36C24121Q0674.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

VA CENTRAL WESTERN MASSACHUSETTS HCS

NCO 1

421 North Main Street Leeds MA 01053-9764

POINT OF CONTACT*

Contracting Officer Stefanie Carter stefanie.carter3@va.gov

PLACE OF PERFORMANCE

VA Central Western Massachusetts HCS

NCO1

421 North Main Street

Leeds MA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is not a Presolicitation or Solicitation announcement. This is a sources sought notice only.

The purpose of this sources sought notice is to gain market knowledge of potential small business sources and their size classifications; HUBZone, 8(a), Small Disadvantage Business, Woman Owned Business, Veteran Owned Business, Service Disabled Veteran Owned Business relative to NAICS Code 238220, Plumbing, Heating and Air-Conditioning Contractors, with a small business size standard not to exceed $16,500,000.00 gross annual receipts.

Responses to this sources sought notice will be used by the Government to make appropriate determinations about potential sources only. No solicitation is currently available at this time.

After review of the responses to this sources sought announcement a synopsis and/or solicitation announcement may be published at a later time.

Responses to this notice shall include company name, address, point of contact, size of business pursuant to North American Industrial Classification Code (NAICS), a capability statement and must respond to the following questions:

1) Is your business a small business under NAICS code 812322?

2) Does your firm qualify as a small disadvantaged business? 3) If disadvantaged specify if your firm is certified under Section 8(a) of the Small Business Act?

4) Are you a certified HUBZone firm?

5) Are you a woman-owned or operated business?

6) Are you a certified Service-Disabled Veteran Owned or Veteran Owned business?

7) Are you a large business Please provide a capability statement addressing your organizations ability to perform as a prime contractor the work described in the Attached Draft PWS.

This is not request for proposal and in no way obligates the Government to award any contract. No solicitation is currently available at this time.

Please provide responses to this notice to: Stefanie.carter3@va.gov.

Telephone responses will not be accepted.

Please provide responses in writing no later than Monday, July 26, 2021.

Responses to this sources sought announcement will not be considered as a response to any solicitation, a request to be added to a prospective offerors list, or to receive a copy of any solicitation.

Boiler Plant Inspection, Testing, and Calibration VA Central Western Massachusetts, Leeds, MA

1. GENERAL

The VA Central Western Massachusetts (VA CWM) owns and operates three high pressure steam boilers at the VA CWM Co-Generation Plant in Leeds, MA. The boilers supply the campus-wide high- and low-pressure underground steam distribution system serving the space heating, domestic hot water, kitchen equipment, and sterile processing needs. The plant includes a heat recovery steam generator (HRSG) and deaerator.

The boilers, HRSG, and deaerator must be inspected, tested, and calibrated periodically in accordance with the most recent versions of VHA Directive 1810(1), VHA Boiler and Associated Plant Safety Device Testing Manual, Fifth Edition, 12/2018 and the Boiler Efficiency Improvement Operator Manual. This contract will provide a multi-year service agreement (base year plus 2 years) to meet these requirements. A technical evaluation will be performed as part of quote reviews.

2. PROJECT SCOPE OF WORK

Contractor shall provide all supervision, personnel, materials, parts, equipment, supplies, labor, travel and transportation needed for a multi-year service agreement for the inspection, testing and calibration of the boilers, burners, controls, instruments and data management system, HRSG, and deaerator. The inspections and service shall be done annually, or semi- annually, in accordance with the VHA Directive 1810(1), VHA Boiler and Associated Plant Safety Device Testing Manual, Fifth Edition, 12/2018 and the Boiler Efficiency Improvement Operator Manual. The plant consists of the following major components and control systems, all of which are covered under this agreement.

a. Three (3) 250 BHP Johnston Firetube Boilers, Model PFTA250-4LG200S, built 2011, max capacity 8,368 LBS/HR, 4,000 sq. ft. heating surface, max gas firing rate 9,800 MBTU/HR, operating at 70 psig.

b. One (1) 19 BHP Cain Heat Recovery Steam Generator, max capacity 647 LBS/HR, 478 sq. ft. heating surface, safety valve setpoint 15 psig.

c. One (1) 840 Gallon Feedwater Deaerator.

d. Preferred Utilities Boiler Control System.

1. Introduction

A. All listed publications shall be used as references to determine requirements for inspection, testing, calibration, and combustion tuning of the boiler plant burners, controls and instruments by qualified technicians.

B. The contractor shall provide a National Board of Boiler and Pressure Vessels Commissioned Inspector to perform annual Internal and External inspection of three High Pressure Boilers, the HRSG, and the Deaerator Tank in accordance with ASME, National Board and VA requirements.

C. Boiler plant safety, reliability, efficiency and equipment longevity are paramount concerns of VAMC management. Malfunctioning burners or controls can cause catastrophic events resulting in injuries and death and massive property damage. Inaccurate or inadequate data management and monitoring systems can fail to warn of unsafe or inefficient performance. Regular inspections, testing and calibration by expert technicians are an essential part of a program to address these concerns.

2. Period of Performance

A. Inspections to begin immediately upon award. Contractor shall then submit a schedule of inspections to comply with frequency requirements and recommendations of:

a. VHA Directive 1810(1); including applicable appendices.

b. VHA Boiler Plant Safety Devices Testing Manual, 5th Edition.

c. The written recommendations of the equipment manufacturers.

d. NFPA 85 Boiler and Combustion Systems Hazards Code: including applicable appendices.

e. Burner performance requirements in this document.

B. Schedule must reference publication used and be agreed upon before work can begin. All work will be performed at the VA Central Western Massachusetts, 421 North Main Street, Leeds, MA 01053-9764.

3. Technician Qualifications:

A. Technicians shall have completed at least a one-year trade school and have five years successful experience in this field. The experience shall be largely with institutional and industrial boiler plants similar in design to the VAMC plant. The VAMC facility manager/engineer may define and accept equivalent qualifications.

B. Technicians must be a Qualified Professional Inspector (QPI) as defined in VHA Directive 1810(1), Appendix B, 1b. All certifications shall be included with quote submission.

C. Technicians shall demonstrate familiarity with and ready access to the current versions of the following references:

1) VHA Directive 1810(1)

2) NFPA 85, Boiler and Combustion Systems Hazards Code.

3) VHA Boiler Plant Safety Device Testing Manual

4) Boiler Efficiency Improvement Operator Manual

D. Technicians shall be equipped with portable electronic flue gas analyzers and other test instruments necessary for the required tests and calibrations, all calibrated within one month of the site visits. This facility has programmable digital controls; all technicians must be capable of programming the controls and have the appropriate hardware and software for this.

4. Inspection, Testing and Calibration Requirements:

A. Technicians shall perform inspection, tuning, testing, calibrating, and adjustments of burners and boiler and boiler plant controls. This shall be done every six months in accordance with the schedule provided by the contractor and agreed upon by VAMC FMS. This service specifically covers (2) Semiannual services for each Boiler, and (2) Tune Up Services for each Boiler.

B. Instrumentation, monitoring and data management systems shall be calibrated every six months.

C. At least two weeks’ notice shall be proved to the Station Point of Contact (POC) prior to performing the work. Work cannot be scheduled during heavy steam load periods. Only one boiler at a time can be out of service for the inspection, testing and calibration procedures.

D. VAMC will have the boilers that are to be serviced prepared for the technicians upon their scheduled arrival. This includes having the boilers clean of soot and loose scale, fully warmed and at normal steam pressure.

E. A summary of the work is as follows:

1) Review boiler plant log sheets and alarm and trouble reports.

2) Review records that show combustion performance (flue gas oxygen and carbon monoxide).

3) Perform overall visual inspection of systems. Verify that systems comply with referenced codes and VAMC requirements stated in this contract.

4) Test and record the operation and set points of all burner/boiler safety interlock devices. Verify that the set points and operating points are within allowable operating parameters. Adjust as necessary and record the new settings. The operation of a device must result in burner shutdown and/or proper alarm operation.

5) Operate burner(s) on each fuel from low fire to high fire and back to low fire in at least four increments and record combustion performance (flue gas oxygen, carbon monoxide, NOX where applicable), fuel train pressures, atomizing train pressures, burner pressures, stack temperatures, boiler steam output.

6) Compare the combustion performance data with VAMC requirements and previous readings. If necessary, adjust the fuel flow and combustion air controllers, control valves and dampers to obtain the required performance. Record the new performance data.

7) Verify accuracy of instrumentation. Verify that all devices are properly selected for the application in terms of type, size, set point range, performance, code approval. Calibrate all instruments that are not within manufacturer’s specifications for accuracy.

8) The contractor shall provide all supervision, personnel, materials, parts, equipment, supplies, labor and transportation to perform factory authorized service agreement to include but not limited to periodic routine, unscheduled maintenance inspections and service as recommended by Capstone Turbine Corporation in their product engineering manuals for the C200 microturbine.

9) Immediately inform COR of any recommended repairs or modifications.

5. Lock Out Tag Out

Contractor will follow VACWM provided lock out tag out procedures for each piece of equipment. Procedures will be provided on award.

6. Emergency Response:

Contractor to provide labor rates and mark-up percentage of parts, including emergency 4hr call back with 24-hour response time. If additional parts and labor are required an increase to the contract may be done if within the scope of work, otherwise a new order will need to be issued. Please provide your hourly emergency labor rate. Contractor shall submit a quote for repair prior to beginning work for the approval of POC and CO. The line item for emergency repair will be funded at the time each option is exercised.

7. Report Requirements:

A. Contractor shall provide complete written report of the inspection fully describing all tests performed, all findings, and recommendations. Reports must include activity name, date, devices inspected, who performed the inspection, the referenced standard and results.

B. Furnish report within one week of each facility inspection in Microsoft Word. Send by email to the POC. The Contractor shall provide hard copies of data sheets and flue gas analyzer “strip” printouts to the COR within one week of visit.

C. The VHA Boiler and Associated Plant Safety Device Testing Manual may be used for reporting requirements if applicable.

D. All safety-related deficiencies shall be immediately reported to the POC during the inspection visit.

8. All work shall be performed in accordance with VA Construction Safety Code, OSHA codes, and VACWM confined space entry procedures. The Contractor shall contact POC before performing any work. Successful bidder shall submit detailed procedures describing compliance with all OSHA, EPA, and all other applicable regulatory requirements pertaining to safe and proper inspection and maintenance of equipment, i.e., proper use of PPE, safe work practices, etc. with quote submission.

9. PERFORMANCE STANDARDS

Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets or does not meet these standards.

The Performance Requirements Summary Matrix, paragraph as provided below includes performance standards. The Government shall use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

Required Services (Tasks)

Call backs and call back timeliness

Reporting

Periodic Surveillance

Sources Sought Notice