs:

· Wide range of motion with a programable chair controls powered by a hydraulic drive system designed to provide smooth soft starts and stops and quieter operation.

· Easier and safer entry and exit design using a thing, narrow cast aluminum backrest, integrated armrests, and cantilever forward design

· Chair can be set up for either right or left‐handed providers

· Low seat height of 15 inches to aid in entering and exiting

· No part of the base extends out from the chair in the area where patients step when entering or exiting

· Cast‐aluminum backrests provide greater support

· Supports up to 450lbs and can swivel 30.

· Wireless chair controls

· Accessible rotation brake release

· Seamless upholstery for better infection control

· Double articulating magnetic head rest

· 5 year limited warranty

Midmark Elevance 4‐position LR ProCenter Delivery Systems:

· Line of sight access to air and water controls. Fine needle‐valve adjustments allow for greater precision of drive air and water.

· Patented “Kink Valve” air and water controls with a 10‐yr limited warranty

· Additional handpiece position is available

· Integrated accessories, eg. Piezo, allow tools to be within easy reach

· Dental units are attached to an arm removing the need for a cart

· Self‐contained water system, meaning that no cuspidor is required.

· Handpiece exhaust oil collector

· Handpiece illumination system available

· 9”x13” instrument tray with autoclavable instrument pad

· Contoured junction box

· Midmark ISO‐C handpiece tubing (14 Each) is required for proper operation of overall system

· Midmark Rear Assistant’s Instrumentation hubs are added for instrument compatibility and a more ergonomic working condition

Midmark Elevance Handpiece Illumination Systems (LR LED Lights):

· Three light intensities provided: 15000 lux, 21000 lux or 27000 lux

· Touchpad controls to conveniently select from three light intensities and easy switch to composite mode for filtered light that prevents premature curing

· Auto on/off option to allow the light to be turned on or off by moving it up or down

· LED lights attach on a pole to the chair

Intraoral Imaging System:

Midmark Preva DC Intraoral X‐ray units with 76” Arm with both a #1 sensor and a #2 sensor Midmark Preva DC Intraoral X‐ray units with 76” Arm with a #2 sensor

· Integrated Workflow due to Preva DC and 2.0 combined features and being integrated with ClearVision digital sensors. There is a built‐in storage to keep sensors from being damaged or misplaced. Sensor attachment is on the x‐ray head

· Image Clarity provided by a 0.4mm focal spot for sharp, well‐defined details that allow easy identification of pathology with both film and digital sensors.

· Ease of use with the LCD control panel display with large icons to help identify target teeth, receptor type and patient size along with offering pre‐programmed technique settings

· Drift free design

Midmark E03DM Extraoral Imaging System:

· Easy exam set up using the intuitive touchscreen panel equipped with on‐screen text guidance, imaging presets optimized to patient anatomy and onboard tutorial videos for convenient operator training

· Superior Imaging produced low‐noise images with improved clarity of low‐dose scans with the Enhanced Processing mode. Reduction in retakes due to patient movement with the 2D Pan Auto‐Focus.

· Simplified Software that can diagnose, measure, annotate with 3DV visualization software and reconstruct scans for optimized clarity

· Convenience factors because the device can take 3D CBCT and 2D panoramic images with one sensor. It also has a small footprint.

Acteon Satelec Pure Newtron Slim Ultrasonic Scalers:

· Compatible with Midmark dental systems

· Balanced handpieces that do not heat up preventing hand fatigue Compact design

Dental Operator Chair:

· Weight Rating 350lbs

· Seat height Min: 15.25” Max: 29”

· Seat Dimensions Width: 17.5” Depth: 16.5”

· Base Dimension 24” x 24”

Dental Assistant Stool:

· Weight Rating 350lbs

· Seat height Min: 17.8” Max: 27.5”

· Seat Dimensions Width: 16.25” Depth: 16”

· Base Dimension 24” x 24”

It is to include delivery of new equipment, removal of old equipment, installation of all new equipment and performance verification of all new equipment.

Physicist acceptance testing and shielding verification is required for all X‐ray equipment and will be coordinated with HTM.

All wall and ceiling mounted equipment will be done per manufacturers specifications and verified for safety.

Removal of old equipment and the installation of the new will be coordinated with Dental and HTM Services and will begin upon arrival of the new equipment. All required VA permits will be obtained prior to initiating the work. All VA infection control and safety policies and regulations will be followed during this process. The project will be accomplished in such a way to minimize Dental Clinic down time and negative impact to patient care. Daily progress updates to HTM and Dental Service POCs will be provided by the vendor. Removal, installation, equipment performance verification and Physicist acceptance should be completed within 2 weeks of project initiation.

Delivery of new equipment will be coordinated with Logistics and HTM services. Equipment will be delivered and processed through the Manchester warehouse/loading dock. Removal of the old equipment and accessories along with any packaging debris from the new equipment will be the responsibility of the selected company. This will include the proper removal and disposal of imaging equipment. Disposal of old equipment must meet all Federal, State, and local regulations related to said disposal.

Training: Technical Service training for two Biomedical Equipment Support Specialists should be offered. Minimal user training is required but general operation training should be provided on site upon operational verification of the equipment. Telephone support shall be provided as necessary. Two sets of maintenance and user manuals will be provided for each medical device.

Preventive and corrective maintenance: Will be performed by the manufacturer or manufacturer’s designee during the warranty period.

· REPAIRS:

· All Field Engineer on site visits shall be performed during the normal VA business hours

· 7:30am‐4:00pm, Monday through Friday, excluding Federal holidays

· On‐site response time shall be within 2 business days of request o All Field Engineers or company representative must check in with HTM (aka: Biomedical Engineering or Healthcare Technology Management) prior to starting their work at the facility.

· All telephone technical support shall be provided at no additional cost

· Repair parts shall be shipped and received within 2‐4 business days at no extra cost to the Government

· SCHEDULE MAINTENANCE (PREVENTIVE MAINTENANCE):

· Will be in accordance with manufacturer’s guidelines

· Preventive maintenance shall be scheduled during normal VA business hours as identified above.

· Preventive maintenance shall be coordinated with HTM and the Pulmonary department so that there is minimal negative impact to patient care.

· All parts and equipment necessary to complete the preventive maintenance shall be shipped and received within 2‐4 business days at no extra cost to the Government

· SOFTWARE:

· Software updates, inclusive of installation of any minor patches or major revisions, shall be included at no extra cost to the Government

· The Contractor shall assist in any/all software and/or network vulnerabilities identified by the Government that need remediation as expressed by the Government.

· All software will be approved and/or scanned by Clinical Engineering (aka: Biomedical Engineering or Healthcare Technology Management) prior to installation.

· SERVICE DOCUMENTATION:

· At the conclusion of each repair and scheduled maintenance call, the Contractor shall provide a written service report, to HTM within 3 business days indicating:

· Date(s) of service

· Make, model, serial number, and barcode/ID number of the equipment serviced

· Name of FSE who performed the work

· Hours worked

· Description of the reported problem, the services performed, and parts replaced

· Make, model, serial number, barcode/ID number, and proof of up‐to‐date calibration of the test equipment used in the repair or preventive maintenance service.

· Quantifiable measurement results, inclusive of range and tolerance, for all tests conducted