36C24122Q0930.docx

SUBJECT*

Mobile PET / CT Lease

GENERAL INFORMATION

Network Contracting Office 1

421 North Main Street Leeds MA 01053-9764

POINT OF CONTACT*

Contracting Officer Chelsea Smith chelsea.smith2@va.gov 413-584-4040 x 6712

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

Special Notice for notice of intent to award a sole source contract. This is not a solicitation. The Department of Veterans Affairs intends to negotiate a sole source contract for a purchase order with Insight Health Corpp., 5775 Wayzata Blvd Ste 400, Minneapolis, MN 55416-1271 to lease a Philips Gemini PET/CT 16 slice CT mobile unit for the West Haven VA Medical Center at 950 Campbell Ave. West Haven, CT 06516-2770. The unit is currently on site under the previous contract until August 20, 2022. Insight Health Corp.’s hard drive is proprietary to their company. The technologists are familiar with the system, our custom protocols are still available and stored on the system allowing the VA to use the same hard drives. The applicable NAICS code is 334510 with a size standard of 1,250. The PSC is W065. The authority for this action is FAR 6.302-1 Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.

Special Notice Special Notice Interested persons may contact the Contracting Officer via email at Chelsea.smith2@va.gov regarding this procurement. The determination to conduct a competitive procurement based on responses to this notice is solely within the discretion of the Contracting Officer.

Special Notice

STATEMENT OF WORK

Mobile PET/CT Lease, Preventative Maintenance, and Repair Services

SCOPE:

The Contractor shall provide a plan to minimize the mobile PET/CT scanner down-time for the start of the contract. The contractor shall be responsible for all maintenance and costs associated with repairs and will repair or replace the mobile unit within 48 hours as necessary if the equipment fails to function properly or pass quality control tests. Onsite repair services shall be offered during normal business hours from 7am to 9pm. Technical telephone support services for troubleshooting scopes and related equipment shall be available 24 hours a day, 7 days a week.

The Contractor shall have the ability to repair/service the equipment per the Original Equipment Manufacturers (OEM) specifications in order to not void the leased equipment’s warranty. The Contractor shall provide full preventative maintenance and repair service coverage for all contracted equipment. The preventative maintenance and repair services shall be completed by OEM certified service personnel. The contractor shall submit equipment service reports to the Contracting Officer’s Representative (COR), confirming completion of said repair/maintenance service that was provided. Contract performance shall be monitored using this report, indicating the timeliness of the repair, the completion of the services provided, and shall act as a guide for confirming that the repaired equipment is operational. VA Connecticut will not be charged the daily rate when the system is down and cannot be used for PET/CT imaging.

At the completion of the contract, the hard drives that store patient data will be removed by the contractor and given to an approved VA Healthcare Bioengineer staff member to be destroyed at the completion of the contract and prior to removal of the PET/CT mobile unit from 950 Campbell Ave. West Haven, CT. In addition, the unit shall be removed within one (1) week of contract completion.

EQUIPMENT:

Phillips Gemini PET/CT 16 slice CT mobile unit

· The system must include cardiac software for acquisition and reconstruction of PET Cardiac studies.

Place of Performance:

West Haven VA Medical Center

· 950 Campbell Ave. West Haven, CT 06516-2770

· Parked in the lot outside of building #1 in the designated location.

PERIOD OF PERFORMANCE:

08/21/2022 – 04/12/2023 (234 Days with the option for a 6-month extension)

RECORDS MANAGEMENT LANGUAGE:

The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract:

· Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

· Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

· Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

· Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

· Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

· The Government Agency owns the rights to all data/records produced as part of this contract.

· The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

· Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

· No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

· Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.