36C24122Q0716.docx

GENERAL INFORMATION

SET-ASIDE

Providence VA Healthcare System

830 Chalkstone Avenue

Providence RI

CONTACT INFORMATION

Brockton VA Healthcare System 940 Belmont Street

Brockton MA 02301

POINT OF CONTACT*

Contract Specialist Sharieka Wright sharieka.wright@va.gov email only

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

Presolicitation Notice Presolicitation Notice

DESCRIPTION

Presolicitation Notice

Pre-solicitation Notice of Intent to Sole Source

Pre-Solicitation Notice of intent to award a sole source contract. This is not a solicitation. The Department of Veterans Affairs intends to negotiate a sole source contract with:

Government Scientific Source, Inc.

12351 Sunrise Valley Drive Reston, VA 20191-3415 Unique Entity ID (SAM): J49CN39QTNW3

The Department of Veterans Affairs VA Medical Center intends to award a purchase order, Firm Fixed Price, Sole Source contract for Tissue-Tek VIP 6 Tissue Processor to Government Scientific Source, Small Business.

The intent is to procure these services on a sole source basis.

The NAICS 334516. The size standard 1,000 employees. The PSC/FSC is 6515.

Interested persons may contact the Contracting Officer/Contract Specialist by email at sharieka.wright@va.gov regarding this procurement. The determination to conduct a competitive procurement based on responses to this notice is solely within the discretion of the Contracting Officer.

Responses must be received by 07/01/2022 no later than 3PM CST.

Statement of Work Tissue Processor-Pathology and Laboratory Medicine Service Providence VA Medical Center

PURPOSE

The purpose is to provide the Anatomic Pathology section of the Pathology and Laboratory Medicine Service (P&LMS) in Providence with a tissue processor to use in the preparation of biopsy samples obtained from Veteran patients. This preparation is necessary to produce diagnostic slides for review by P&LMS Pathologists.

SCOPE OF WORK

· The Contractor shall provide, transport, install, and test all listed equipment. All products must meet all salient characteristics defined in this section

· All equipment and installation must meet manufacturers and VA specifications

· The contractor shall furnish all supplies, equipment, facilities, and services required for delivery and installation of the supplies and equipment.

· The contractor is responsible for any missing parts and components not included in the order to carry out the installation

· Training of staff in the operation and maintenance of the equipment shall be provided by the contractor.

EQUIPMENT/SALIENT CHARACTERISTICS

Vacuum Infiltration Tissue Processor Equivalent Manufacturer Brand Name: Sakura Finetek Model: Tissue-Tek VIP 6 Tissue Processor Specifications:

· Must be a floor standing model not to exceed the following dimensions: H-52in. x W-24 in.x D-27 in.

· Refurbished or previously owned units are not acceptable

· Must not exceed 386 lbs. empty weight

· Must be moveable to allow access to serviceable parts for staff and vendor

· Must operate on a 115 +/- 10% VAC 60Hz

· Must have a process capacity of up to at least 300 cassettes (blocks) per run

· Must allow use of commercially available, nonproprietary brands of reagents and reagent substitutes

· Reagent reservoirs must allow easy access for changing of reagent solutions

· Must have a reagent management system to allow rotation of solution groups for optimal processing

· Must all at least 30 programmable processing programs (including cleaning programs)

· Must allow for delayed start and end times of processing with auto-calculation

· Must have the following sufficient for initial operation as part of the original price:

· all reagent bottles with attachments and labels as necessary

· bulk reservoirs for at least xylene and alcohol

· paraffin reservoirs as necessary

· waste bottles as necessary

· waste bags as necessary

· activated carbon filters as necessary

· metal cassette baskets with handles and dividers to complete up to a 300 cassette (block) run as necessary

· metal cassette baskets with handles and dividers to complete at least a 150 cassette (block) run as necessary

· any necessary hoses

· at least one basket transport tray

· paraffin scrapers as necessary

· any other parts needed to allow for immediate training and use after installation

· at least a 1-year warranty on the processor and installation

AREAS TO BE SERVICED

Department of Veterans Affairs Providence VA Medical Center Pathology & Laboratory Medicine Department Histology Department 830 Chalkstone Ave Providence, RI 02908

INSTALLATION

· Contractor shall deliver all equipment to the Providence VA Medical Center Providence RI 02908 Histology Department.

· Deliver materials to the site in manufacturer's original sealed containers with brand name marked thereon.

· Package items to prevent damage or deterioration during shipment, handling, storage, and installation. Maintain protective covering in place and in good repair until removal is necessary.

· Deliver specified items only when the site is ready for installation work to proceed.

· Store products in dry condition inside enclosed facilities.

· Any government requested delayed delivery up to 90 days after initial award delivery date, shall be at no additional cost to the Government.

· A pre-delivery meeting will be conducted 60 days prior to initial award delivery date for verification of delivery and installation dates.

TRAINING

· Contractor shall provide On-site training of the tissue processor to Histology staff members.

INSPECTION AND ACCEPTANCE

· The Contractor shall conduct a joint inspection with the COR upon delivery of equipment.

· Contractor shall provide dates of completion of punch list items and replacement parts and/or short ship items from the manufacturer(s).

· The COR shall ensure all work is completed satisfactorily prior to acceptance. Disputes shall be resolved by the Contracting Officer.

WARRANTY

· The contractor shall provide a one-year manufacturer’s warranty on all parts and labor.

· The warranty shall include all travel and shipping costs associated with any warranty repair.

TASK FREQUENCY AND INSTRUCTIONS

· The work set forth in the Scope of Work shall be completed in a single visit, be it a single day or multiple days as required for appropriate completion. All work is to be scheduled in advance.

SPECIAL WORK REQUIREMENTS

· The Contractor shall comply with any and all Infection Control Risk Assessment requirements deemed appropriate by the Providence VA Medical Center during all portions of the work set forth in the Scope of Work.

· The Contractor must comply with security, privacy, and safety issues in accordance to VA standards, policies, and directives set forth at all times while providing the work outlined in the Scope of Work.

PROPERTY DAMAGE

· Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the building(s), grounds and furnishings. The Contractor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor.

· The Contractor shall be responsible for security of the areas in which the work is being performed prior to completion.

· Contractor shall provide floor protection while working in all VA facilities. All material handling equipment shall have rubber wheels.

The contractor shall take all necessary precautions to prevent damage to any government property. The contractor shall report any damages immediately and shall be assessed current replacement costs for property damaged by the contractor, unless corrective action is taken. Any damaged material (e.g. trees, shrubs, lawn/turf, curbs, gutters, sidewalks, etc.) will be replaced in a timely manner or corrected by the contractor with like materials, at no extra cost to the government, upon approval of the Contracting Officer.

ATTACHMENTS

None.

IDENTIFICATION, PARKING, SMOKING, CELLULAR PHONE USE AND VA REGULATIONS

The contractor's employees shall wear visible identification at all times while on the premises of the VA property. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police-Security Service. The VA will not invalidate or make reimbursement for parking violations of the contractor under any conditions. Smoking is prohibited inside any buildings at the VA. Cellular phones and two way radios are not to be used within six feet of any medical equipment. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in a citation answerable in the United States (Federal) District Court, not a local district state, or municipal court.

COMPLIANCE WITH OSHA BLOODBORNE PATHOGENS STANDARD

The contractor shall comply with the Federal OSHA Blood borne Pathogens Standard. The contractor shall:

A. Have methods by which all employees are educated as to risks associated with blood borne pathogens.

B. Have policies and procedures which reduce the risk of employee exposure to blood borne pathogens.

C. Have mechanisms for employee counseling and treatment following exposure to blood borne pathogens.

D. Provide appropriate personal protective equipment/clothing such as gloves, gowns, masks, protective eyewear, and mouthpieces for the employee during performance of the contract.

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