36C24122Q0316_1.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24122Q0316 03-17-2022

Jerry Choinski 860-550-3021 03-25-2022 3pm

36C241 Department of Veterans Affairs VA Connecticut Healthcare System Contracting Officer (90C) 950 Campbell Ave West Haven CT 06516

X 100

X

561730

$8 Million

N/A

X

36C241

Department of Veterans Affairs VA Providence Healthcare System 830 Chalkstone Avenue

Providence RI 02908

36C241

Department of Veterans Affairs VA Connecticut Healthcare System Contracting Officer (90C) 950 Campbell Ave West Haven CT 06516 http://www.fsc.va.gov/einvoice.asp

See CONTINUATION Page

The contractor shall complete all work described in the Performance Work Statement.

Wage Determination 2015-4083 Rev. 18, dated 12/27/2021, applies to this procurement and is attached to this solicitation.

See CONTINUATION Page

X X

36C24122Q0316

Table of Contents

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PERFORMANCE WORK STATEMENT

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2021)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...25

C.5 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.6 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.7 VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021)

(DEVIATION)

C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2021) (JUL 2020)

(DEVIATION)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

52.212-1 INSTRUCTIONS TO QUOTERS—COMMERCIAL ITEMS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C241 John Shawki

Department of Veterans Affairs

VA Connecticut Healthcare System

Contracting Officer (90C)

950 Campbell Ave

West Haven CT 06516

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon acceptance of services

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

http://www.fsc.va.gov/einvoice.asp

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PERFORMANCE WORK STATEMENT

Contractor shall provide all necessary supervision, labor, equipment and materials for the following work.

The work will entail snow removal and ice control for roads, parking lots, sidewalks and building entrances as well as grounds maintenance to include lawn mowing, fall leaf cleanup, and miscellaneous grounds maintenance items.

Place of Performance: VAMC, 830 Chalkstone Avenue, Providence, RI, Harwood Center, 385 Niagara Street, Providence, RI.

Period of Performance:

Base Year: April 1, 2022 to September 30, 2022 (6-Months) Option Year 1: October 1, 2022 to September 30, 2023 Option Year 2: October 1, 2023 to September 30, 2024 Option Year 3: October 1, 2024 to September 30, 2025 Option Year 4: October 1, 2025 to September 30, 2026

1. Perform Snow/Ice Removal

1.1 Snow Removal. The Contractor will remove snow from all sidewalks, steps, stairs, stair and ramp landings and entrance ramps as shown in (Appendix A), “Snow Removal Map”.

The Contractor shall clear the sidewalks, steps, stairs, stair and ramp landings and entrance ramps to their full widths of snow accumulation, piles, or drifts.

The Contractor will remove snow and ice from around fire hydrants and PIV pipes as indicated on (Appendix B).

The Contractor will not use paved areas such as roads and parking lots shown in (Appendix D) for the piling and storage of removed snow.

All snow removal zones (Appendix D) covered by this contract are considered as high priority and are expected to be worked on simultaneously.

Snow will begin to be removed when accumulation exceeds one (1) inch and/or within one (1) hour after the snow stops. This may require multiple snow/ice removals each day.

The Contractor will remove snow from all handicap access points through curbed islands (i.e. Lot 5 in front of Building 32). These areas must always remain clear of snow and ice.

The Contractor will provide roads and parking lot snow removal for Lots P1, P2, P3, P3A, P4, P5, P5A, P5B and P5C, P6, P7, P8, P10, and Roof of Parking Garage, P14, DAV (Appendix D) and Davis Park Lot (adjacent to PVAMC to the south off Chalkstone Avenue) under the same requirements as specified above for sidewalks.

Snow will be piled in such a manner as to maintain as many parking spaces as possible. At the end of each snowstorm contractor will be responsible for clearing 100% of site parking spaces per Appendix D. Snow can be moved to a limited number of on-site storage areas as directed by the COR or designee. The remainder of the snow must be moved off site to contractor furnished storage sites.

A portion of Lot 5C is closed for construction and is not plowable for the foreseeable future. Once construction is complete, the contractor will be responsible for snow removal from this lot.

The contractor will provide parking lot snow removal at our off-site facility, Harwood Center, 385 Niagara Street, Providence, RI (Appendix E). The Harwood Center is currently under construction.

The construction is expected to be completed in the summer of 2021.

The Contractor will also be responsible for snow removal of the parking lot at 500 Valley Street.

Snowstorm totals will determine Labor Hour Prices will be as reported by the National Weather Service.

Drive lanes will need to be plowed regardless of parking lot occupancy levels. Ice melt application is part of all snow events.

Ice melt application is part of all snow events.

1.2 Ice Removal. The Contractor shall immediately treat and remove ice to provide secure footing on all sidewalks, steps, stairs, stair and ramp landings and entrance ramps (Appendix A) and at the Harwood Center, 385 Niagara Street, Providence RI (Appendix E) covered in this contract. The contractor will use an approved environmentally friendly ice melt product of Calcium Magnesium Acetate (CMA) such as Inferno or equal. The contractor may not use sand in lieu of approved snow melt.

The Contractor will use a salt to treat roads and parking lots or other approved ice control products approved by the COR. A bulk salt storage area will be provided on site for contractor use.

1.3 Personnel Management. Contractor shall provide supervision as needed for full and proper utilization of contractor staff and coordination with VA Transportation Supervisor or designee.

Contractor is responsible to ensure time billed to the Government adequately and properly accounts for work effort required for each snow/ice event.

1.4. Service Delivery Summary. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

1.5 Response Time & Hours of Operation

The contractor will be required to provide 24/7 response to snow/ice events within a one (1) hour time frame.

1.6 Parking Garage Snow Removal

The snow removal at the Providence VA Garage shall be accomplished by using approved snow removal equipment and tools and by utilizing the snow gate and dumping area on site at the garage.

These areas shall be reviewed prior to work being performed with the contractor responsible for snow removal. This shall be for the roof level of the garage where snow can accumulate during a snow event. Prior to the first snowfall of the season the contractor shall perform the below items to ensure the safety and protection of people and the Garage.

Clearly mark any expansion joints that will not be visible to the operator when snow is present to prevent damage during plowing operations.

Establish a snow removal logistics plan for plowing and dumping over the side at the snow gate. Foot traffic areas to be first then deck.

Ensure that area where snow will be dumped is roped off and protected from pedestrian traffic.

Inspect snow gate for functionality and train operator(s) on use and fall protection that may be required when gate is open.

The following items identify the recommended process for snow removal while using a plow.

Plows shall approach seams on the deck at no greater than a 75-degree angle as best as possible and reasonable

To prevent premature joint failure or damage, plow shall be held up roughly 1" from the deck surface while plowing.

Piling of snow is not authorized as the Garage was not designed for snow loading. A small pile at the snow gate prior to pushing over is okay, but not for long term.

The following identifies equipment that can/shall be used for snow removal on the Garage.

Snow shovels can always be used.

Plow trucks shall not exceed 10,000 pounds fully loaded including any salt/sanding unit.

Plow cutting edges or any other snow removal blades that will come into contact with the precast surface shall have a well-maintained rubber tipper blade/edge on them.

The use of skid steers with tracks or tires is not authorized for snow removal.

2. De-Icing

Ice will accumulate on the upper deck and lower decks from precipitation or snow/ice melt from vehicles. The use of de-icing chemicals on Precast Concrete shall be monitored closely for proper, compatible, chemicals as using the wrong product can and will adversely affect the garages efficiency and longevity. This will lead to additional maintenance costs down the road.

Prior to the first freeze of the season, the Contractor performing the work will provide the following.

Submit the product they intend to use with at least one (1) alternate material in the event there is a shortage on the primary material.

Walk the garage with maintenance team to ensure no drains are plugged or causing any ponding on the deck.

Walk the garage to review any potential areas where constant attention may be required.

Chemical deicer's come in many types, but only a select few are safe for use on precast concrete surfaces. Below are the only products authorized for use.

Calcium Magnesium Acetate (CMA) works like rock salt, but does melt snow and ice slower, but it has no adverse effect on the concrete

Urea Based deicer's may also be used but require a heavier application than the CMA.

Equipment for de-icing must meet the same requirement for snow removal. Any truck-based spreader shall not exceed 10,000 pounds between truck and spreader. Hand spreaders, walk behind, etc. are okay to be used and are recommended.

3. Snow Removal Performance Objectives

Performance Objectives SOW Paragraph Performance Standard Acceptable Quality Level

Snow Removal 1.1 Snow is removed per Customer complaints do not section 1.1. Areas covered exceed 2 per snow event.

are safe for pedestrian and vehicle traffic.

Ice Control/Removal 1.2

Ice is treated and removed Customer complaints do not and is safe for pedestrian exceed 2 per ice event.

and vehicle traffic. Areas have adequate amount of ice melt used for conditions

2. Maintain Improved Grounds

2.1. Mow Improved Grounds. Grass shall be cut on approximately 5.3 acres of improved grounds at the Providence VA MC on Chalkstone Avenue RI as indicated in (Appendix C), as well as a small, grassed area located at the Harwood Center, 385 Niagara Street, Providence, RI (Appendix E). Grass clippings shall be removed or mulched when visible after mowing including from sidewalks and paved areas. Contractor shall maintain the growth of grass height on improved grounds between 3 to 6 inches. The height is a guideline for a neat and professional appearance. All improved grounds shall always look well-manicured. Portable high CFM blowers will not be used to remove trimmings and debris from sidewalks and paved areas during normal working hours where there are personnel and/or where vehicles are parked.

2.2 Edging. Sidewalks, driveways, curbs, and other concrete or asphalt edges located in the improved grounds areas shall be edged at least every other mowing.

2.3 Trimming. Grass and weeds shall be trimmed around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, and other fixed obstacles. Trimming height shall match surrounding area grass heights. This task involves all improved grounds as shown in (Appendix C) and at the Harwood Center, 385 Niagra Street, Providence RI (Appendix E). All areas shall be trimmed concurrent with mowing. Damage to trees and shrubs from trimming shall be repaired by the contractor. If a plant should die or become unhealthy due to damage, the contractor will be responsible for replacing the damaged plant with a plant of same size and type. Plant replacement shall occur within 15 days of noticed damage.

2.4 Irrigation. The Contractor will maintain and conduct spring turn-on and fall winterization of the irrigation system in front of Building 14 and within the island for the main flagpole near the parking garage.

2.5 Fall Leaf Removal. During the fall months, fallen leaves & branches shall be removed from those areas indicated in (Appendix C) and at the Harwood Center, 385 Niagra Street, Providence RI (Appendix E). Legally dispose of all debris at an off-site location in accordance with existing local, state, and federal regulations.

2.6. Repair Damaged Areas. Improved ground areas damaged by contractor vehicles and/or equipment shall be seeded or sodded to meet the standards of surrounding areas. Areas other than lawn areas will be repaired and restored to match the surrounding area.

2.7. Damaged or fallen tree removal. The Contractor will be responsible for removing any downed tree limbs and/or fallen trees on site. The Contractor must possess the proper equipment to safely remove damaged or fallen trees to include bucket truck, chipper, and trained chainsaw crews.

2.8. Apply Fertilizer and/or Lime. Not in the scope of work

2.9. Perform Pest Identification and Control. Not in the scope of work.

2.10. Aerate Soil. Not in the scope of work.

2.11. Emergency and Special Events Services. Not in the scope of work.

3. Maintain Semi-Improved Grounds

3.1 Mow Semi-Improved Grounds. Grass cutting shall be accomplished on 1.5 acres of semi-improved grounds as indicated in Appendix C and Appendix E. Contractor shall maintain grass on semi-improved grounds as set forth in Appendix C and Appendix E from 8 to 12 inches in height.

3.2 Perform Vegetation Control. Not in the scope of work.

3.3 Maintain Trees/Shrubs/Hedges Not in the scope of work.

3.4 Service Delivery Summary. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objectives

SOW

Paragraph Performance Standard

Quality Assurance

Maintain Improved and 3.1

Grass is maintained within proper height for its area.

Customer complaints shall not exceed 2 per month.

Semi-improved grounds Edging, trimming, leaf removal and repair to damaged areas done per the specifications in a timely manner.

5. Sign-In/Out & Badging All Contractor employees shall be responsible to sign in at building 6 Transportation/Grounds office or after normal working hours at building 7 Grounds garage. Contractor Employees shall sign-out at the end of the workday. A temporary VA badge will be issued to each person at this sign-in.

6. Parking Parking is rigidly controlled at the facility. Contractor parking instructions shall be provided by the COR. Parking in designated patient parking areas is strictly prohibited. Parking on grass is also prohibited. Depending on the severity of the snowstorm, the contractor may be limited to the number of vehicles they can park on the VAMC site. Accommodations will always be made for a contractor work vehicle transporting personnel, equipment, and snow melt. Parking passes will be issued to the contractor for the season for work vehicles by the VA Police Office.

7. Ordering Activities and Procedures Individual Task Orders may be issued on an as needed basis during the period of performance specified. Contractor shall have the ability to accept credit card orders.

8. Changes to Performance Work Statement Any changes to this original Performance Work Statement as part of the establishment for the contract shall be authorized and approved only through written correspondence from the Contracting Officer.

9. Invoicing Acceptance The Contractor shall submit invoices related to this effort through Tungsten Network, formerly known as OB10 with a copy sent by email to the COR. These invoices shall contain the following information:

Contract Number:

Purchase Order Number:

Contractor Name:

Invoicing Period/Date of Service:

Invoices for credit card authorized work will be sent to the COR.

10. Contract/Task Order Termination VA has the right to terminate (in whole or in part) the contract and/or task order(s) issued against it at any time. The Contractor will be paid only for the services rendered up to the point of receiving the termination notice, and then only to the extent that those services meet the requirements of this SOW.

The Contracting Officer for this contract may cancel with 30 days written notice to the Contractor.

11. Contractor Personnel Security Requirements All contractor personnel shall obtain a short-term identification badge issued by the COR. Such badge shall be worn by the individual and prominently displayed at all times while on VA Property. No employee of the contractor shall enter the medical center and outer buildings without a valid identification badge issued by the VA. In order to obtain a short-term identification badge, contractor personnel shall present to the COR a valid (non-expired) photo identification issued by a US federal, state or local government agency.

The C&A requirements do not apply, and a Security Accreditation Package is not required.

12. Appendices

1. Appendix A – Sidewalks, Entrances and Ramps

2. Appendix B – Emergency Equipment

3. Appendix C – Grass Mowing Map

4. Appendix D – Lots and Roads

5. Appendix E – Harwood Center

PRICE/COST SCHEDULE

Base Period: 4/1/2022-9/30/2022 (6-MONTH Base)

Total inches of snow are based on total snowstorm accumulation as reported by the Nation Weather Service for Providence, RI.

Snow Removal & Ice Control

Lin e

Ite m

Description Price

1 Dusting to 3” $

2 3” to 6” $

3 6.1” to 9” $

4 9.1” to 12” $

5 12.1” to 16” $

6 Over 16” $

7 Ice melt, per application, on walkways, landing and steps

8 Plow Parking Lot 5 lanes only during normal hours $

9 Emergency Response $

10 Snow Relocation on site per cubic yard $

11 Snow Relocation off site per cubic yard $

12 Hourly Rate for Miscellaneous Snow Removal, not covered above, not to exceed 60 hours

Grounds Maintenance

Lin e

Ite m

Description Price

12 Fall Clean-up consisting of leaf removal and disposal off site per clean up

13 Grass Cutting and Trimming per cut $

Option Year 1: 10/1/2022-9/30/2023

Total inches of snow are based on total snowstorm accumulation as reported by the Nation Weather Service for Providence, RI.

Snow Removal & Ice Control

Lin e

Ite m

Description Price

1 Dusting to 3” $

2 3” to 6” $

3 6.1” to 9” $

4 9.1” to 12” $

5 12.1” to 16” $

6 Over 16” $

7 Ice melt, per application, on walkways, landing and steps

8 Plow Parking Lot 5 lanes only during normal hours $

9 Emergency Response $

10 Snow Relocation on site per cubic yard $

11 Snow Relocation off site per cubic yard $

12 Hourly Rate for Miscellaneous Snow Removal, not covered above, not to exceed 60 hours

Grounds Maintenance

Lin e

Ite m

Description Price

12 Fall Clean-up consisting of leaf removal and disposal off site per clean up

13 Grass Cutting and Trimming per cut $

Option Year 2: 10/1/2023-9/30/2024

Total inches of snow are based on total snowstorm accumulation as reported by the Nation Weather Service for Providence, RI.

Snow Removal & Ice Control

Lin e

Ite m

1 Dusting to 3” $

2 3” to 6” $

3 6.1” to 9” $

4 9.1” to 12” $

5 12.1” to 16” $

6 Over 16” $

7 Ice melt, per application, on walkways, landing and steps

8 Plow Parking Lot 5 lanes only during normal hours $

9 Emergency Response $

10 Snow Relocation on site per cubic yard $

11 Snow Relocation off site per cubic yard $

12 Hourly Rate for Miscellaneous Snow Removal, not covered above, not to exceed 60 hours

Grounds Maintenance

Lin e

Ite m

Description Price

12 Fall Clean-up consisting of leaf removal and disposal off site per clean up

13 Grass Cutting and Trimming per cut $

Option Year 3: 10/1/2024-9/30/2025

Total inches of snow are based on total snowstorm accumulation as reported by the Nation Weather Service for Providence, RI.

Snow Removal & Ice Control

Lin e

Ite m

1 Dusting to 3” $

2 3” to 6” $

3 6.1” to 9” $

4 9.1” to 12” $

5 12.1” to 16” $

6 Over 16” $

7 Ice melt, per application, on walkways, landing and steps

8 Plow Parking Lot 5 lanes only during normal hours $

9 Emergency Response $

10 Snow Relocation on site per cubic yard $

11 Snow Relocation off site per cubic yard $

12 Hourly Rate for Miscellaneous Snow Removal, not covered above, not to exceed 60 hours

Grounds Maintenance

Lin e

Ite m

Description Price

12 Fall Clean-up consisting of leaf removal and disposal off site per clean up

13 Grass Cutting and Trimming per cut $

Option Year 4: 10/1/2025-9/30/2026

Total inches of snow are based on total snowstorm accumulation as reported by the Nation Weather Service for Providence, RI.

Snow Removal & Ice Control

Lin e

Ite m

1 Dusting to 3” $

2 3” to 6” $

3 6.1” to 9” $

4 9.1” to 12” $

5 12.1” to 16” $

6 Over 16” $

7 Ice melt, per application, on walkways, landing and steps

8 Plow Parking Lot 5 lanes only during normal hours $

9 Emergency Response $

10 Snow Relocation on site per cubic yard $

11 Snow Relocation off site per cubic yard $

12 Hourly Rate for Miscellaneous Snow Removal, not covered above, not to exceed 60 hours

Grounds Maintenance

Lin e

Ite m

Description Price

12 Fall Clean-up consisting of leaf removal and disposal off site per clean up

13 Grass Cutting and Trimming per cut $

“VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, shall show proof of vaccination

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination

2) If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the following website: COVID-19 Screening Tool. Regularly check the website for updates.

a. Contractor employees who work away from VA locations, but who will have direct patient contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA

Facilities.”

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMB

ER

DESCRIPTION OF

SUPPLIES/SERVICES

QUANTIT

Y UNIT UNIT PRICE AMOUNT

0001 6.00 MO _____________

The contractor shall complete all work described in the Performance Work Statement.

Contract Period: Base POP Begin: 04-01-2022 POP End: 09-30-2022 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping - Landscaping/Groundskeeping

1001 12.00 MO _____________

The contractor shall complete all work described in the Performance Work Statement.

Contract Period: Option 1 POP Begin: 10-01-2022 POP End: 09-30-2023 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping - Landscaping/Groundskeeping

2001 12.00 MO _____________

The contractor shall complete all work described in the Performance Work Statement.

Contract Period: Option 2 POP Begin: 10-01-2023 POP End: 09-30-2024 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping - Landscaping/Groundskeeping

3001 12.00 MO _____________

The contractor shall complete all work described in the Performance Work Statement.

Contract Period: Option 3 POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping - Landscaping/Groundskeeping

4001 12.00 MO _____________

The contractor shall complete all work described in the Performance Work Statement.

Contract Period: Option 4 POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping - Landscaping/Groundskeeping

GRAND TOTAL _____________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

FAR Number Title Date

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

852.242-71 ADMINISTRATIVE CONTRACTING OFFICER OCT 2020

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days before the contract expires.

(End of Clause)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days before the contract expires; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.5 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

[X] 852.203–70, Commercial Advertising.

[] 852.209–70, Organizational Conflicts of Interest.

[] 852.211–70, Equipment Operation and Maintenance Manuals.

[] 852.214–71, Restrictions on Alternate Item(s).

[] 852.214–72, Alternate Item(s). [Note: this is a fillable clause.]

[] 852.214–73, Alternate Packaging and Packing.

[] 852.214–74, Marking of Bid Samples.

[] 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

[] 852.215–71, Evaluation Factor Commitments.

[] 852.216–71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–73, Economic Price Adjustment—State Nursing Home Care for Veterans.

[] 852.216–74, Economic Price Adjustment—Medicaid Labor Rates.

[] 852.216–75, Economic Price Adjustment—Fuel Surcharge.

[] 852.219–9, VA Small Business Subcontracting Plan Minimum Requirements.

[X] 852.219–10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set- Aside.

[] 852.219–11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

[] 852.222–70, Contract Work Hours and Safety Standards—Nursing Home Care for Veterans.

[] 852.228–70, Bond Premium Adjustment.

[] 852.228–71, Indemnification and Insurance.

[] 852.228–72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in Obtaining Bonds.

[X] 852.232–72, Electronic Submission of Payment Requests.

[] 852.233–70, Protest Content/Alternative Dispute Resolution.

[] 852.233–71, Alternate Protest Procedure.

[] 852.237–70, Indemnification and Medical Liability Insurance.

[] 852.246–71, Rejected Goods.

[] 852.246–72, Frozen Processed Foods.

[] 852.246–73, Noncompliance with Packaging, Packing, and/or Marking Requirements.

[X] 852.270–1, Representatives of Contracting Officers.

[] 852.271–72, Time Spent by Counselee in Counseling Process.

[] 852.271–73, Use and Publication of Counseling Results.

[] 852.271–74, Inspection.

[] 852.271–75, Extension of Contract Period.

[] 852.273–70, Late Offers.

[] 852.273–71, Alternative Negotiation Techniques.

[] 852.273–72, Alternative Evaluation.

[] 852.273–73, Evaluation—Health-Care Resources.

[] 852.273–74, Award without Exchanges.

(b) All requests for quotations, solicitations, and contracts for commercial item services to be provided to beneficiaries must include the following clause:

[] 852.237–74, Nondiscrimination in Service Delivery.

(End of Clause)

C.6 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—

MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran- Owned Small Business Set-Aside.

(b) Accordingly, any contract resulting from this solicitation is…