36C24123Q0599 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 402-23-1-4813-0279 None Department of Veterans Affairs VAMC Togus 1 VA Center Augusta ME 04330 Ian Herrick, Ian.Herrick@va.gov 207-623-8411 x 6395 Department of Veterans Affairs VAMC Togus 1 VA Center Augusta ME 04330 To all Offerors/Bidders

36C24123Q0599 06-13-2023

X X X

See CONTINUATION Page 402-3630162-4813-856400-2660 0100C10Z2 X The purpose of this amendment is as follows:

1. Answer questions received on 6/12/2023. Please see below.

2. Extend the end date of this solicitation from 6/19/2023 to 6/20/2023 at 10:00 AM EST.

3. No other changes have been made to this solicitation as a result of this amendment.

Please be advised this is the 1st actual amendment to the solicitation 36C24123Q0599, even though it does indicate that it is the 2nd.

Mercedes Blanton Contracting Officer

VA-VHA-RPOE-2022-221832

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

WEEKLY SERVICE 19 ROLLING BINS, VA MAINE TOGUS MEDICAL CENTER, 1 VA CENTER, AUGUSTA, ME.

Contract Period: Base POP Begin: 09-01-2023 POP End: 08-31-2024

SHREDDING SERVICE AT CBOC'S

Every three weeks 2 Rolling Bins, Bangor CBOC, 35 State Hospital Drive, Bangor, ME Every 4 weeks 1 Rolling Bin, Calais CBOC, 50 Union St., Calais, ME Every 4 weeks 1 Rolling Bin, Caribou CBOC, 163 Van Buren Dr., Ste 6, Caribou, ME Every 4 weeks 2 Rolling Bins, Lewiston CBOC, 15 Challenger Drive, Lewison, ME Every 4 weeks 1 Rolling Bin, Lincoln CBOC, 99 River Rd, Lincoln ME Every 2 Weeks 1 Rolling Bin, Portland CBOC, 141 W. Commercial Street, Portland, ME Every 4 weeks 1 Rolling Bin, Rumford CBOC, , 5 Railroad St, Rumford Every Other Month 1 Rolling Bin, Fort Kent CBOC, 3 Mountain View Drive, Fort Kent, ME

Contract Period: Base

ONCE PER YEAR BULK PICKUP OF 15-50 BOXES FROM VARIOUS LOCATIONS ON TOGUS MEDICAL CENTER CAMPUS, 1 VA CENTER, AUGUSTA, MAINE

TOTAL VALUE OF BASE YEAR: _____________________

Contract Period: Base

WEEKLY SERVICE 19 ROLLING BINS, VA MAINE TOGUS MEDICAL CENTER, 1 VA CENTER, AUGUSTA, ME.

Contract Period: Option 1 POP Begin: 09-01-2024 POP End: 08-31-2025

SHREDDING SERVICE AT CBOC'S

Every 4 weeks 1 Rolling Bin, Calais CBOC, 50 Union St., Calais, ME Every 4 weeks 1 Rolling Bin, Caribou CBOC, 163 Van Buren Dr., Ste 6, Caribou, ME Every 4 weeks 2 Rolling Bins, Lewiston CBOC, 15 Challenger Drive, Lewison, ME Every 4 weeks 1 Rolling Bin, Lincoln CBOC, 99 River Rd, Lincoln ME Every 2 Weeks 1 Rolling Bin, Portland CBOC, 141 W. Commercial Street, Portland, ME Every 4 weeks 1 Rolling Bin, Rumford CBOC, , 5 Railroad St, Rumford Every Other Month 1 Rolling Bin, Fort Kent CBOC, 3 Mountain View Drive, Fort Kent, ME

Contract Period: Option 1

ONCE PER YEAR BULK PICKUP OF 15-50 BOXES FROM VARIOUS LOCATIONS ON TOGUS MEDICAL CENTER CAMPUS, 1 VA CENTER, AUGUSTA, MAINE

TOTAL VALUE OF OPTION ONE (1): _____________________

Contract Period: Option 1

WEEKLY SERVICE 19 ROLLING BINS, VA MAINE TOGUS MEDICAL CENTER, 1 VA CENTER, AUGUSTA, ME.

Contract Period: Option 2 POP Begin: 09-01-2025 POP End: 08-31-2026

SHREDDING SERVICE AT CBOC'S

Every 4 weeks 1 Rolling Bin, Calais CBOC, 50 Union St., Calais, ME Every 4 weeks 1 Rolling Bin, Caribou CBOC, 163 Van Buren Dr., Ste 6, Caribou, ME Every 4 weeks 2 Rolling Bins, Lewiston CBOC, 15 Challenger Drive, Lewison, ME Every 4 weeks 1 Rolling Bin, Lincoln CBOC, 99 River Rd, Lincoln ME Every 2 Weeks 1 Rolling Bin, Portland CBOC, 141 W. Commercial Street, Portland, ME Every 4 weeks 1 Rolling Bin, Rumford CBOC, , 5 Railroad St, Rumford Every Other Month 1 Rolling Bin, Fort Kent CBOC, 3 Mountain View Drive, Fort Kent, ME

Contract Period: Option 2

ONCE PER YEAR BULK PICKUP OF 15-50 BOXES FROM VARIOUS LOCATIONS ON TOGUS MEDICAL CENTER CAMPUS, 1 VA CENTER, AUGUSTA, MAINE

TOTAL VALUE OF OPTION TWO (2): _____________________

Contract Period: Option 2

WEEKLY SERVICE 19 ROLLING BINS, VA MAINE TOGUS MEDICAL CENTER, 1 VA CENTER, AUGUSTA, ME.

Contract Period: Option 3 POP Begin: 09-01-2026 POP End: 08-31-2027

SHREDDING SERVICE AT CBOC'S

Every 4 weeks 1 Rolling Bin, Calais CBOC, 50 Union St., Calais, ME Every 4 weeks 1 Rolling Bin, Caribou CBOC, 163 Van Buren Dr., Ste 6, Caribou, ME Every 4 weeks 2 Rolling Bins, Lewiston CBOC, 15 Challenger Drive, Lewison, ME Every 4 weeks 1 Rolling Bin, Lincoln CBOC, 99 River Rd, Lincoln ME Every 2 Weeks 1 Rolling Bin, Portland CBOC, 141 W. Commercial Street, Portland, ME Every 4 weeks 1 Rolling Bin, Rumford CBOC, , 5 Railroad St, Rumford Every Other Month 1 Rolling Bin, Fort Kent CBOC, 3 Mountain View Drive, Fort Kent, ME

Contract Period: Option 3

ONCE PER YEAR BULK PICKUP OF 15-50 BOXES FROM VARIOUS LOCATIONS ON TOGUS MEDICAL CENTER CAMPUS, 1 VA CENTER, AUGUSTA, MAINE

TOTAL VALUE OF OPTION THREE (3): _____________________

Contract Period: Option 3

WEEKLY SERVICE 19 ROLLING BINS, VA MAINE TOGUS MEDICAL CENTER, 1 VA CENTER, AUGUSTA, ME.

Contract Period: Option 3 POP Begin: 09-01-2027 POP End: 08-31-2028

SHREDDING SERVICE AT CBOC'S

Every 4 weeks 1 Rolling Bin, Calais CBOC, 50 Union St., Calais, ME Every 4 weeks 1 Rolling Bin, Caribou CBOC, 163 Van Buren Dr., Ste 6, Caribou, ME Every 4 weeks 2 Rolling Bins, Lewiston CBOC, 15 Challenger Drive, Lewison, ME Every 4 weeks 1 Rolling Bin, Lincoln CBOC, 99 River Rd, Lincoln ME Every 2 Weeks 1 Rolling Bin, Portland CBOC, 141 W. Commercial Street, Portland, ME Every 4 weeks 1 Rolling Bin, Rumford CBOC, , 5 Railroad St, Rumford Every Other Month 1 Rolling Bin, Fort Kent CBOC, 3 Mountain View Drive, Fort Kent, ME

Contract Period: Option 4

ONCE PER YEAR BULK PICKUP OF 15-50 BOXES FROM VARIOUS LOCATIONS ON TOGUS MEDICAL CENTER CAMPUS, 1 VA CENTER, AUGUSTA, MAINE

TOTAL VALUE OF OPTION FOUR (4): _____________________

Contract Period: Option 4

A.2 DELIVERY SCHEDULE

12.00

12.00

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12.00

1.00

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12.00

1.00

12.00

12.00

1.00

-Questions received 6/12/2023-

1. Togus bin counts: The previous bid called for (16) 64 gallon secure rolling bins. This one shows (19) 64 gallon secure rolling bins. That is not a problem – we can easily provide 3 more bins if awarded the new bid – but first want to confirm 19 is the actual count needed.

A: The bin count requested for the Togus medical center is 19.

1. Togus bin charges: Although Togus Medical Center currently has 16 bins with weekly service, we have historically serviced approximately 7-8 bins each week, and charged accordingly. Staff at Togus rotate the bins internally and place the full bins in a central location for us to service, which means we only see a portion of the total bins on any given week. The reason I bring this is up is to ask you how we should quote the monthly and annual pricing for Togus Medical Center specifically in this new RFP. If I quote 19 bins serviced weekly times our per bin rate, it will nearly triple the annual “cost” for Togus Medical Center. To be clear, we can easily service 16 or 19 bins weekly, but that doesn’t seem to be the historical volume we’ve seen. If you just want us to quote 19 bins weekly to be conservative, I can certainly do so, but want you to understand that’s why there will be a significant change in total cost. Please advise. All the CBOC locations seem to be accurate.

A: The way the price/cost schedule is set up is a monthly charge for the facilities, and then they have the requested number of bins and service frequency within the line-item description. This does not mean every bin will be serviced at the time of their scheduled service, that is only the count of bins they want at their facilities. This is being standardized throughout the other facilities within the VISN for structuring the Price/cost schedule because this represents a Firm Fixed price contract. The VA cannot tell or advise how a company should quote on RFQ’s, but only say that each company that will potentially submit a quote to follow the instructions and eval criteria to compile their quotes.