36C24122Q0661.docx

SUBJECT*

(26) Hill-Rom Ceiling Lifts Motor replacements (End of Life expectancy)

GENERAL INFORMATION

SET-ASIDE

VAMC Brockton

940 Belmont Street

Brockton MA

CONTACT INFORMATION

Providence VAMC 830 Chalkstone Ave

Providence, RI 029801

POINT OF CONTACT*

Contract Specialist Keri Reeves keri.reeves@va.gov keri.reeves@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

Presolicitation Notice Presolicitation Notice

DESCRIPTION

Presolicitation Notice

Pre-solicitation Notice of Intent to Sole Source Pre-Solicitation Notice of intent to award a sole source contract. This is not a solicitation. The Department of Veterans Affairs intends to negotiate a sole source contract with:

Hill-Rom, Inc.

1069 State Rte 46 E Batesville, IN 47006-7520 ueiSAM: KNLGMBCHK347

This is not a solicitation. The Department of Veterans Affairs intends to negotiate to purchase the Ceiling Lift Motor Replacements. Items to be delivered to 940 Belmont Steet, Brockton, MA 02301 at VAMC Brockton. The contractor will provide the required parts, labor in accordance with Statement of Work attached.

Hill-Rom, Inc. is the only vendor/contractor that can provide the supplies required, this acquisition will not be competed. Since the intent is to procure this on a sole source basis, no solicitation will be posted to Contracting Opportunities SAM.gov.

The authority for this action is FAR 6.302.1-1 Only One Responsible source and no other supplies or services will satisfy agency requirements.

The NAICS 339112. The size standard is 1,000 employees. The PSC/FSC is 6515.

Interested persons may contact the Contracting Officer/Contract Specialist by email at keri.reeves@va.gov regarding this procurement. The determination to conduct a competitive procurement based on responses to this notice is solely within the discretion of the Contracting Officer.

Response must be received by 10:00am EST 06/23/2022.

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STATEMENT OF WORK

26 Ceiling Lift Motor Replacements Brockton Department of Veterans Affairs

VA BOSTON HEALTHCARE SYSTEM

940 Belmont Street, Brockton, MA 02301

STATEMENT OF WORK (SOW):

General Description of Work The contractor shall furnish all labor, materials, equipment, rentals, finishes, support services, temporary power, ventilation/negative air, infection prevention control measures, demolition, safety/PPE, supervision, and disposal necessary to install twenty (26) Hill-Rom Liko furnished Ceiling Lift Motor Replacements for the current lift systems already installed by them in various rooms throughout our Jamaica plain campus as outlined below:

All Motor Types to be installed at the Brockton campus are the Likorall 250 ES.

The following 26 Rooms in building 8 (SCI) will be upgraded with the new motors on the current lifts.

A104A, A104B, A105A, A105B, A171A, A171B, B107, B108A, B108B, B109A B109B, B110A, B110B, B111B, B112, B117, B118, B119, B120, B121, B122, B123, B124, B128A, B128B, B130A The selected contractor shall furnish, deliver, and install forty (26) Liko Lifts Systems replacement motors to the VA Boston Healthcare System at our Brockton campus, address is indicated above. Loading docks are available and their temporary use shall be coordinated in advance. The timeframe for delivery receipt shall be no later than six (6) weeks following award of contract, with coordination of specific dates mutually agreed upon by the VA Medical Center, the contractor, and the certified installer, especially given the recent delays in shipping and lead times along with the VA Medical center’s ability to ensure proper storage space is available on or off site for all materials.

Any questions regarding this procurement request should be directed to:

Gregory Meyer, DPT, GCS, SPHMFC POC for Project 774-826-3023 Gregory.Meyer2@va.gov

General Requirements Contractor shall bear the cost to employ the manufacturers authorized representatives to install, inspect, weight test, and certify motor replacements in the following rooms per manufacturer’s recommendations. There will be an excel spreadsheet attached to the FORCE package for proper lining up of columns including the replacement serial numbers of the present motors. We are in the process of gathering those replacement EE numbers by the logistic staff here locally.

The exact room numbers of the 26 new motors are below and are on 81B SCI unit in Brockton:

A104A, A104B, A105A, A105B, A171A, A171B, B107, B108A, B108B, B109A B109B, B110A, B110B, B111B, B112, B117, B118, B119, B120, B121, B122, B123, B124, B128A, B128B, B130A

SUBMITTALS

Installation

C. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, and would require to be performed on other-than-normal business hours and/or weekends.

INSTRUCTION AND PERSONNEL TRAINING

Training shall be provided for the required personnel to educate them on proper operation and maintenance for the lift system equipment. Provide at a minimum, four (4) hours of training, along with electronic and hardcopy of Operations & Maintenance materials, training agenda by a manufacturer authorized representative. Coordinate in advance with VA for a date/time/shift convenient for the VA and end-users. This includes covering all 3 nursing shifts.

TESTING

Conduct performance test, in the presence of the VA Engineering Manager, Safe Patient Handling Coordinator, independent third-party Inspector of Record (IOR),VA Equipment Mechanic, and a manufacturer's field representative, to show that the patient lift system equipment and control devices operate properly and in accordance with design, specification, and code requirements.

INSPECTION

A. Inspection of installed ceiling mounted patient lift systems shall be conducted in accordance with the manufacturer’s installation checklist and the facilities installation checklist (Patient Safety Alert AL14-07) prior to use for patient movement. Contractor to provide the necessary equipment/weights for weight testing.

CONTRACTOR REQUIREMENTS

E. Safety & Health Plan:

a. Provide a copy of current corporate/company Safety and Health Policy Statement, detailing commitment to providing a safe and healthful workplace for all employees. The Contractor’s written safety program goals, objectives, and accident experience goals for this contract should be provided for this specific project scope.

b. The names of Competent and/or Qualified Person(s) and proof of competency/qualification to meet specific OSHA Competent/Qualified Person(s) requirements must be provided. Provide 10-hour OSHA certificates for all employees.

c. Provide Activity Hazard Analysis, AHAs are also known as Job Hazard Analyses, Job Safety Analyses, and activity Safety Analyses. Before beginning each work activity, the Contractor(s) performing that work activity shall prepare an AHA (Example electronic AHA forms can be found on the US Army Corps of Engineers web site)

d. Infection Control is critical in all medical center facilities. Interior construction activities causing disturbance of existing dust, or creating new dust, must be conducted within ventilation-controlled areas that minimize the flow of airborne particles into patient areas. Contractor is responsible for furnishing and installing all necessary infection control equipment, product and materials. Fire retardant polystyrene 6-mil thickness meeting local fire codes, dust proof/fire-rated barriers, HEPA equipped negative air machines, exhaust hoses, adhesive walk-off mats, hospital approved disinfectant and portable ceiling access modules.

E. Pre-Construction Risk Assessment

a. Prior to scheduling and/or starting any work, the contractor shall meet with the VA COR, VA Engineering Manager, VA Safety Specialist, VA Infection Control Practitioner, VA GEMS Manager and VA Patient Safety representative to complete a Pre-Construction Risk Assessment for Infection Control, Life Safety, Patient Safety and GEMS determinations.

F. Security Procedures:

a. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site. Coordinate in advance to receive VA issued PIV badges prior to coming on site.

b. No photography of VA premises is allowed without written permission of the Contracting Officer.

c. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

d. Parking is restricted to contractor designated parking lots and spots. Coordinate with VA Police.

Questions regarding this procurement should be directed to our subject matter expert, requestor & point of contact. Gregory Meyer, DPT, CWCE, GCS, SPHMFC 1-774-826-3023 Gregory.meyer2@va.gov

The contractor shall perform all work under this contract in strict accordance with all Federal, State and local safety codes to eliminate the possibility of damage or injury to patients, personnel and equipment or building structures.

PERIOD OF PERFORMANCE

Vendor is on notice that time is of the essence in the performance of this contract. The timeframe for delivery receipt shall be no later than six (6) weeks following the award of contract, with coordination of specific dates mutually agreed upon by the VA Medical Brockton MA and the selected contractor/manufacturer.

PAYMENT SCHEDULE

The contractor will bill on completion, inspection, and acceptance of the work.

NON-PERSONAL SERVICES STATEMENT

Contractor employees performing services under this order will be controlled, directed and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the SOW. Contractor employees will perform their duties independent of, and with occasional supervision of VA COR. The tasks, duties, and responsibilities set forth in the SOW may not be interpreted or implemented in any manner that results in any contractor creating or modifying Federal policy, Obligating the appropriate funds for the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating contracting regulations.

Records Management Language for Statement of Work (SOW):

The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.