36C24122Q0010.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

VAMC Providence

830 Chalkstone Avenue Providence RI 02908

POINT OF CONTACT*

Contract Specialist Keri Reeves keri.reeves@va.gov 254-462-9993

PLACE OF PERFORMANCE

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

SOURCES SOUGHT NOTICE - VAMC WEST HAVEN

FIVE YEAR BLANKET PURCHASE AGREEMENT THAT WILL ALLOW FOR PATIENTS TO GET ACCESS TO PERITONEAL DIALYSIS MACHINES AND OTHER SUPPLIES. The Contractor shall deliver products and supplies to the patients’ homes. The contractor shall work from an established order and delivery scheduled that has set days identified, however in the case of an emergency and the patient needs supplies right away the contractor can expedite supplies overnight. The Contractor shall deliver the appropriate supplies and equipment needed for peritoneal dialysis treatments. The Contractor shall ensure that all equipment and systems provided are fully operational to manufacturer’s specification and free from defect. The Contractor shall provide the Peritoneal Dialysis Systems defined by the Minimum Technical Requirements (MTRs) identified in Appendix A, Peritoneal Dialysis Systems and Peritoneal Dialysate Solution Minimum Technical Requirements (MTRs).

THIS IS A SOURCES SOUGHT NOTICE ONLY FOR VISN1 VAMC WEST HAVEN, CT: 36C24122Q0010 This announcement is seeking information from the industry, which will be used for preliminary planning purposes for an open market procurement. No proposals are being requested or accepted with this synopsis.

THIS IS NOT A SOLICITATION FOR PROPOSALS AND NO CONTRACT SHALL BE AWARDED FROM THIS SYNOPSIS. THIS IS STRICTLY MARKET RESEARCH.

The purpose of this synopsis is to gain knowledge of interest, capabilities, and qualifications of various members of industry, who have the capabilities to provide the required supplies to the patients’ home and support a 5-year BPA, in accordance with the Statement of Work enclosed.

This BPA is to be established on a firm-fixed-price.

All contractors with interest meeting the requirements identified in this notice should submit the attached area of consideration (Business Size – Socioeconomic Status) with their response: The applicable NAICS and FSC/PSC code is (334510 / 6525). The eventual vendor must satisfy the requirement of supplying the items requested as specified and provide a quote at a fair and reasonable price, that also affords best value. Prior Government contracts are not required to submit a response under this Sources Sought synopsis. The intent of the Sources Sought is to identify vendors on the open market that can fulfill the requirements as stated in the Statement of Work (SOW) included below. All work for the resulting contract shall be completed by the selected vendor for each requirement in accordance with the SOW. This notice is published to conduct market research to determine if there is a sufficient number of vendors in the open market who can supply this order in aggregate, while affording competition to the fullest extent possible.

All interested firms must be registered in SAM (System for Award Management) to be eligible for award of Government contracts. Interested parties responding to this source’s sought request shall submit the following information at a minimum:

(1) company name and address, point of contact with phone number, and DUNS number;

(2) documentation relating to capability of performance for servicing the equipment listed to include references with current point of contact and phone number);

(3) socio-economic status to identify business class as being a large business, SDVOSB, VOSB, small business, Woman Owned, etc.

(4) completed “Area of Consideration” form; and

(5) any other pertinent company documentation, prior to submission of offers to a solicitation.

Any SD/VOSB firms responding to this Sources Sought Notice must also provide proof of registration in the VA VetBiz, prior to submission of offers to a solicitation.

The response date to this Sources Sought notice is 10/22/2021 at 10:00am EST:

This market research is for informational and planning purposes. This is not a solicitation and does not obligate the Government to issue a solicitation. Please be advised the Government will not pay any costs for responses and information submitted. All submissions are acceptable via keri.reeves@va.gov.

RESULTS INFORMATION: Respondents will not be notified of the results and it is at the discretion of the government to utilize results. Firms responding to this Sources Sought announcement, who fail to provide ALL of the required information requested, will not be used to help the Government make the acquisition decision, which is the intent of this sources sought announcement. The official notice will be issued on https://beta.sam.gov.

STATEMENT OF WORK

1. Scope of Work: The Contractor shall supply only the latest generation of Peritoneal Dialysis machines and solutions in compliance with the Food and Drug Administration (FDA) regulations for medical devices. The Contractor shall provide initial and on-going training for operational use and or training material for patients and clinicians. The Contractor shall maintain an inventory of items leased to include certification for safety acceptance, all repair history.

2. Background: The Department of Veterans Affairs (VA) has a need for a national contractual vehicle that will allow for patients to get access to Peritoneal Dialysis machines and other supplies. These purchase of compatible solutions and consumables are used for renal replacement therapy. These solutions, and devices are intended to treat renal failure, partially replacing kidney function by removing metabolic wastes and excess fluid through selective diffusion and osmosis across the peritoneum. These machines and associated solutions are used by the patients in the hospital, clinic, and home settings.

3. Requirements: The Contractor shall deliver products and supplies to the patients’ homes. The contractor shall work from an established order and delivery scheduled that has set days identified, however in the case of an emergency and the patient needs supplies right away the contractor can expedite supplies overnight. The Contractor shall deliver the appropriate supplies and equipment needed for peritoneal dialysis treatments. The Contractor shall ensure that all equipment and systems provided are fully operational to manufacturer’s specification and free from defect. The Contractor shall provide the Peritoneal Dialysis Systems defined by the Minimum Technical Requirements (MTRs) identified in Appendix A, Peritoneal Dialysis Systems and Peritoneal Dialysate Solution Minimum Technical Requirements (MTRs).

4. Packaging and Marking: Items must be adequately packaged to prevent damage during shipping, handling, and storage. Delivered products and supplies shall contain the complete contract number, order number and shipping address. The contract number will be provided upon award. Order number will be provided by each facility at the time the order is placed. A packing list/slip shall be enclosed with each shipment indication the order number, items, unit of issue, items/quantity ordered, and items/quantity shipped. Packing list will not be placed on box as to cover the product description of the expiration dates.

5. Deliveries or Performance: Unless otherwise specified, all orders shall be delivered complete and within seven (7) to ten (10) calendar days with emergency deliver available for 24-hour shipment within 24 to 48 hours after receipt of order. If an order cannot be delivered within the time frame arranged, the Contractor shall immediately notify the facility ordering official. Delivery may be rescheduled if it can be determined by the ordering official that patient care will not be disrupted. It is the responsibility of the Contractor to comply with the decision of the ordering official.

This includes, but is not limited to, off-loading of delivery vehicle, and transporting/carriage to specific location (e.g., warehouse, office, room within a building/home, or other such site as directed). The Contractor shall provide the necessary means to accomplish such delivery, nor shall the Patient or Government be required to accept shipment should the Contractor or his designee is unable to make delivery as required. Furthermore, the patient or Government assumes no liability nor shall incur any costs for reshipment due to the Contractor’s or his designee’s failure to deliver due to the nonavailability of the necessary delivery equipment as exemplified herein.

Home Delivery:

The vendor will establish a Home Patient Scheduled Order calendar that includes targeted delivery dates and targeted Scheduled Delivery. Home Patient delivery days shall be set according to this schedule. Customer and Home Patient Order frequency and scheduling will be maintained in the vendor’s transaction management system. Home Patient will receive a calendar indicating necessary Order placement and Scheduled Delivery days.

Proof of Delivery - The Vendor invoice and packing list must be retained as proof of delivery.

Sources Sought Notice