36C24123Q0626.docx

SUBJECT*

Sterilizers Cleaning Service

GENERAL INFORMATION

VAMC Bedford

200 Springs Road Bedford MA 01730

POINT OF CONTACT*

Contracting Specialist Manasés Cabrera manases.cabrera@va.gov

PLACE OF PERFORMANCE

VAMC Bedford

200 Springs Road

Bedford MA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

COMBINED SYNOPSIS/SOLICITATION FOR

COMMERCIAL SERVICES

General Information

Contracting Office Address Veterans Health Administration Regional Procurement Office East Network Contracting Office 1 (New England) 200 Springs Road Bedford, MA 01730 Description This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-02 Effective March 16, 2023.

The associated North American Industrial Classification System (NAICS) code for this procurement is 811210, with a small business size standard of $34 Million. The product or service code is J065. The Government will award a firm-fixed price (FFP) contract resulting from this combined synopsis/solicitation to the responsible offeror whose offer, conforming to the synopsis/solicitation, will be most advantageous to the Government (as determined by the solicitation evaluation criteria).

The Network Contracting Office 1 is seeking to purchase Sterilizers and Cart Cleaning Services.

All interested companies must provide quotation for the following services:

STATEMENT OF WORK

CLEANING STERILIZER AND LOADING CART IN THE STERILE PROCESSING DEPARTMENT

A. BACKGROUND

The Sterile Processing Service department at VA Boston Healthcare System is requesting a cleaning service contract for the Sterilizers and Loading Carts. The cleaning will be for Sterilizer and loading carts for Brockton, West Roxbury, and Jamaica Plains.

B. OBJECTIVES

The contract effort goals are to support the cleaning of the Sterilizer’s and loading Cart as illustrated in section G throughout the total contract period at the VA Boston Healthcare System. Objectives to meet the support goal include bi-monthly cleanings, full cleaning coverage by providing all cleaning materials, labor, travel expenses, tools, and other incidentals necessary to properly clean the listed equipment according to the manufacturer’s recommendations throughout the term of the contract.

C. DEFINITIONS/ACRONYMS

· CO – Contracting Officer.

· COR – Contracting Officer Representative

· FSE – Field Service Engineer. A person who is authorized by the contractor to perform cleaning services on the VABHS premises.

· SR – Service Report. Documentation of the services rendered for each incidence of work performance under the terms and condition of the contract.

· Acceptance Signature – Signature of VA employee who indicates FSE demonstrated service conclusion/status and User has accepted work as complete/pending in SR.

· Authorization Signature – COR’s signature; indicates COR accepts work status as stated in SR

· HTM – Healthcare Technology Management

· OEM – Original Equipment Manufacturer

D. PERIOD OF PERFORMANCE

After the contract has been awarded, the period of performance will be defined within the following time parameters.

· Base Year: 05/20/2023- 05/19/2024

· Option Year One: 05/20/2024 – 05/19/2025

· Option Year Two: 05/20/2025 – 05/19/2026

· Option Year Three: 05/20/2026 – 05/19/2027

· Option Year Four: 05/20/2027 – 05/19/2028

E. PLACE OF PERFORMANCE

Delivery of services in this case will be conducted in person at the following addresses:

· VA Boston Health Care System, Sterile Processing Services.

· Brockton Division 940 Belmont St Brockton, MA 02301

· Jamaica Plain Division 150 S. Huntington Avenue Boston, MA 02130

· West Roxbury Division 1400 VFW Parkway West Roxbury, MA 02132

F. SCOPE OF WORK (TASKS FOR SERVICES)

The contractor is required to provide Semi-Annual service. The contractor will meet the following requirements as bulleted below, the Contractor must:

· PERSONNEL

· All cleanings must be scheduled ahead of the date of service and confirmed by the service and HTM in order to guarantee appropriate precautions are taken.

· SERVICE MANUALS

· The VABHS shall not provide service manuals or IFUs to the contractor. The contractor shall obtain, have on file, and make available to the FSE(s) all operational and technical documentation and IFUs, which are necessary to meet the performance requirements of this contract. The location and listing of the service data manuals, by name, and/or the manuals themselves shall be provided to the CO upon request.

· Complete Clean - Chemical cleaning process specifically designed to remove rouge, iron, copper and other mineral deposits that build up on the chamber walls.

· Environmentally Friendly - Approved chemicals are filtered and neutralized prior to disposal. This allows for safe disposal in any sanitary drain system.

· Non-Abrasive - No grinding, blasting, or polishing. This helps maintain the integrity of the sterilizer chamber surface.

· Passivation - Through the chemical makeup we've developed a process that not only cleans the chambers but also provides a passive layer to the chamber walls that some sterilizers lose over time and/or through abrasive cleaning techniques.

Perioperative Equipment Cleaning

· Surgical Table Sub Service deep cleaning

· Rolling Stock and OR equipment deep cleaning.

· CLEANING EQUIPMENT

· The Contractor shall provide all cleaning equipment needed to meet all the performance requirements of this contract as it correlates to the recommended cleaning procedures outlined in the OEM’s Routine Maintenance Manual.

· SERVICE DOCUMENTATION

· At the conclusion of each cleaning, the Contractor shall provide a written or digital service report within 3 business days indicating:

· Date(s) of service

· Make, model, serial number, and barcode/ID number of the equipment serviced

· Name of FSE who performed the work

· Hours worked

· Before cleaning and after cleaning pictures of the equipment and cleaned surfaces.

· Notable Issues - Prior to cleaning the sterilizer our team meticulously examines the sterilizer chamber for any damage, functionality issues, broken, lose or missing hardware, that are noted and documented in our VSR.

· Before and After Pictures - Our team captures images to accurately show the level of mineral deposits, scale, and rouging that are found on the chamber walls. Our "After Pictures" show the quality of our service and attention to detail. Based on the level of buildup that is found, we also provide cleaning frequency recommendations.

· Documentation for Joint Commission - Our Visual Service Reports include Serial Numbers for every unit that we service, which can be used for service history documentation.

G. EQUIPMENT LIST

· Non-Abrasive Sterilizer cleaning and derouging process

· Cleaning and Polish of sterilizer front exterior panels

· Removal and cleaning of Rack/Shelving (when applicable)

· Passivation of stainless steel

· Before/After VSR Visual Service reports with detailed pictures.

1. Small Belimed Sterilizer Cleaning Semi-Annual Make Belimed, Model # 9-6-15 HS1

JAMAICA PLAINS

Chamber Cleaning w/Passivation Semi-Annual Service

2. Medium Belimed Sterilizer Cleaning Semi-Annual Make Belimed, Model # 9-6-15 HS1

JAMAICA PLAINS

Non abrasive sterilizer cleaning w/Passivation

3. Belimed Loading Car Cleaning Semi-Annual Model # 9-6-15 HS1

JAMAICA PLAINS

Non abrasive cleaning

4. Case Cart Cleaning Annual

JAMAICA PLAINS

Case cart cleaning cleaning service.

5. Small Steris Sterilizer Cleaning Semi-Annual Steris Amsco serial #0332910-01 and 0332810-12

WEST ROXBURY

Chamber Cleaning w/Passivation Semi-Annual Service

6. Medium Steris Sterilizer Cleaning Semi-Annual Steris AMCO EE126792 and 117604

WEST ROXBURY

Non abrasive sterilizer cleaning w/Passivation

7. Steris Loading Car Cleaning Semi-Annual

WEST ROXBURY

Non abrasive cleaning

8. Medium Belimed Sterilizer Cleaning Semi-Annual Belimed model 9-6-122 HSI SN# 211635 & 21533

BROCKTON

Non abrasive sterilizer cleaning w/Passivation

9. Belimed Loading Car Cleaning Semi-Annual

BROCKTON

Non abrasive cleaning

10. Cart Washer Cleaning Semi-Annual Belimed SN 16937

BROCKTON

Cart Washer cleaning

Award will be made to the quoter whose quotation, offers the best value to the government, considering price and past performance. The government will evaluate information based on the following evaluation criteria:

1) Price and 2) past performance.

The full text of FAR provisions or clauses may be accessed electronically at acquisition.gov.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services” MAR 2023

2. FAR 52.212-3, “Offeror Representations and Certifications–Commercial Products and Commercial Services” DEC 2022

Offerors must complete annual representations and certifications online in the System for Award Management (SAM) in accordance with FAR 52.212-3. If paragraph (b)(2) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” DEC 2022

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services” MAR 2023

All quoters must submit the following:

1. Quote

2. Past performance Information

All quotations must be sent to the contracting specialist at manases.cabrera@va.gov.

This is an open-market combined synopsis/solicitation for services as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

“The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.”

OR

“The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:”

Quoter must list exception(s) and rationale for the exception(s). Quotations that reject the terms and conditions of the solicitation may be excluded from consideration.

Submission must be received not later than May 10, 2023, at NCO1. Email submissions only. Late submissions will be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the contract specialist, Manasés Cabrera at manases.cabrera@va.gov.

Point of Contact Manasés Cabrera at manases.cabrera@va.gov.

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