36C24121Q0874.docx

SUBJECT*

Pest Control Services RFQ unrestricted

GENERAL INFORMATION

SET-ASIDE

VA CENTRAL WESTERN MASSACHUSETTS HCS

Acquisitions-90 421 North Main Street Leeds MA 01053-9764

POINT OF CONTACT*

Contract Officer Stefanie Carter stefanie.carter3@va.gov

(413) 584-4040

PLACE OF PERFORMANCE

EMS

Central Western Massachusetts VAMC

421 North Main Street

Leeds MA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Combined Synopsis Solicitation – Central Western Massachusetts VAMC – Pest Control Services

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 36C24121Q0874 and the solicitation is issued as a request for quotation (RFQ).

(iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06.

(iv) This requirement is being issued as unrestricted. The associated NAICS code is 561710 – Exterminating and Pest Control Services and small business size standard is $12.0 million.

(v) The Government intends to award a firm-fixed price award for Pest Control Services at the Central Western Massachusetts VAMC and Cherry Street location. Please see the attached Performance Work Statement for full requirement details. Please complete the Price Schedule below and submit with the quote submission.

(vi) The Contractor shall provide all resources necessary to provide services IAW the attached Performance Work Statement. Please see the attached PWS for full requirement details.

(vii) The Place of Performance is:

Central Western Massachusetts VA Medical Center Approximately 607,000 Square Feet.

421 N. Main St. Leeds, MA 01053

Cherry St Buildings 8 Cherry St. Northampton, MA

(viii) Provision at 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition in addition to the following addenda’s to the provision: 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998), 52.204-7 System for Award Management (OCT 2018), 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020), 52.229-11 Tax on Certain Foreign Procurements – Notice and Representation (JUN 2020), 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)

(ix) Provision at 52.212-2, Evaluation -- Commercial Items, applies to this requirement.

Site Visit:

There will be no site visit at this time.

Submission of Quotes:

Evaluation Process:

Award shall be made to the best value, as determined to be the most beneficial to the Government. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process.

Offeror quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. Therefore, the Government is not obligated to determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, and use other techniques associated with FAR Part 15. The contracting techniques associated with FAR Part 15 are not mandatory.

The Government shall award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation shall be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Price (Follow these instructions):

0. Offeror shall complete the attached Price Schedule, with offerors proposed contract line item prices inserted in appropriate spaces.

0. Ensure your representations and certifications are complete in the System for Award Management (SAM)( https://www.sam.gov). Otherwise, you will need to fill out solicitation Clause 52.212-3 "Offeror Representation and Certifications -Commercial Items", and submit with the quote. Federal Acquisition Regulations require that federal contractors register in the SAM database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their quotation.

1. Past Performance:

1. Provide (2) references of work, similar in scope and size with the requirement detailed in the Performance Work Statement. References must include contact information; brief description of the work completed, and contract # (if relevant). Please utilize Attachment 1 – Past Performance Worksheet for your references and please submit as part of your quote submission. References may be checked by the Contracting Officer to ensure your company is capable of performing the Performance Work Statement. The Government also reserves the right to obtain information for use in the evaluation of past performance from any and all sources.

1. Technical: The offeror’s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the Performance Work Statement in a timely efficient manner.

2. Contractor shall demonstrate that their technicians meet the qualification standards stated in the Performance Work Statement, by stating technician years of applicable service.

2. If you are planning to sub-contract some or all of this work, please provide the name and address(s) of all subcontractor(s) (if applicable) and a description of their planned subcontracting effort. All interested parties are asked to complete and submit Attachment 2 Limitation on subcontracting with your submission.

(x) Please include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with your offer via the SAM.gov website or a written copy.

(xi) Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition in addition to the following addenda’s to the clause: 52.252-2 Clauses Incorporated by Reference (FEB 1998), 52.204-13 System for Award Management Maintenance (OCT 2018), 52.204-18 Commercial Government Entity Code Maintenance (AUG 2020), 52.219-14 Limitation on Subcontracting (JUN 2020), 52.232-40 Providing Accelerated Payments to Small Business Subcontracting (DEC 2013), 52.217-9 Option to Extend the Term of the Contract.

As prescribed in 17.208(g), insert a clause substantially the same as the following:

Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within _30____ ; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least __60___ days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed ___5________ (years). (End of clause)

852.212-70 Provisions and Clauses Applicable to VA Acquisitions of Commercial Items (APR 2020)

· 852.203-70, Commercial Advertising

· 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors

· 852.215-71, Evaluation Factor Commitments

· 852.232-72, Electronic Submissions of Payment Requests

· 852.242-71, Administrative Contracting Officer

(xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and in addition to the following FAR clauses cited, which are also applicable to the acquisition: 52.204-10, 52.209-6, 52.219-6, 52.219-28, 52.219-32, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-50, 52.223-18, 52.225-13, 52.232-33, 52.222-41 (Wage Determination Central Western Massachusetts VAMC – Hampshire County – WD 2015-4095 (Rev-17), 52.222-42, 52.222-55, 52.222-62

(xiii) All contract requirement(s) and/or terms and conditions are stated above.

(xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this requirement.

(xv) RFQ responses are due 9/23/2021 at 10:00 AM EST. RFQ responses must be submitted via email to: Stefanie.carter3@va.gov Hand deliveries shall not be accepted.

(xvi) The POC of this solicitation is Stefanie Carter (stefanie.carter3@va.gov ).

B.2 PERFORMANCE WORK STATEMENT

Pest Control Services for the Central Western Massachusetts VAMC Locations

The Contractor shall furnish all labor, supervision, transportation, tools, materials and supplies necessary to perform pest control services in accordance with this Performance Work Statement (PWS) at the locations stated in Section 6 at the Central Western Massachusetts (CWM) VAMC locations. The contractor shall conform to all federal, state, and local regulations governing examining and licensing of pest control operators, performance of pest control, use of approved pest control chemicals and equipment, and proper disposal methods for all products/containers, which may be in effect for the area where the work under the contract will be performed.

Contractor to provide on-site pest control services for all Service Locations identified in Section 6. Contractor shall respond to all routine calls within twenty-four (24) hours and emergency calls and situations within four (4) hours of notification by the station Point of Contact (POC) to provide service. These services shall be performed by certified, trained and licensed pest control operators in any or all categories as required by the State of Massachusetts. The period of performance will be from date of Government signed award for twelve (12) consecutive months with four (4) option years, exercised at the discretion of the Government not to exceed twelve (12) consecutive months for each option year.

Contractor will submit an Integrated Pest Management (IPM) plan as part of the response to quote for the interior and exterior of the Edward P. Boland VAMC located at 421 North Main St., Leeds, MA 01053 and 8 Cherry St., Northampton, MA, to ensure the health and general well-being of patients, staff, and visitors. All infestations will be addressed until complete elimination of pests. The IPM plan will include all aspects of the PWS.

The government reserves the right to add additional VISN 1 locations and pest control services within the scope of the original contract via a dually signed modification.

Place of Performances: Please see Section 6 of the PWS for all Central Western Massachusetts Locations.

Period of Performance: This contract will be for a base + 4 option years. Period of performance start date will be determined at the time of award, however shall start as soon as possible.

1. SERVICE/MAINTENANCE/INSPECTION

The Contractor shall perform service, maintenance and inspection to ensure the following tasks are accomplished.

a. Inspections of areas to determine which pest management measures are appropriate and required.

b. Provide recommendation of environmental sanitation practices that restrict or eliminate food, water or harborage for pests and recommend engineering practices that limit entry of pests.

c. Selection and utilization of non-chemical control methods that will eliminate, exclude or repel pests (including, but not limited to insect electrocution devices, traps, caulking, air screens).

d. Selection and use of the most environmentally sound pesticide(s) to affect control when chemical control methods are necessary.

e. Collection and disposal of all pests.

f. Control (eliminate or prevent the flourishing or spread) of general arthropod pests (including, but not limited to cockroaches, ants, carpet beetles, spiders, carpenter ants, carpenter bees, centipedes, millipedes, etc.).

g. Control flying insect pests (including, but not limited to house flies, stable flies, blo

h. Control of predatory pests/disease vectors (including, but not limited to lice, bedbugs, fleas, mites, ticks, bees, wasps, mosquitoes, scorpions).

i. Control of stored product pests (including, but not limited to sawtooth grain beetles, red/confused flour beetles, trogoderma beetles, grain moths).

j. Control of mice and rats (including, but not limited to house mice, field mice, roof rats, Norway rats)

k. Control pest birds (including, but not limited to pigeons, sparrows, blackbirds, etc.).

l. Control other vertebrate pests (including, but not limited to dogs, cats, bats, squirrels, gophers, moles, skunks, snakes, rabbits, raccoons).

m. Control wood destroying organisms (including, but not limited to subterranean termites, dry wood termites, fungi, wood boring beetles).

n. Control (treat and eliminate) of bed bugs (cimex lectularias) in the environment.

o. Fumigation treatments may require separate scheduling as approved by the POC for the convenience of the facility.

2. SPECIAL PESTICIDE APPLICATION PROVISIONS:

The following provisions shall be adhered to by the Contractor in performing pesticide applications of the areas specified below:

a. Food Handling Areas: Treatment is limited to times when food is not being held, processed, prepared, or served; and while not occupied by facility employees. The Contractor (in the possession of pesticides or application equipment) shall at no time enter facility elevators which are occupied by food service equipment.

b. Patient Occupied Areas: The Contractor shall utilize low volatility, odor free pesticides that do not expose patients or staff above permissible exposure levels (PEL), in accordance with the established guidelines.

c. Critical Areas: The Contractor shall submit a list of pesticides for intended use in areas listed below for approval by the POC, prior to any application. When space treatment is required in these areas, the Ultra-Low Volume (ULV) method of pesticide application shall be utilized with approved equipment capable of delivering a particle size range of 0.5 to 15 microns. The planned use of pesticides in these areas requires recognition of the attendant hazards to occupants, supplies, equipment and surfaces. No substitution shall be made at any time without approval in advance from the POC. Critical Areas: Pharmacy, Research Facilities, Operating Room, Intensive Care Units, Respiratory Care Areas and Sterile Processing Service (SPS).

3. STORAGE OF PEST CONTROL MATERIALS:

No pest control materials or equipment shall be stored or kept at the Medical Center when the contractor is not working on site unless authorized in writing first by the POC.

4. DISPOSAL OF HAZARDOUS MATERIAL AND UNUSED PESTICIDES:

The Contractor shall not dispose of any excess pesticide containers or any other materials contaminated by pesticides at any location on the Medical Center premises.

5. CONTRACTOR PERSONNEL QUALIFICATIONS AND REQUIREMENTS:

NOTE: Certification shall mean a current Certificate of Competency in pest management in all categories as identified by the State of Massachusetts.

a. The Contractor shall provide a detailed list (at time of submission of quote) of all certified professional staff to be utilized in the performance of this contract, including copies of state certifications and categories of training.

b. Non-certified employees may assist the supervisor in performance of the work as long as they are in immediate contact with and visible to the supervisor. The supervisor will assume all responsibility for their work.

c. The Contractor shall comply with applicable federal, state and local regulations and guidelines and licensing of pest control operators, performance of pest control and use of approved pest control chemicals and equipment set forth by the EPA and National Pest Control Association. It is the contractor’s responsibility to keep abreast and comply with changes in these regulations and codes applicable to the contract so that compliance with all current regulations and codes is maintained.

d. All of the contractor’s personnel assigned to performance of this contract shall be clearly distinguishable from VA employees and must have visible on their uniforms, the name of the company and employee’s name so they are easily recognizable at all times. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

e. An access badge will be given to the contractor’s employee upon entrance into VA buildings. The contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the POC. All contract personnel must properly display their access badges. Access badges must be worn at or above the waist (facing forward.). The contractor’s employees must return the access badge(s) to the POC or designee at the end of each visit. Contractor personnel shall inform the POC of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with the POC.

f. The contractor shall be required to comply with all security policies/requirements of all Central Western Massachusetts VAMCs. All security policies/requirements must be met and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract.

g. It is the responsibility of the contractor’s personnel to park in the appropriate designated parking areas. Parking information shall be coordinated with each facility POC. The CWM VAMC does not validate or make reimbursement for parking violations of the contractor’s personnel.

6. SERVICE LOCATIONS:

1. Central Western Massachusetts VA Medical Center - Approximately 607,000 Square Feet. CWM VA Medical Center 421 N. Main St. Leeds, MA 01053.

· Building No. 1 - Main Hospital Building

· Building No. C1 – Cooler/Chiller Building

· Building No. 2 – IT/Primary Care/Home Based Primary Care

· Building No. 3 - Administrative Offices

· Building No. 4 – Psych Ward

· Building No. 5 – Kitchen/Engineering/CWT

· Building No. 6 – Soldier On Shelter

· Building No. 7 – Engineering/Mental Health/Primary Care offices/Comp and Pen

· Building No. 8 – PTSD/Mental Health areas

· Building No. 9 – PTSD Ward/EMS Moving Storage/Facilities Storage/VTS/Chief of Biomed

· Building No. 9A – Mental Health

· Building No. 11 – Recreational Therapy

· Building No. 12 – Administrative Offices

· Building No. 13 – Motor Pool

· Building No. 14 – Laundry/Logistics

· Building No. 15 – Boiler Plant

· Building No. 16 – Warehouse

· Building No. 20 – Vacant – Will be open this (FY21) year as HR/Facilities Admin/Safety Offices/Call Center

· Building No. 22 – Call Center

· Building No. 25 – EMS/Education/Police offices

· Building No. 26 – Soldier on Shelter

· Building No. 60 – Chapel

· Cherry St Buildings – 8 Cherry St. Northampton, MA

7. SCHEDULE/HOURS OF OPERATION:

a. Pest management tasks shall be pre-scheduled and performed on scheduled days. The Contractor shall not work outside regular agreed upon working hours without prior approval of the POC.

b. Routine Services include a minimum of 1 service day per week at the Leeds Main Campus (421 North Main Street) including 8 Cherry St as needed (see above). All documented pest issues in the Pest Log Book will be treated on these treatment days, which include all buildings listed under Service Location.

c. Emergency Services will be requested by the POC during normal business hours.

d. In the event climate or weather conditions become unsuitable for work or may induce an environmental hazard, then the entire work shall be re-scheduled to a date and time satisfactory to the Contractor and the POC. Postponement will not reflect any penalties assessed to the Contractor, nor would there be any additional cost to the Government.

e. Normal business hours are 6:00 a.m. to 2:30 p.m. for CWM VAMC locations, Monday through Friday, excluding federal holidays. A list of Federal holidays may be found at www.opm.gov.

f. Some contract tasks may require work to be performed after normal business hours. This would be with advanced notice from the POC and no additional charge to the government.

g. The Contractor shall allow VA personnel to interrupt the pest control application process at any time due to events that interfere with normal functioning of the facility and require immediate attention including utility services, fire protection systems, and transporting patients, personnel, equipment and carts. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government.

8. SERVICE CALLS:

a. Routine: The Contractor shall, within 24 hours after receipt of notification by the POC, and at no additional charge to the Government, re-treat areas where contract specifications of contract specifications of performance have not been met.

b. Emergency: The Contractor shall respond within 4 hours after receipt of notification by the POC, at no additional charge to the Government to provide integrated pest management services to correct emergency deficiencies.

9. COMPLIANCE/REGULATIONS/SAFETY:

a. Contractor must obey all Environmental Protection Agency (EPA) regulations. Every pesticide bought, sold, or used in the United States must, by law, be registered by the U.S. EPA and in each of the sates. EPA approves not only the product itself, but also each separate use for which it is intended, as delineated on the product label. Contractor is responsible for applying only those pesticides that are registered.

b. Contractor must obey all Department of Transportation (DOT) regulations. Shipment of pesticides and other dangerous substances across state lines is regulated by DOT.

c. Contractor must obey all Occupational Safety and Health Administration (OSHA) regulations.

d. All rodenticides or traps shall be placed only at times and in the areas approved by the POC. Rodenticides, and/or traps shall be replaced as necessary and per manufacturer recommendations. No pest control material or trap shall be placed where it may be recovered by patients, nor shall such material be allowed to contact food or cooking utensils.

10. REQUIRED CONTRACTOR REPORTING:

a. All logs and reports shall be catalogued by the Contractor. The Contractor shall sign in at the beginning of their scheduled work shift and out at the end of their work shift. This will be done at the POC’s office at each facility which will be designated once the contract has been awarded.

b. The Contractor shall complete and submit to the Contracting Officer and POC of the medical facility the provided Integrated Pest Management Maintenance Record. All Integrated Pest Management Maintenance Services performed during the work shift will be documented after each treatment visit prior to the Contractor leaving the facility and reviewed by the POC.

To include, but not limited to;

· The name and address of the individual who applied the pesticide.

· The location, by building and room number where each pesticide was applied.

· The pest or pests against which the pesticide was applied.

· The date and time of application.

· The brand name of the pesticide applied.

· The name of the pesticide manufacturer, or the federal environmental protection agency registration number of the pesticide.

· The rate of application or amount of the pesticide applied, and the total area treated.

c. The Contractor shall be responsible for supplying, completing and submitting all reports required or requested by Federal, State or local ordinances which pertain to any duties contained in the contract.

d. The Contractor shall be required to furnish the VA, prior to initial application of pesticides, a list of the trade names and the chemicals used; labels showing the contents, the use strength of the chemical as applied, the antidote, and Material Safety Data Sheets. This information is required for emergency treatment in the event of ingestion of and/or contact with the materials. The Contractor shall furnish the same information each time he changes chemicals or products used in the performance of this contract.

e. The Contractor shall furnish an annual report to the POC containing the amount of pesticides used during the fiscal year to include the amounts of fungicides, insecticides, herbicides, and rodenticides as well as the total amount of funds spent on the contract during the fiscal year. This report is due within 1 month of the end of the fiscal year.

11. PERFORMANCE STANDARDS

a. Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets or does not meet these standards.

b. The Performance Requirements Summary Matrix, paragraph as provided below includes performance standards. The Government shall use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

Required Services (Tasks)

Call backs and call back timeliness for Emergencies

Reporting

Periodic Surveillance

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

See attached document: 36C24121Q0874 LineItems.

See attached document: Past Performance Worksheet.

See attached document: WD 15-4095 Rev 17.

See attached document: LOS Certification 12-10-2020.

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