36C24122Q1034.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

SET-ASIDE

VA CENTRAL WESTERN MASSACHUSETTS HCS

Acquisitions-90 421 North Main Street Leeds MA 01053-9764

POINT OF CONTACT*

Joshua.Gallien@va,gov

PLACE OF PERFORMANCE

ADDRESS

West Haven VA Medical Center

950 Campbell Ave

West Haven CT

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Combined Synopsis Solicitation – West Haven Connecticut VAMC, ASCOM Pinnacle Protection Plan

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 36C24122Q1034 and the solicitation is issued as a request for quotation (RFQ). This solicitation is being listed as a Services requirement.

(iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06.

(iv) This requirement is being issued as Open Market Unrestricted. The associated NAICS code is 811213 – Communication Equipment Repair and Maintenance Contractors size standard 19.5 million dollars.

(v) The Government intends to award a firm-fixed price award for the acquisition of the ASCOM Pinnacle Protection Plan. Please see the attached Performance Work Statement for full requirement details. Please complete the Price Schedule below and submit with the quote submission. (Be advised the POP date/s as listed below can change depending on the final contract award date).

POP Begin: 15-Sep-2022 POP End: 14-Sep-2023

Total Cost:

(vi) The Contractor shall provide all materials and manpower to provide the ASCOM Pinnacle Protection Plan in accordance with the Performance Work Statement. Please see the attached Performance Work Statement for full requirement details.

(vii) The Place of Performance is:

West Haven VAMC 950 Campbell Ave West Haven, CT 06516-2770

(viii) Provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition in addition to the following addenda’s to the provision: 52.252-1 Solicitation Provision Incorporated by Reference (FEB 1998), 52.204-7 System for Award Management (OCT 2018), 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020), 52.229-11 Tax on Certain Foreign Procurements – Notice and Representation (Jun 2020), 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008), 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services (NOV 2021).

(ix) Provision at 52.212-2, Evaluation -- Commercial Items, applies to this requirement.

Submission of Quotes:

Evaluation Process:

Award will be made to the best value, as determined to be the most beneficial to the Government. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process.

Offeror quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. Therefore, the Government is not obligated to determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, and use other techniques associated with FAR Part 15. The contracting techniques associated with FAR Part 15 are not mandatory.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Price (Follow these instructions):

0. Offeror will complete the attached Price Schedule, with offerors proposed contract line-item prices inserted in appropriate spaces.

0. Ensure your representations and certifications are complete in the System for Award Management (SAM)( https://www.sam.gov). Federal Acquisition Regulations require that federal contractors register in the SAM database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their quotation.

0. Ensure your representations and certifications are complete in the Vendor Information Pages, vendors are cautioned that they must be registered and verified in Vendor Information Pages (VIP) database (Home · VetBiz Portal (va.gov) in order to receive credit for being a Service Disabled Veteran Owned Small Business or a Veteran Owned Small business.

1. Past Performance:

1. Provide (3) references of work, similar in scope and size with the requirement detailed in the Performance Work Statement. References must include contact information; brief description of the work completed, and contract # (if relevant). Please utilize Attachment 2 – Past Performance Worksheet for your references and please submit as part of your quote submission. References may be checked by the Contracting Officer to ensure your company is capable of performing the Performance Work Statement. The Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources.

1. Capabilities: The offeror’s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested service IAW the Performance Work Statement in a timely efficient manner.

2. As part of your submission provide the following information for review:

· Evidence that your company is an Authorized distributor of ASCOM

2. If you are planning to sub-contract none of the work, some of or all of this work, please provide the name, address(s) and DUNS number of all subcontractor(s) (if applicable) and a description of their planned subcontracting effort. Please complete and submit Attachment 3 with your submission if you intend on utilizing subcontractor(s).

(x) Please include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with your offer via the SAM.gov website or a written copy.

(xi) Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition in addition to the following addenda’s to the clause: 52.252-2 Clauses Incorporated by Reference (FEB 1998), 52.204-13 System for Award Management Maintenance (OCT 2018), 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020), 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (NOV 2021) 852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020)

· 52.203-70 Commercial Advertising

· 852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors

· 852.215-71 Evaluation Factor Commitments

· 852.232-72 Electronic Submission of Payment Request

· 852.273-70 Late Offers 852.219-75 Subcontracting Commitments Monitoring and Compliance (JUL 2018), 852.242-71 Administrative Contracting Officer (OCT 2020)

(xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and in addition to the following FAR clauses cited, which are also applicable to the acquisition: 52.204.10, 52.209-6, 52.222-3, 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.223-18, 52.225-13, 52.232-33, 52.222-41, 52.222-42, (Wage Determination Applicable Central West Haven VAMC – New Haven County WD 2015-4127 (Rev-22) 52.222-55, 52.222-62.

(xiii) All contract requirement(s) and/or terms and conditions are stated above.

(xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this requirement.

(xv) RFQ responses are due no later than 19-Aug-2022 at 6:00 PM EST. RFQ responses must be submitted via email to: Joshua.Gallien@va.gov. Hand deliveries will not be accepted.

(xvi) The POC of this solicitation is Josh Gallien (Joshua.Gallien@va.gov).

PERFORMANCE WORK STATEMENT

Department of Veterans Affairs (VA) VA Connecticut ASCOM Pinnacle Protection Plan:

The purpose of this contract is to establish a 12-month contract to renew the ASCOM Pinnacle Protection plan.

Location of Headsets:

West Haven VAMC 950 Campbell Ave West Haven, CT 06516

Scope of Work:

Supplies and Services for Facility ASCOM Phone services Contractor shall provide all labor, programming, specialized services, and travel necessary to maintain the ASCOM handsets.

ASCOM Pinnacle Protection renewal is for the continuation for the current quantity ASCOM 216 Handsets for a period of one year (12 months).

The VA reservices the right to add additional handsets to this scope of work. Additional handsets shall be priced separately and added to the scope of work via contract modification endorsed by the Contracting Officer.

Qty. Model Description 1 PPP Handset Pinnacle Protection (216 Handsets) Model type D81/ D63 handsets

ASCOM or authorized local dealer shall have the capability to respond to handset and system failure within one day (24 hours) of notification.

Failed devices shall be returned as per Pinnacle ASCOM PINNACLE agreement plan.

ASCOM handsets are a patient safety device and shall be in full operation to guarantee quality of care.

The Pinnacle Protection Plan (the “Plan”) to extend and enhance the standard warranty of the ASCOM wireless system.

Under the Plan, the WEST HAVEN VA shall receive enhanced and extended warranty coverage for the ASCOM portable telephones. The Plan shall also cover accidental damage.

Coverage and Services Portable Handset Swap Stock ASCOM shall provide WEST HAVEN VA with (2% of total) portable handset(s) to be used to replace defective units during the repair turnaround time throughout the term of the Plan.

Accidental Damage ASCOM shall cover repair needs resulting from accidental damage providing the portable telephone is repairable. There are some restrictions noted in this guide. (see Restrictions section in this document).

Liquid Damage ASCOM shall cover repair needs resulting from water damage providing the portable telephone is repairable. There are some restrictions noted in this guide. (see Restrictions section in this document).

Portable Handset The following portable handsets will be repaired or replaced at no cost during the protection period:

Belt Clips ASCOM shall replace defective belt clips covered in the Plan at no additional charge.

Software Updates ASCOM shall provide portable handset software updates (enhancements and fixes) for the WEST HAVEN VA to implement at no additional charge.

Requirements

· The initial purchase order for a Product Protection Plan must include a completed Data Form.

· The Protection Plan number must be included on the return material authorization (RMA) form. This action is required in order to avoid standard repair fees and to help facilitate quick turn-around times.

· The Protection Plan number must be included with all system expansion orders, including additional portable telephones.

· Any additional portable telephones purchased for this site will be amended to the plan and priced at a coterminous pro-rate unless a one-year rate is requested.

Restrictions

• Partial system coverage is not allowed. WEST HAVEN VAs may not choose to cover only a portion of the qualifying equipment and portable handsets in the system. Once enrolled in the Plan, the WEST HAVEN VA must cover all newly purchased qualifying equipment and/or portable handsets purchased within the coverage term.

• This plan does not cover portable handset loss, theft or exposure to biohazards.

• This plan does not cover damage resulting from natural disasters, fire, acts of war, sabotage, vandalism, riots, lightning surges or other electrical disturbances.

COVID-19 Precautions:

Face coverings are required to be worn while on station. See internal VA POC for precaution updates prior to arrival on station.

COVID-19 precautions can potentially change at any time; contractors must be required to follow all current COVID-19 regulations.

VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

1. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

Records Management Language:

The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

See attached document: S02_Attachment 2_Past Performance Worksheet.

See attached document: S02_Attachment 3 Subcontracting.

See attached document: P07_Wage Determination_2015-4127 (Rev-22).

Combined Synopsis/Solicitation Notice