36C24122Q0332 0002.docx

This Amendment answers vendor questions, adds a statement regarding fleet vehicle requirements, and extends the due date for quotations.

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF

CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

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Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR

AND DATE SPECIFIED MAY

is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Sp ecify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED IN

TO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA -

FAR (48 CFR) 53.243

(Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT

MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 06/06/2022 none 90C Department of Veterans Affairs Veterans Health Administration RPO East / NCO1 200 Springs Road Bedford MA 01730 Emily.hatcher@va.gov Department of Veterans Affairs Veterans Health Administration RPO East/ NCO1 200 Springs Road Bedford MA 01730 To all Offerors/Bidders

36C24122Q0332 05-12-2022

X X X HOUR & DATE for Receipt of Offers is EXTENDED to: 2:00 pm on June 20, 2022 X The purpose of this amendment is to incorporate the answers to vendor questions into this solicitation.

1. Please see Amendment pages 2 and 3 which provide responses to vendor questions.

2. Amendment Attachment 1: Solicitation Page 11 which has been amended to remove references to FEMCSA requirements and add a statement that the co ntractor's fleet shall include vehicles that are capable of transporting various types and sizes of electric wheelchairs.

3. The quotation due date and time is hereby extended from 2:00 pm June 8, 2022 to 2:00 pm, June 20, 2022.

PAUL ADDORISIO

CONTRACTING OFFICER

VA-VHA-2020-836BE8FE

CONTINUATION PAGE

Solicitation 36C24122Q0332 Amendment 0002 Responses to Vendor Questions submitted.

QUESTION #1: 2.3. TRANSPORTATION SERVICES

Para. 11 on page 7: “Assistance in maneuvering stairs and other barriers” may require providing a special wheelchair and/or additional attendants to safely assist some patients. Is it your intent that our base proposal cover all such possibilities?

ANSWER #1: Additional assistance is needed on rare occasions. Travel office will provide advanced notice for any special needs such as narrow staircases, bariatric patients, and other non-routine situations. Quotations should cover all such possibilities.

QUESTION #2: TRIP PRICING – pages 9 and 10 Please clarify trip pricing: Your descriptions would allow us to charge for only the distance in excess of 25 miles between pickup and different destination. If either the pickup or different destination is not one of the four primary facilities, we could be asked to transport a patient from their pickup to a different destination, both of which are within 25 miles of each other and one or both of which are outside the 25-mile radius from any of the primary facilities, and only charge a Base Trip Rate. Our actual service could involve dozens or hundreds of deadhead miles provided without compensation.

ANSWER #2: Patient’s pickup location is within 25 miles of a primary facility. Mileage for Distance traveled from pickup to patient’s destination beyond 25 miles will be paid (in addition to Base Rate.)

If contractor is asked to wait for patient to complete appointment and return patient home, contractor will be paid for wait time and Patient’s return to home would be considered a separate trip.

QUESTION #3: Base Trip plus Wait Time Rate (beyond initial 15 minutes): appears to describe two-way or roundtrip transportation, with no charge for the return trip; please clarify.

ANSWER #3: Wait time may be billed for in two different scenarios:

1) Contractor has been given a pickup time and the patient takes more than fifteen (15) minutes to come outside to the van.

2) Contractor has been given notice by authorized VA travel office personnel that trip will be “round trip” and contractor waits more than fifteen (15) minutes. In this case the contractor will be reimbursed for the return trip as well.

QUESTION #4: 2.8. UNSCHEDULED TRIPS RESPONSE TIME – page 10: Please clarify that the 60 minute response time would not apply for pickups that are more than 25 miles away from the primary facilities.

ANSWER #4: The patient population for Providence HCS is primarily within 25 miles catchment area. Communication from the Travel Office or COR regarding response time will occur if the trip is over 25 miles away.

QUESTION #5: Page 11: Wheelchair vans or other vehicles that carry 8 or fewer passengers are not required to that obtain FMCSA operating authority and associated requirements. Please clarify if this is a VA requirement for this contract (we can cite numerous other VA contracts that do not add this additional requirement).

ANSWER #5: This requirement was added in error and is removed via this amendment.

QUESTION #6: Page 12 – please clarify that the headroom and aisle width requirement only applies to raised roof vans.

Solicitation 36C24122Q0332 Amendment 0002

ANSWER #6: This verbiage is removed. The requirement now states “must meet ADA compliance requirements.”

QUESTION #7: 2.12. TOLL CHARGES – page 13: Please clarify whether toll charges are to be included in our prices or if actual toll charges are to be billed in addition to the prices.

ANSWER #7: No additional toll charge will be paid. These charges must be included in the contractor’s pricing.

QUESTION #8: Please also provide the following information:

Number of vans currently being used to cover the contract.

Monthly number of trips and price by CLIN for each of the last 4 months.

Monthly total billings for the last 12 months of the current contract.

ANSWER #8: The solicitation provides estimated number of trips per month; each month my differ dependent on time of year or health impacts on the patient population. Each quotation may apply a different strategic approach to meeting the Performance Work Statement.

See attached document: ATTACHMENT 1_ Amended Sol Page 11.