36C24122Q0770.docx

SUBJECT*

Building 2 steam supply double block and bleed station

GENERAL INFORMATION

VA CENTRAL WESTERN MASSACHUSETTS HCS

Acquisitions-90 421 North Main Street Leeds MA 01053-9764

POINT OF CONTACT*

Joshua.Gallien@va.gov

PLACE OF PERFORMANCE

950 Campbell Ave

West Haven CT

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Combined Synopsis Solicitation – West Haven Connecticut VAMC, Steam Supply Double Block and Bleed Installation

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 36C24122Q0770 and the solicitation is issued as a request for quotation (RFQ). This solicitation is being listed as a Services requirement.

(iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06.

(iv) This requirement is being issued as Veteran Owned Small Business Set Aside. The associated NAICS code is 238220 – Plumbing, Heating, and Air-Conditioning Contractors size standard 16.5 million dollars.

(v) The Government intends to award a firm-fixed price award for the acquisition and installation of a Steam Supply Double Block and Bleed station. Please see the attached Performance Work Statement and associated attachments 1-4 for full requirement details. Please complete the Price Schedule below and submit with the quote submission. (Be advised the POP date/s as listed below can change depending on the final contract award date) Please Note the Period of Performance in the Performance Work Statement.

(Material Cost) POP Begin: 15-Aug-22

POP Begin: 15-Aug-22

Total Cost:

(vi) The Contractor shall provide all materials and manpower to provide and install the Steam Supply Double Block and Bleed station in accordance with the Performance Work Statement. Please see the attached Performance Work Statement for full requirement details.

(vii) The Place of Performance is:

West Haven VAMC 950 Campbell Ave Building 1 West Haven, CT 06516-2770

(viii) Provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition in addition to the following addenda’s to the provision: 52.252-1 Solicitation Provision Incorporated by Reference (FEB 1998), 52.204-7 System for Award Management (OCT 2018), 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020), 52.229-11 Tax on Certain Foreign Procurements – Notice and Representation (Jun 2020), 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008), 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services (NOV 2021).

(ix) Provision at 52.212-2, Evaluation -- Commercial Items, applies to this requirement.

Submission of Quotes:

Evaluation Process:

Award will be made to the best value, as determined to be the most beneficial to the Government. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process.

Offeror quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. Therefore, the Government is not obligated to determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, and use other techniques associated with FAR Part 15. The contracting techniques associated with FAR Part 15 are not mandatory.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Price (Follow these instructions):

0. Offeror will complete the attached Price Schedule, with offerors proposed contract line-item prices inserted in appropriate spaces.

0. Ensure your representations and certifications are complete in the System for Award Management (SAM)( https://www.sam.gov). Federal Acquisition Regulations require that federal contractors register in the SAM database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their quotation.

0. Ensure your representations and certifications are complete in the Vendor Information Pages, vendors are cautioned that they must be registered and verified in Vendor Information Pages (VIP) database (Home · VetBiz Portal (va.gov) in order to receive credit for being a Service Disabled Veteran Owned Small Business or a Veteran Owned Small business.

1. Past Performance:

1. Provide (3) references of work, similar in scope and size with the requirement detailed in the Performance Work Statement. References must include contact information; brief description of the work completed, and contract # (if relevant). Please utilize Attachment 5 – Past Performance Worksheet for your references and please submit as part of your quote submission. References may be checked by the Contracting Officer to ensure your company is capable of performing the Performance Work Statement. The Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources.

1. Capabilities: The offeror’s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested service IAW the Performance Work Statement in a timely efficient manner.

2. As part of your submission provide the following information for review:

· ASME Welding certification

· Evidence of ability to perform X-Ray examinations

2. If you are planning to sub-contract none of the work, some of or all of this work, please provide the name, address(s) and DUNS number of all subcontractor(s) (if applicable) and a description of their planned subcontracting effort. Please complete and submit Attachment 6 with your submission.

(x) Please include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with your offer via the SAM.gov website or a written copy.

(xi) Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition in addition to the following addenda’s to the clause: 52.252-2 Clauses Incorporated by Reference (FEB 1998), 52.204-13 System for Award Management Maintenance (OCT 2018), 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020), 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (NOV 2021) 852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020)

· 52.203-70 Commercial Advertising

· 852.219-11 VA Notice of Total Veteran-Owned Small Business Set-Aside

· 852.232-72 Electronic Submission of Payment Request

· 852.273-70 Late Offers 852.219-74 Limitations on Subcontracting (JUL 2018), 852.219-77 VA Notice of Limitations on Subcontracting (SEP 2021), 852.242-71 Administrative Contracting Officer (OCT 2020)

(xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and in addition to the following FAR clauses cited, which are also applicable to the acquisition: 52.204-10, 52.209-6, 52.219-6, 52.219-14, 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.223-18, 52.225-13, 52.232-33, 52.222-41, 52.222-42, (Wage Determination Applicable Central West Haven VAMC – New Haven County WD 2015-4127 (Rev-22), 52.222-55, 52.222-62

(xiii) All contract requirement(s) and/or terms and conditions are stated above.

(xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this requirement.

(xv) RFQ responses are due no later than 08-Aug-2022 at 10:00 AM EST. RFQ responses must be submitted via email to: Joshua.Gallien@va.gov. Hand deliveries will not be accepted.

(xvi) The POC of this solicitation is Josh Gallien (Joshua.Gallien@va.gov).

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

Performance Work Statement Department of Veterans Affairs (VA) West Haven Connecticut VA Campus Building 2 Steam Supply Double Block and Bleed Station with Bypass Line Installation

1.0 BACKGROUND

The VA Connecticut Healthcare System (VACHS) in West Haven, CT, requires a double block and bleed valve arrangement with a bypass line in the main steam supply header to building 2. This will allow for securing and locking out the steam system for building 2, while allowing the boiler plant and all other buildings to continue normal steaming operations.

Location of Facility:

VA Connecticut Healthcare System 950 Campbell Ave Building 1 West Haven, CT 06516-2770 Schedule:

The period of performance for this project is 120 calendar days from the date of award unless other dates are accepted by the Contracting Officer prior to award.

This work shall be accomplished as follows- Pre-assembly, testing, and inspection of assemblies separate from the system shall take place to the maximum extent possible. Final installation in the system shall take place during a steam system shutdown event. The shutdown will likely occur on a weekend during the warmer weather months.

2.0 GENERAL INFORMATION

2.1 Scope of Work

1. Construct a double block and bleed valve arrangement in the 6-inch high pressure steam supply header to building 2.

2. The assembly shall include a condensate drip pot, inverted bucket type steam traps), vent and drain lines where appropriate

3. Additional or upgraded pipe hanger supports for the new assembly shall be included and installed if needed

4. Perform pressure test and x-ray weld examinations of final assembly as required by VA specifications.

5. Install insulation on bare piping when installation and testing is complete.

2.2 Specific Requirements

1. Contractor shall provide all parts, materials and equipment required to complete this scope of work.

2. All materials furnished and all work installed shall comply with current codes, standards and recommendations of the Department of Veterans Affairs (DVA), the Joint Commission (JC), the American Society of Mechanical Engineers (ASME), American Society of Testing and Materials (ASTM), National Fire Protection Association (NFPA), the State of Connecticut Building Code, and The National Electric Code (NEC) and the International Plumbing Code.

3. Work shall be accomplished by appropriately licensed tradesmen Vendors shall provide evidence of trade licenses including, but not limited to, welding certifications and x-ray examination.

4. Contractor shall have a safety plan that conforms to OSHA, AIA, and VA requirements.

5. Contractor shall follow current COVID guidance while working at the VA

6. Contractor shall dispose of all waste and hazardous materials in accordance with applicable environmental regulations

7. Contractor shall conform to all applicable VA engineering specifications

8. Contractor shall comply with VA lockout-tagout policy while working on VA systems

3.0 DELIVERABLES

1. The contractor shall provide material specifications for all materials and components prior to work commencement

2. The contractor shall provide a test plan to the VA Contracting Officer’s Representative (COR) for review and approval of the new installation prior to work commencement as required by attachment 1

3. The contractor shall provide weld test reports to the VA COR as required by attachment 1

4. The contractor shall construct the double block and bleed assembly with bypass lines as described in section 2.1

5. The contractor shall test the installation with an approved procedure after completion, and make any repairs as needed at no extra cost to the government as required by attachment 1

6. The contractor shall provide all test and inspection records of components and assemblies for this project to the VA COR

7. The contractor shall complete insulation of bare piping after all final testing is completed and accepted by the VA

4.0 GENERAL REQUIREMENTS

1. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

2. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

3. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

4. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

5. The Government Agency owns the rights to all data/records produced as part of this contract.

6. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

7. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

8. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

9. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

5.0 REFERENCES

1. VA CONSTRUCTION SPECIFICATION SECTION 23 21 11 BOILER PLANT PIPING SYSTEMS (Attachment 1)

2. VA CONSTRUCTION SPECIFICATION SECTION 33 63 00 STEAM ENERGY DISTRIBUTION (ATTACHMENT 2)

3. VA CONSTRUCTION SPECIFICATION SECTION 33 05 10 COMMON WORK RESULTS FOR BOILER PLANT AND STEAM GENERATION (ATTACHMENT 3)

4. DOUBLE BLOCK AND BLEED DRAWING (ATTACHMENT 4)

5. ASME B31.1, Power Piping

VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

1. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

See attached document: Attachment 1_23 21 11.

See attached document: Attachment 2_33 63 00.

See attached document: Attachment 3_23 05 10.

See attached document: Attachment 4 Double Block and Bleed Drawing.

See attached document: S02_Attachment 5_Past Performance Worksheet.

See attached document: S02_Attachment 6 Limitation on Subcontracting.

See attached document: P07_Wage Determination_15-4127 (Rev-22).

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