36C24123Q0253.docx

Attachments

GENERAL INFORMATION

SET-ASIDE

VA CENTRAL WESTERN MASSACHUSETTS HCS

Network Contracting Office 1 421 North Main Street Leeds MA 01053-9764

POINT OF CONTACT*

Contract Specialist Molly Greening Molly.Greening@va.gov

(413) 584-4040 EXT 6413

PLACE OF PERFORMANCE

VA Medical Center - Manchester

718 Smyth Rd

Manchester NH

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a sources sought notice only and not a request for quotes. This is not a Presolicitation or Solicitation announcement.

This request is solely for the purpose of conducting market research to enhance VHA’s understanding of the market’s offered products, services and capabilities. The Government will not pay any costs for responses submitted in response to this Sources Sought. This notice provides an opportunity for respondents to submit information in the form of a capability response that addresses the specific requirement identified in this Sources Sought.

Responses to this sources sought notice will be used by the Government to make appropriate determinations about potential sources only. No solicitation is currently available at this time.

After review of the responses to this sources sought announcement a synopsis and/or solicitation announcement may be published at a later time.

The purpose of this sources sought notice is to gain market knowledge of potential small business sources and their size classifications; HUBZone, 8(a), Small Disadvantage Business, Woman Owned Business, Veteran Owned Business, Service Disabled Veteran Owned Business relative to NAICS Code 238220, Plumbing, Heating and Air Conditioning Contractor, with a small business size standard not to exceed $19,000,000.00 gross annual receipts.

Responses to this notice shall include company name, address, point of contact, size of business under NAICS code 238220, a capability statement and responses to the following questions:

1) Is your business a small business under NAICS code 238220?

2) Are you a certified Service-Disabled Veteran Owned or Veteran Owned business?

Please indicate if you are: a non-profit entity, small disadvantaged business, Section 8(a) small business, woman-owned small business, service-disabled veteran-owned small business, or a HUBZone small business.

Please provide a capability statement addressing your organization’s ability to perform as a prime contractor the work described in the Attached Draft PWS.

The attached Limitations on Subcontracting form shall be completed and submitted with Capabilities Statement.

Please provide responses in writing no later than Tuesday, January 23, 2023 to: Molly.Greening@va.gov Telephone responses will not be accepted.

This is not request for proposal and in no way obligates the Government to award any contract. Responses to this notice will not be considered a response to any solicitation, a request to be added to a prospective offerors list, or to receive a copy of any solicitation. Eligibility in participating in a future acquisition does not depend upon a response to this notice.

PERFORMANCE WORK STATEMENT

Perform an existing conditions assessment on HVAC system and make recommendations to the Manchester VA Medical Center

Background:

Manchester VAMC has a requirement to provide analysis and service adequate climate control. The HVAC system that serves the Radiology area requires analysis and a plan to address the declining system’s inability to provide adequate proper climate control to the area.

The existing Trane Intellipak Roof Top Unit (RTU) provides 20 tons of DX cooling to a variety of procedure rooms, patient rooms, and waiting areas. Heating is provided by perimeter radiators. The RTU is configured as a VAV RTU as it is equipped with a VFD and static pressure control. The airside distribution system does not have automatic control or any means of reheat. Below is a summary of the issues:

· RTU is controlled by single thermostat located in the hall. The original Trane Tracer automatic controls are abandoned in place. The RTU is not currently tied into the hospital Building Automation System (BAS).

· RTU VFD is not modulating, at 60hz (100%) and is not meeting static pressure setpoint. Location of static pressure sensor is unknown.

· RTU damper control (by the RTU factory controller) presently performs so that the Outside Air (OA) damper will modulate 100% open on automatic control. As a result, facility staff have disconnected the OA damper actuator. Presently, the area receives no ventilation air.

· VAV boxes in the distribution ductwork are not true VAVs with automatic controls, they are simply a damper with a wall control that allows the user to adjust the damper position to provide more or less cooling. No automatic temperature setpoint control. When occupants adjust dampers via the wall control, it affects air pressure in adjacent spaces.

· Lack of automatic control and no reheat in VAV zones with varied heating/cooling loads leads to occupant discomfort.

· Distribution does not appear to be zoned appropriately for the existing space configuration. As such, air balancing is an issue.

· Zone-level heating and cooling controls are not integrated.

· Facility staff have no visibility of any of the HVAC

Objective:

To prepare a strategy to bring adequate climate control to the area by ensuring that the unit and associated ductwork are properly installed and controlled.

Scope of Work:

1. Existing Conditions Study

a. Perform initial site visit.

b. Provide a project overview meeting with Manchester VA to review goals, schedule, space requirements, and pressure relationships. Determine infectious control measures for the radiology department as they relate to fieldwork. determine temperature, pressurization, and relative humidity requirements in procedure and patient rooms.

c. Review existing record drawings to determine existing mechanical equipment/ductwork capacities and design intent. Gather information about equipment in spaces that add a significant cooling load.

d. Perform a one-day field investigation to determine and record the locations of the found HVAC equipment including the RTU, distribution ductwork, diffusers, volume dampers, radiators. Document existing use, equipment loads, and occupants for each space in the Radiology Department. Document existing conditions.

i. One day on site to perform TAB (Testing, Adjusting and Balancing) of the RTU and airside distribution.

ii. Vendor shall test the TAB and provide the TAB report.

f. Deploy data loggers in a sample of the room spaces (4-8 spaces) to monitor zone temperature for a period of two weeks. Deploy data logger(s) in the RTU return, mixed, and supply plenums. Focus on problem spaces and use the data both to document conditions occupants are experiencing as well as to inform understanding of HVAC system performance.

g. Draft existing conditions from field notes.

h. Model the space in Trane Trace software to calculate existing heating and cooling loads and required airflows to each zone for comparison to actual. Perform engineering calculations to support investigation, such as system level air changes and CFM/SF.

i. Develop deficiency list and identify potential corrective actions.

j. Prepare a memo-style narrative as outlining the existing conditions, TAB results, and describing findings of investigation including observed deficiencies, identified differences from provided drawings, potential corrective actions and next steps for discussion.

k. Present findings to the Manchester VA.

Schedule:

This schedule is dependent on the ability of facility staff to support site visits and fieldwork during off-hours upon reasonable notice.

· Schedule Kickoff meeting

· Schedule fieldwork Off Hours o Identify a schedule for off-hours work and discuss whether it is most advantageous to schedule these activities concurrently during the same site visit or in separate site visits.

· Complete draft of existing conditions narrative, TAB report, and existing conditions drawing 3 weeks after completing site work

· Final Existing Conditions report and supporting documents 2 weeks after receiving the VA's comments

Data/Deliverables:

Deliverables will include:

(1) Existing conditions narrative.

EXCLUSIONS:

The following are excluded from this proposal:

i. Mechanical, architectural, electrical, controls, structural, fire protection, or plumbing design.

ii. Development of detailed design documents.

iii. Evaluation of energy conservation measures or energy savings calculations.

iv. Coordination or application for utility incentives.

v. Infectious control subconsultant.

vi. Formal, detailed cost estimates and/or vendor quotes.

vii. Developing architectural backgrounds if existing drawing pdfs are not accurate.

viii. Metering or data logging outside of the scope described above.

ix. Any investigation of the heating system or other HVAC systems.

x. Adjusting and balancing. This proposal is for Testing of airflows only.

xi. Opinions of probable construction cost for corrective actions.

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

Subject: Compliance with 13 C.F.R. 125.6; FAR 52.219-14 and/or VAAR 852.819-74

DATE:

Contractor Point of Contact Business Name

DUNS #:

Solicitation Number 36C241_________

Offerors are required to comply with 13 C.F.R. 125.6. For small business set asides or sole source procurements valued over the Simplified Acquisition Threshold, offerors shall comply with the percentages in FAR 52.219-14 and VAAR 852.819-74. For SDVOSB/VOSB set asides or sole source at any value, offerors shall comply with the percentages in VAAR 852.819-74 and the “similarly situated” requirement. Offerors are to check which applies block applies:

[ ] I certify that no subcontractors are anticipated in performing services under this contract. My Company receives 100% of the cost of this contract.

[ ] I certify that my company and those subcontractors that are similarly situated are estimated to receive at least 50% of the value of this contract. I understand that a similarly situated subcontractor must meet the size standard for NAICS assigned by the prime and must be in certified in VIP. Please provide the following information to identify and calculate the cost of the work self-performed and what is subcontracted.

For each subcontractor provide the flowing: business name, DUNs number, description of work, Percentage COST of Contract.

Value of work in % Contractor DUNs Number Description of Work Contract Services

Total % of value of contract by Prime Contractor ____________ Total % of value of contract by similarly situated subcontractors ____________ WARNING: Severe Penalties for Contractors that violate the Limitations on Subcontracting Rule: If caught during the performance violating the FAR government subcontracting rules or limitations on subcontracting clause under the Code of Federal Regulations 13 C.F.R. 125.6(g), there can be stiff penalties: “Whoever violates the requirements set forth in paragraph (a) of this section shall be subject to the penalties prescribed in 15 U.S.C. 645(d), except that the fine shall be treated as the greater of $500,000 or the dollar amount spent, in excess of permitted levels, by the entity on subcontractors. A party's failure to comply with the spirit and intent of a subcontract with a similarly situated entity may be considered a basis for debarment on the grounds, including but not limited to, that the parties have violated the terms of a Government contract or subcontract pursuant to FAR 9.406-2(b)(1)(i) (48 CFR 9.406-2(b)(1)(i)).” Contracting Officers may require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during the performance of the contract by having the Contractor provide invoices, copies of subcontracts, or a list of the value of tasks performed.

I certify the above representations are true and correct to the best of my knowledge.

Return this certification via email to: CO NAME See attached document: VA directive 1810(1)_D_2017-02-06.

See attached document: Past Performance Worksheet.

See attached document: WD 2015-4019 Revision 12-27-2022.