Attachment C_Questions and Answers Log _36C24123Q0519 rv2.pdf

36C24123Q0519 Attachment C

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Question and Answer Log Solicitation 36C24123Q0519

14 April 2023

Medical Supplies Prime Vendor (MSPV) Program

Question

Number Date Question Answer

1 4/17/2023

How can “Family group” items be added to solicitation responses (quote sheet) if they are not listed in the Dental Supply Quote Sheet?

No additional items are being accepted at this time. Per the spreadsheet attachment entitled “36C24123Q0519_Attachment

A_Quote Sheet”, Supplies available for quotation under this solicitation are provided in the “All Supplies” Tab of the spreadsheet. Only items listed on the sheet should be quoted under this solicitation.

2 4/17/2023

Under this MSPV Program, will Authorized Supplier awardees be assessed Distribution or Other Fees

(e.g., sales tracing, prompt pay, etc.) by the Prime

Vendors (PVs)?

There are currently no Prime Vendor distributions fees allowed on the MSPV program. Any other fees are negotiated between the Prime Vendors and BPA holders when establishing their commercial agreements.

Please note under the MSPV Gen Z V1 contract Prime Vendors are prohibited from charging commercial fees to VA authorized suppliers for supplies ordered and distributed within the scope of the contract

3 4/17/2023 What is the process to add new items to a BPA after award?

You may find items to quote on within future MSPV quarterly solicitations.

Additionally, Pathfinder will allow submissions for new innovation as well as any product or service you want to sell to the VA. please visit the VA’s Pathfinder website at https://Pathfinder@va.gov to learn more.

4 4/17/2023

If two identical items exist on the Quote Sheet from different offerees and are quoted to the VA, how is it decided whom to award the item to? Each distributor may have a different part number for that same item listed on the Quote Sheet.

Awards are based on OEM Name and OEM Part Number. There will only be one award per OEM Name and OEM Part Number.

5 4/17/2023 Will PVONs for these dental products be mandatory?

PVONs are not created by suppliers- PVONs are created by the

Prime Vendors when usage is identified at the VA.

6 4/17/2023 What is the provision if the Prime Vendors do not set up the PVONs

The Prime Vendor must ensure that a valid PVON is available within 60 days when the ordering facility identifies a supply item that it wants to order.

Please note under the MSPV Gen Z V1 contract PVONs are not required to be established until there is demand from at least one Authorized Customer for a supply. Upon notification from

2 | P a g e an authorized customer, the PV shall have seven business days to establish a PVON for items with a supplier already under a commercial agreement, and 60 consecutive days to establish a

PVON for items provided by suppliers not currently under a commercial agreement.

7 4/17/2023 Have all products been selected by volume and/or dollar value?

All MSPV Product List supply items have been clinically reviewed and approved for usage. However, historical usage may fluctuate over time. BPA awarded supply items are made available on the MSPV Product List but does not guarantee purchase.

8 4/17/2023 Is VA Contracting (OSDBU) stipulating provisions for Prime subcontracting to SDVOSBs?

No-BPA holders are not a subcontractor to the Prime Vendors.

The VA does not have any authority over the commercial agreements established between the BPA suppliers and the

Prime Vendors.

9 4/14/2023

If I am an existing MSPV BPA holder do I need to obtain ADLs for OEMs I already provided an ADL for in the past?

No-a new ADL is not required for existing MSPV BPA holders who have already provided an ADL for an OEM they wish to submit a quote on. However, an email from the OEM stating the existing MSPV BPA holder's ADL is accurate, active, and the OEM can guarantee an uninterrupted source of supply to satisfy the government's requirements will be required.

10 4/14/2023

We are working on The Dental Supply Quote Sheet, part of Solicitation 36C24123Q0519 and noticed the Duns number is coming up as an old number that was for our corporate global Medicom group.

I’d like to see if you are able to change the DUNS number to reflect our USA Medical Division AMD-

Medicom Inc?

Revisions to be posted on upcoming amendment to provide a updated Quote sheet

11 4/14/2023

It looks like it auto populates the OEM DUNS of

247876295 and OEM Name of MEDICOM GROUP

INC for Index Items 2176 (part no. 8382) and 2177

(part no. 9565). We would you like our OEM DUNs and OEM Name be 256880576, AMD Medicom Inc.

Are you able to assist with that?

Revisions to be posted on upcoming amendment to provide a updated Quote sheet

12 4/14/2023

Also, is it possible to update and add the following:

1) Update the description of 8382 to “BIB DENTAL

3-PLY PAPER+1 BLUE” and the other family group members descriptions per the below chart

2) Add the “Family Group” items to part number

8382 in the Dental Supply Quote Sheet.

1) Revisions to be posted on upcoming amendment to provide a updated Quote sheet

2) No additional items will be added to the dental supply quote sheet.

13 4/14/2023

I am interested in submitting quote for the Sound

Pillow® Sleep System as it is often requisitioned for use as an “Occupational

Therapy/Rehabilitation/Aids for Daily Living” device…as listed in the Document:

SO2_36C24123Q0519_rv2.

However, I am stumped and cannot figure out how to plug an associated Index Number into the provided Quote Spreadsheet found on the

SAM.gov platform. And I cannot locate a

Miscellaneous” or “Other” index number.

Please see the Overview and Instructions tab of the quote sheet and follow the Key Steps to being able to edit the Quoted

Supplies worksheet instructions to enable the worksheet so you can fill out the Quoted Supplies tab

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14 4/14/2023

AliMed is listed as the OEM for item listed as index

20: 925920, however this is incorrect. We do not manufacture this item, only distribute it. Will this be updated on the amendment that is published?

We do not accept items that are not TAA Compliant - Revisions to be posted on upcoming amendment to provide a updated

Quote sheet see the updated Quote sheet

15 4/14/2023

If we have the exact item, but it is listed under another OEM Name, can we bid on it? SS White manufactures a FG330 Carbide as well. Can we add this part to our solicitation and bid on it?

We are not accepting substitute items for this solicitation as reflected on slide 4 of Attachment B Pre-solicitation Briefing.

Furthermore, as a program, we are focusing on OEM labeled items where they are available, and we will only accept private label options when the OEM does not label their own product.

16 4/13/2023

As we purchased the OEM, what information would I need to send to you all in lieu of the

Authorized Distributor Letter, to ensure you are aware that we do not use distributors for these particular items?

As these items list the OEM as other than your organization on your website- please confirm if the manufacturer is a subsidiary or if everything is rolled into your organization. If the OEM is still a subsidiary and manufacturer of these products, the letter should be on the original OEM letter head and will need to reflect that no others can distribute these items. If rolled up into your organization-then please provide appropriate documentation so we can correct the quote sheet

17 4/13/2023

Are there Prime Vendors associated with the

Dental MSPV, similar to the VA Hospital

Consumables MSPV, i.e. Cardinal, Medline and

Concordance.?

This solicitation is a part of the MSPV Program as there is no separate Dental MSPV Program.

18 4/13/2023

Large dental suppliers like Henry Schein and

Patterson represent most if not all of the dental manufacturing companies. How will small businesses (like SDVOSB’s) compete against them, unless they are consolidators like the hospital supply MSPV Prime Vendors?

This procurement will follow tiered evaluation procedures.

Additional information can be found on Page 31, E.2 52.212-2

Evaluation- Commercial Products and Commercial Services

19 4/12/2023

We are working on the pricing list, and we have approximately 50 approved Authorization Letters to obtain. If all have not been collected by due date of 04/28, may we still submit our response with the ones we do have?

We encourage you to submit a quote and appropriate OEM ADL for the items you were able to obtain letters for. An ADL from each OEM quoted MUST be included with your submission on in order to be considered for award.

20 4/11/2023

In looking at the Price Quote Sheet, I notice there is

1 item from AliMed: 925920 in size 8. We have multiple sizes of this item, should they be included for completeness? Also this item is made in

Malaysia which is not TAA compliant. Are we still able to participate?

We do not accept items that are not TAA Compliant - Revisions to be posted on upcoming amendment to provide a updated

Quote sheet

21 4/11/2023

Based on the instructions it would seem we are ineligible to include our items in the pre-solicitation quote response, but will there be another opportunity to provide our products under this platform?

Yes- you may find items to quote on within future MSPV quarterly solicitations.

Additionally, Pathfinder will allow submissions for new innovation as well as any product or service you want to sell to the VA. please visit the VA’s Pathfinder website at https://Pathfinder@va.gov to learn more.

22 4/10/2023 Is there a recording of the April 5, 2023 briefing of the solicitation 36C24123Q0519?

The presentation slides were included as Attachment B to the solicitation.

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23 4/10/2023

On MSPV solicitations is the bid for the exact product that is manufactured by the OEM or can it be a like product?

We are not accepting substitute items for this solicitation as reflected on slide 4 of Attachment B Pre-solicitation Briefing.

Furthermore, as a program, we are focusing on OEM labeled items where they are available, and we will only accept private label options when the OEM does not label their own product.

24 4/7/2023

If a solicitation of any kind is marked as a 100% Set

Aside for any of the disadvantaged categories… would a Large Business be eligible to actually win?

We encourage all socio-economic groups to submit quotes. This procurement will follow tiered evaluation procedures. Additional information can be found on Page 31, E.2 52.212-2 Evaluation-

Commercial Products and Commercial Services

25 4/7/2023

I see that this is an SDVOSB set aside which we are not. Can you verify or clarify that for me. Is it tiered?

This procurement is set-aside according to the order of priority for contracting preferences as established in 38 U.S.C. § 8127 and includes a tiered evaluation approach. Therefore, this procurement will follow tiered evaluation procedures. Additional information can be found on Page 31, E.2 52.212-2 Evaluation-

Commercial Products and Commercial Services

26 4/7/2023 Will you accept submissions from manufacturers that are not listed on this current listing?

We are not accepting substitute items for this solicitation as reflected on slide 4 of Attachment B Pre-solicitation Briefing.

Furthermore, as a program, we are focusing on OEM labeled items where they are available, and we will only accept private label options when the OEM does not label their own product.

27 4/7/2023

Can the items on the "All Supplies" tab be sourced from a different manufacturer other than the OEM listed next to each of them?

We are not accepting substitute items for this solicitation as reflected on slide 4 of Attachment B Pre-solicitation Briefing.

Furthermore, as a program, we are focusing on OEM labeled items where they are available, and we will only accept private label options when the OEM does not label their own product.

28 4/7/2023 We are a woman, minority owned, small business.

Can we quote and are we eligible for an award?

We encourage all socio-economic groups to submit quotes. This procurement will follow tiered evaluation procedures. Additional information can be found on Page 31, E.2 52.212-2 Evaluation-

Commercial Products and Commercial Services

29 4/7/2023

From the call I thought it was going to be an Open

Solicitation. It appears it is now a 100% set aside.

Is that correct?

This procurement is set-aside according to the order of priority for contracting preferences as established in 38 U.S.C. § 8127 and includes a tiered evaluation approach. Therefore, this procurement will follow tiered evaluation procedures. Additional information can be found on Page 31, E.2 52.212-2 Evaluation-

Commercial Products and Commercial Services